P03 Brand Name Only Justification-Kubota-CO signed.pdf

36C263-25-AP-3167 – Kubota Utility Vehicles for St. Cloud VAMC

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C263-25-AP-3167 - Utility Vehicles STC

(1) Contracting Activity: Department of Veterans Affairs, NCO23, Coralville, IA in support of St. Cloud VAMC, 4801 Veterans Dr., St. Cloud MN 56303

2237: 656-25-4-1006-0051 BRAND NAME ONLY

(2) Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501).

This is a new requirement for St Cloud VAMC Engineering. 12 ea Kubota Utility Vehicles model RTVX2C-SKLH-1, with accessories and installation included. The manufacturer is Kubota, and there is an FSS Contract. This requirement is brand name only as current equipment and parts in place need to be compatible with new equipment.

Nonmanufacturer Rule Applies.

Order against: FSS Contract Number: GSA GS-03F-033AA

(3) Description of Supplies or Services:

The estimated value of the proposed action is $ 322,658.10

This is a new requirement for St Cloud VAMC Engineering. 12 ea Kubota Utility Vehicles model RTVX2C-SKLH-1, with accessories and installation included. The manufacturer is Kubota, and there is an FSS Contract. This requirement is brand name only as current equipment and parts in place need to be compatible with new equipment. Nonmanufacturer Rule Applies.

Full-Size Diesel Utility Vehicle Manufacturer: Kubota Part Number: RTVX2C-SKLH-1 Color: Orange Quantity: 12 Each

Radio Quantity: 12 Each Ignition Key Switch Quantity: 12 Each Re-key ignition switch so they are not the same key and cannot be used in other utility vehicles

Each utility vehicle needs a unique ignition key

Turn Signal / Hazard Lights Part Number: K7741-99610 Quantity: 12 Each

Strobe Light Kit Part Number: VC5058 Quantity: 12 Each

Side Mirror Kit (1) Part Number: V5059 Quantity: 24 Each

Cargo Box with Front and Rear Glass Windows Part Number: EM-KX902 Quantity: 1 Each

Labor to Install Accessories Quantity: 12 Each

To include Freight/Delivery

Manuals:

Operator Manual Service Repair Manual Parts Manual

Standard manufacturer warranty

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

FAR 8.405-6(b): Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is: Kubota (Brand Name Only) Utility Vehicles with accessories installed.

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Attachments and parts currently in stock need to fit machines being procured.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination: Any other action would cause considerable expense to the Government as attachments and spare parts inventory is already in place.

(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted. This is a BRAND NAME ONLY PROCUREMENT. Nonmanufacturer Rule applies. A search of Small Business Association DSBS site using NAICS Code 336110 and Kubota yielded zero results for SDVOSB and VOSB. On-line marketing material was viewed to see machine and accessory availability. This item is available on schedule on GSA Advantage on schedule from multiple sources. A few dealers were contacted from the GSA supplier list and responses (2) were that Buy American Act was not an issue and units could be supplied as required.

(7) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

SIGNATURE DATE

NAME TITLE SERVICE LINE/SECTION

FACILITY

Phil Moran Deputy Chief of Logistics Logistics

Saint Cloud, MN VHA

24 July 2025PHILIP MORAN Digitally signed by PHILIP MORAN Date: 2025.07.24 10:18:10 -05'00'

(10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: This part if filled out by Contracting Staff as part of the Justification

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

CONTRACTING OFFICER/DESIGNEE’S SIGNATURE DATE

John Milroy / Contracting Officer ______________________________

NAME AND TITLE FACILITY/NCO/PCO

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K):

I certify the justification meets requirements for other than full and open competition.

SIGNATURE DATE

Curt LaRose / Branch Chief ______________________________

NAME AND TITLE

JOHN

MILROY

Digitally signed by

JOHN MILROY

Date: 2025.07.24 10:27:41 -05'00'

CURT LAROSE Digitally signed by CURT LAROSE Date: 2025.07.24 11:46:57 -05'00'