P03 - Brand Name Justification.doc

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source

Attachment 1: Single Source Justification for SAP under the SAT

DEPARTMENT OF VETERANS AFFAIRS

Brand Name Justification IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K) Acquisition Plan Action ID:

36C259-22-AP-2409

Tracking Number:

2023-03-14T05:12:28

1. Contracting Activity:

Organizational Activity Department of Veteran Affairs

Department of Veteran Affairs

Network Contracting Office 19 (NCO19)

George E. Wahlne VAMC

6162 South Willow Drive, Suite 300

500 Foothill Dr

Greenwood Village, CO 80111

Salt Lake City, UT 84148

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Salt Lake City Veterans Health Care System needs to purchase 2 Topcon KR-800PA Refractometers to replace the ones we have that are at end of life and can no longer be serviced. It is an enhanced auto kerato-refractometer that provides quick and accurate corneal measurements and color mapping. It features auto alignment for ease of operation and simultaneous capture of refractive, keratometric and corneal mapping data to optimize efficiency.

3. Unique characteristics that limit availability to only one manufacturer, with the reason no other manufacturer can be used:

Topcon Medical Systems Inc is the sole manufacturer of the KR-800 PA Refractometer. In an email dated 02/01/2023 from Michael Schuler, Clinical Sales Manager for Topcon Medical Systems Inc, it was confirmed that only this refractometer is compatible with the current equipment at the VAMC. If another refractometer, that is not compatible with the current equipment, were to be purchased then additional expenses would be incurred due to the fact that an entire new system would need to be purchased and the current system would need to be replaced. The estimated cost to replace the entire system would be $85,000.00. Additionally, if another system were to be purchased it would cause a significant delay in patient care as the clinical staff have already been trained on this equipment and if a new item were to be purchased then additional training would be needed.

4. Description of market research conducted and results or statement why it was not conducted:

Topcon Medical Systems Inc was contacted and informed the government that no other vendor’s refractometers would work with the current system. They also stated that they have two (2) SDVOSB vendors (Melling Medical and Bravo Inc). However, when asked the four prong questions to determine their socioeconomic status Melling Medical answered yes to the first three of the four questions, which would make them a small business. Bravo Inc did not respond. An FPDS search showed the exact item was purchased from Bravo Inc, an SDVOSB, with the most recent purchase on 6/23/21, in the amount of $13,942.00 (for one refractometer) under contract number 36C25621P1121. GSA was also searched and Optics Incorporated, a small business, was found able to supply this item.

5. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

William Curtis Date

HT, Opthalmology Salt Lake City VAMC

6. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jacqueline O’Bryan Date

Contracting Officer NCO19 Supply 2 Last Updated: 02/01/22