P03 - Brand Name JnA - Final - HP 26 Aug 2024 eSigned.pdf

Simplified Acquisition Procedures: Soliciting from a Single Source Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 6

DEPARTMENT OF VETERANS AFFAIRS

Justification for Brand Name Only IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID:_ 36C776-24-AP-0398_

1. Contracting Activity: Department of Veterans Affairs Program Contracting Activity

Central, Independence, Ohio

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The VHA Institute of Learning, Education, and Development (ILEAD) Production and Delivery Division maintains an Avid Media Central non-linear video editing system located at the video facility in St. Louis, Missouri.The Avid system includes six Media Composer workstations, Production Management, Media Asset Management, and Nexis shared storage.

ILEAD intends to purchase and install four new Hewlett-Packard (HP) Z8 G5 Avid Media Composer workstations to replace four existing Avid workstations. All Media Composer workstation hardware and software configurations must be Hewlett Packard (HP) products as identified below for use with the VA-owned Media Central system. The VA will transfer the Media Composer software licenses from the existing workstations to these new workstations.

Table 1: List of items

CLIN

Item

Component Sub-Clin BRAND

NAME

Timeline QUAN UNIT

0001 HP Z8 G5

Workstation

Dual Xeon 6442Y 2.6GHz- 4.0GHz/24 Core CPUs

Hewlett Packard (HP) Brand Name Only

90 days

ARO

4 EA

0002 HP Z8 G5

Workstation

64GB (4x16GB) DDR5- 4800 RAM (Upgrade)

HP - Brand Name Only

90 days

ARO

4 EA

0003 HP Z8 G5

Workstation

1TB SSD PCIe M.2 HP- Brand Name Only

90 days

ARO

4 EA

0004 HP Z8 G5

Workstation

RTX A5000 24GB Video HP - Brand Name Only

90 days

ARO

4 EA

0005 HP Z8 G5

Workstation

Thunderbolt-4 DP PCIe HP - Brand Name Only

90 days

ARO

4 EA

https://www.acquisition.gov/?q=/browse/far/13

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0006 HP Z8 G5

Workstation

DVDRW HP - Brand Name Only

90 days

ARO

4 EA

0007 HP Z8 G5

Workstation

Keyboard HP - Brand Name Only

90 days

ARO

4 EA

0008 HP Z8 G5

Workstation

Mouse HP - Brand Name Only

90 days

ARO

4 EA

0009 HP Z8 G5

Workstation

5yr 9x5 Warranty HP - Brand Name Only

90 days

ARO

4 EA

0010 HP Z8 G5

Workstation

Win 11 Pro DG Win 10 Pro 64bit

HP - Brand Name Only

90 days

ARO

4 EA

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The VA’s need is for BRAND NAME ONLY (Hewlett Packard ) items. Hewlett Packard is the only product that has currently been verified by AVID TECHNOLOGIES to support the technical qualifications of their software systems that is currently in use with the ILEAD VA Production team. Therefore, this procurement must be brand-name only – for line items 1 through 10 in table 1 above.

4. Description of market research conducted and results or statement why it was not conducted:

In accordance with FAR Part 10, market research has been conducted for this acquisition. The following techniques were used:

Publishing formal requests for information in appropriate technical or scientific journals or business publications.

First RFI: 36C77624Q0107 Jan 25, 2024: A Request for Information/Sources Sought Notice was published to Contract Opportunities at https://sam.gov/content/home on January 25, 2024, through January 31, 2024; all 217 vendors identified in the VIP search were emailed.

Second RFI: 36C77624Q0194 Upon review of the responses from the first RFI, the CO determined that the 3 SDVOSB firms who originally responded cannot be determined to be capable if they did not provide Letters of Authorization for the requested items and services. A second RFI was posted on 04/11/2024; the original 217 vendors in NAICS 334111; all Avid Authorized Resellers; all GSA contract holders; and all firms who had previously responded were emailed.

This RFI notice listed specific instructions that all responses need Letters of

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Authorization from all Original Equipment Manufacturers to satisfy VAAR 852.217-71.

Third RFI: 36C77624Q0301 After review of the previous responses and from guidance from VA Legal Office of General Council (OGC) regarding the Gray Market requirements identified in VAAR 852.212-71 Gray Market and Counterfeit Items that No Grey Market items shall be provided. Vendors are required to be either an Original Equipment Manufacture (OEM), authorized distributor, or authorized reseller accompanied by a Letter of Authorization supporting this requirement for Medical and Information Technology. As such a third RFI was conducted for (HP) Brand Name Only where we also requested Letters of Authorization’s (OA’s) to accompany their responses. This RFI resulted in 3 Service-Disabled Veteran Owned Small Business (SDVOSB), 0 Veteran Owned Small Business (VSOB), 3 Small Business (SB), and 3 Women Owned Small Businesses (WOSB) who submitted responses. Of the 3 SDVOSB contractors, 3 of them are qualified by providing proof that they could provide what is being requested, their LOA’s, and being registered in

SAM.

See “Market Research Findings” table below.

MARKET RESEARCH FINDINGS

Name UEID Class Responded to

Offers Products listed in

SOW?

Letter of Authorization

ADORAMA INC L43SGXYMK8H5 SB RFI - 194 Yes NO

ALT SYSTEMS,

INC WAAVM8GQYTB5 SB

Avid Authorized List

Did not Respond to RFI or RFQ Yes - per AVID

AVID

TECHNOLOGY

INC (Basis of Design) H8JDZJAA7EJ4 OTS

RFI - 107;

GSA YES YES - BOD

AVID

TECHNOLOGY

PROFESSIONALS

, LLC CUGSMJWHY3P7 SB

GSA

VENDOR

Did not Respond to RFI or

RFQ TBD

BAHFED CORP TQ2KDQLRL8F1 SB

GSA

VENDOR

Did not Respond to RFI or

RFQ TBD

CSP MGT LLC HB21MGY2WGA7 SD RFI - 107 YES NO

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VOSB

DIVINE

IMAGING INC LGMVH2NYJH38 SB RFI - 194 Yes NO

Dynamic Solutions Consulting LLC KH8LTB7MUBA1 SB RFI - 194 Yes NO

Enterprise Technology Solutions, Inc FBRMCGPMN963 WOSB RFI - 301 Yes Yes

FIRSTCALL

OFFICE

SOLUTIONS, INC Z87WXJB3JKA4 SB

GSA

VENDOR

HEADSET

ONLY TBD

GUERRERO

PROFESSIONAL

SERVICES, INC M94JMRP7K5G5

SD

VOSB RFI - 107 YES NO

HERTZBERG

NEW METHOD

INC RLENRCK3S6T3 SB

GSA

VENDOR NO TBD

HyMAX Development Corporation H14ZH1J1UQJ3 SB RFI - 301 Yes Yes

INTERNATIONAL

COMMERCE &

MARKETING

CORP VC8JYG4AB7W5 SB

GSA

VENDOR NO TBD

IRIS

INVESTMENTS

GROUP LLC KRJ4Z3F5MP77 WOSB RFI - 301 No Yes

JLWS

ENTERPRISES

INC HEJPC2YLXUM7

SD

VOSB

GSA

VENDOR

Did not Respond to RFI or

RFQ TBD

JONES &

ASSOCIATES

CONTRACT

SERVICES LLC TN9TZWJKZ7V9

SD

VOSB

RFQ - 154;

RFI – 194

RFI - 301 Yes

Yes, but not from BOD – from third parties. Yes for

HP LOA

KEY CODE

MEDIA, INC PMX3FJW97ZA6 SB

Avid Authorized List

Did not Respond to RFI or RFQ Yes - per AVID

MELROSE MAC,

INC QJTATVFZ8DD1 SB

Avid Authorized List

Did not Respond to RFI or RFQ Yes - per AVID

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MONARCH

PRODUCTS

CORP TH9MKPKUSA23 VOSB

GSA

VENDOR

Did not Respond to RFI or

RFQ TBD

NEW TECH

SOLUTIONS, INC XK11LLUL61A7 SB RFI - 301 Yes Yes

REGAN

TECHNOLOGIES

CORP PJ2BS3KYWKS5

SD

VOSB RFI – 301 Yes Yes

SHAUNA L

HOLLAND PBPTMF636YJ3 WOSB RFI - 194 Yes

Yes, but not from BOD – from third parties

TUWYN LLC L9PDZCBK16F5

SD

VOSB RFI - 107 YES NO

UNITED OFFICE

SOLUTIONS INC K3B5JE3ZS915 SB

GSA

VENDOR

Did not Respond to RFI or

RFQ TBD

Silver Bird Solutions LLC WZXVVAZTJ1K8

SD

VOSB RFI = 301 Yes Yes

VA-TRAK, LLC DDN6BL7ELKT4

SD

VOSB RFI - 107 YES NO

Gray Market

Per VAAR 852.212-72, because this purchase includes “new medical supplies, new medical equipment, new information technology equipment”. (c) Vendor shall be an

OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM.

All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

Market research has identified the following Original Equipment Manufacturers (OEM) for this procurement:

• HEWLETT-PACKARD COMPANY – OTS

In order to be considered responsive, all vendors must produce a letter of authorization from all the above OEM manufacturers in order to be considered responsive.

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5. Contracting Officer's Certification: Purchase is approved in accordance with

FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

John Schiffhauer Date Contracting Officer