P03. 2 Month Justification Eyeglasses - RPO-E approved5-13-2022.pdf

Attachment 1: Request for SDVOSBNOSB Sole Source Justification Format >SAT

Acquisition Plan Action ID: 36C247-22-AP-3697

VISN 7 Prescription Eyeglasses and Optician Services

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For Other Than Full and Open

Competition (>SAT)

Acquisition Plan Action ID: 36C247-22-AP-3697

1. Coptractipg Activity:

Network Contracting Office RPO-E/NCO 7 501 Greene Street Augusta GA. 30901

2. Nature apd{or Description of the Action Being Approved:

Network Contracting Office (NCO) 7 intends to award a sole source contract to Superior Optical

Labs, Inc., a Service-Disabled Veteran Owned Small Business (SDVOSB), registered in the Vendor

Information Pages (VIP) for Prescription Eyeglasses and Optician Services. This requirement is for the manufacturing and delivery of both dress and safety prescription eyeglasses to include fitting services provided by a licensed optician. Contractor shall offer both dress and safety frames, as well as single vision, bifocal, trifocal, and progressive lenses. The proposed sole source contract is for a two-month period with two optional months of performance under FAR 52.217-9. The anticipated performance period for the base award amount is June 1 , 2022 through July 31, 2022. If the option is exercised the contract will expire on Sept 30, 2022. The total of the base period is anticipated to be $1,194,000.00 the total value with the two (2) optional months would be $2,388,164.00.

3. Description of Supplies/Services Required to Meet the Agency's Needs:

The Department of Veterans Affairs (VA) has an ongoing program to provide prescription eyeglasses

(both dress and safety) to eligible veterans. The provision of corrective eyeglasses is required for eligible veterans to meet their optic and low vision medical needs. The VA eye clinic prescribes corrective lenses based upon a medical exam. The clinical judgement and assessment are used to determine medical necessity in conjunction with VHA Directive 2008-070 (Prescribing Hearing Aids and

Eyeglasses) and 39 CFR 17.149 (Sensory-Neural Aids). Eyeglasses are not an emergent service and follow the administrative standard for assessment and procurement practices. The Contractor shall provide all labor and materials necessary to provide prescription eyeglasses and in house ( onsite at VA facilities) optician fitting services.

At this time, all ordering is done by the Prosthetic and Sensory Aids Service (PSAS) Central

Processing Section. However, each VISN 7 site reserves the authority to develop individual ordering and payment processes during the contract term.

Superior Optical Labs, Inc. shall provide prescription eyeglasses including fitting services by a licensed optician according to contract specification for beneficiaries of the following sites of care

VHAPM Part 819.7007/7008 Original Date: 08/30/2017 Revision 03 EffDate: 04/03/2020

Attachment 1: Request for SDVOSBNOSB Sole Source Justification Format >SAT

Acquisition Plan Action ID: 36C247-22-AP-3697

VISN 7 Prescription Eyeglasses and Optician Services

Prescription Eyeglasses and Optician Services require a high level of oversight to ensure all contract requirements are being met. The VISN 7 Optical staff and Prosthetics and Sensory Aid Service (PSAS) staff are in daily contact with the Contractor and monitor areas such as staff licensing, timeliness of eyeglasses shipping and delivery, compliance with ANSI quality standards, and customer satisfaction survey processing, in addition to working with the contractor to place orders throughout the day when a Veteran is seen by the VA optical shops. Considering the scope of the requirement, the required level of oversight and time in order to effectively manage the Prescription Eyeglasses program, it would not be in the best interest of the Government to award multiple contracts.

10. Listing of Sources thatExpressed. in Writing, an Ipterest in the Acquisition;

Superior Optical Labs, Inc., was contacted on April 28, 2022, to determine their interest in providing services through July 31, 2022. The vendor confirmed the desire to continue at the pricing established by contract 3 6C24 722D00 18. SuperiorOptical is the incumbent vendor and eligible for award under this sole source authority. Additional vendors were not solicited as this acquisition will serve as a short term contract to allow award and phase-in services for the contract resulting from 36C24721R0067.

11. A.5,tat,tm,tnt .u,fth,tA£fuln.L if an,L1h,tA�u,.Tak,t t!!,.R&moye m: __ O_yer,c,om,t.anyBarriers to

Competition before Making subsequent acquisitions for the supplies qr servicesxeqll,ire.d: VISN

7 NCO has solicited a five-year competitively awarded SDVOSB contract which is in the pre-award phase. A short-term contract is the alternate solution to support phase in of direct patient services. The incumbent contractor has agreed to provide services to support the short-term contract per an email confirmation on April 28, 2022.

12. Requirements Certification:

I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of

Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Digitally signed by JOHN G. RINEHART

JOHN G. RINEHART 190177 1901n

Date: 2022.05.02 09:50:04 -05'00'

VISN 7 Prosthetics Manager Date

13. AP.Pfo.Y.I� in as:�rcJapg: mth the Y,HAPM Part ,806,3 OFOC SOPi

a. Contractin,g Officer _g,r Designee's Certification (reguired): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Michelle D. =•="-•· Bocage 556653 �.,.,.,, Michelle Bocage

Contracting Officer NCO 7

VHAPM Part 819.7007/7008

Original Date: 08/30/2017 Revision 03 EffDate: 04/03/2020

Date

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