P03 - Danville Award notice.pdf

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 4 Revision: 04 Effective Date: 11/15/2024

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C252-26-AP-0182/ 36C252-26-AP-0178

1. Contracting Activity:

The contracting activity for this requirement is the Department of Veterans Affairs, Veterans Health Administration (VHA) Program Contracting Activity Central (PCAC).

2. Nature and/or Description of the Action Being Processed:

This justification is in support of a new, single award, firm-fixed-price (FFP) contract for construction services to replace a chiller and repair the sanitary sewer system at the Danville VA Medical Center (VAMC) located in Danville, IL.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The acquisition will procure construction services to replace a 250-ton air-cooled chiller at Building 104 and repair the sanitary plumbing system in Buildings 128 and 129 for the Veterans Affairs Illiana Healthcare System at the Danville VAMC in Danville, IL. The estimated cost of this work is $4,331,204.00 and will have a period of performance of approximately one year.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR 819.7009 (DEVIATION)- up to $5,000,000.

Check the specific VAAR clause used below:

(X) 819.7008 Sole source awards to a verified services disabled veteran-owned small business; or

( ) 819.7009 Sole source awards to a verified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The authority stated in section 4 above allows for a sole source award to a SDVOSB based upon 38 U.S.C. 8127(c). TL Services Inc was selected to receive this award by the Contracting Officer. They were verified with the SBA as an SDVOSB and are highly qualified. This requirement is for construction services that are technical in nature and specific to HVAC and plumbing which include mechanical, electrical and civil elements. The contractor selected, TL Services Inc., has extensive experience in mechanical, electrical, and https://www.va.gov/oal/library/vaar/vaar819.asp#8197008 https://www.va.gov/oal/library/vaar/vaar819.asp#8197009

Effective Date: 11/15/2024 plumbing type projects to include the installation of energy-efficient chillers, HVAC equipment, and multiple complex projects such as boiler plant replacements with extensive plumbing work.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies:

A determination that only one SDVOSB can meet the requirement is not required in accordance with VAAR 819.7008. No effort was made to solicit multiple sources as the circumstances surrounding the need date for award of the requirement didn’t allow for the time to do so. TL Services Inc, a highly qualified contractor, was immediately solicited upon receipt of the requirements. A notice of intent to sole source was posted to Sam.gov on 9/9/2025 and will remain open for 10 business days.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

TL Services Inc. has been awarded many VA contracts indicating they have an extensive record of providing fair and reasonable prices to receive awards. Their ratings within the Contractor Performance Assessment Reporting System (CPARS) for cost control also provide a snapshot of fiscal responsibility as the majority of the ratings provided range from satisfactory to exceptional. The CO anticipates the prices received will be fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Minimal market research was conducted. The CO’s personal knowledge of the procuring this type of work was used to help identify TL Services Inc due to their extensive experience with 100s of VA construction contracts. It is recommended that a sole source award be made to TL Services Inc as they are a verified SBA SDVOSB, the requirement is under $5M, they are responsible and qualified, and it is anticipated that a award can be made at a fair and reasonable price.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

None.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Effective Date: 11/15/2024

VHA PCAC will solicit future construction projects for the same or similar types of requirements through competitive channels, as appropriate.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.