VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-SAP under FAR13.5

Effective Date: 12/30/2025 Page 1 of 4 Revision: 02 Acquisition ID#: 36C263-26-AP-2561

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C263-26-AP-2561

1. Contracting Activity: Department of Veterans Affairs, NCO 23 Contracting Office, 1303 5th St. STE

300, Coralville, IA.

Organizational Activity: Department of Veterans Affairs; in support of VISN 23 VA Health Care Systems at Multiple VISN 23 Locations.

2. Nature and/or Description of the Action Being Processed:

This procurement is for the rental of in-home ventilators and associated consumables and will be conducted in accordance with FAR 13.5, Simplified Procedures for Certain Commercial Products and Commercial Services. Under FAR 13.501, Special Documentation Requirements, acquisitions conducted using these procedures are exempt from the competition requirements of FAR Part 6; however, a justification is still required and must follow the format outlined in FAR 6.303-2.

The Government intends to award a firm-fixed-price, six-month emergency bridge IDIQ contract for in-home ventilators and consumables to ensure continuity of critical patient care while the follow-on consolidated acquisition is completed.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: VISN 23 requires continued support for home ventilators and associated consumables to meet ongoing, medically necessary patient care needs. This six-month emergency bridge action is necessary to provide contracting staff sufficient time to complete the required consolidation memorandum to combine home ventilator and home oxygen services into a single, unified acquisition. Consolidating these requirements will allow future procurements to be fully competed in accordance with FAR regulations and aligned with national VISN practices.

VISN 23 is estimated to order approximately $2,000,000 annually for home ventilators and consumables. The estimated value for this six-month bridge contract is $868,605.51. Ventilators and related supplies will be ordered on an as-needed basis, as demand is driven by unpredictable patient-specific clinical needs. The bridge contract will be structured as a six-month IDIQ with a period of performance from 04/02/2026 through 09/30/2026.

4.

Schedule of Items;

Item # Description/Part Number* Qty

1 Ventilator Rental (Non Custom) 1

2 Ventilator Rental 1992

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Acquisition ID#: 36C263-26-AP-2561

3 Trach Supplies 1 4 Trach Tubes (Non Custom) 12 5 Inner Cannulas 121 6 Trach Vent HME 10 7 Trach Ties 10 8 Cotton Tip Applicators (200/Box) 10 9 4X4 Gauze Sterile Split (50/Box) 14

10 Hydrogen Peroxide (16oz) 12 11 10 CC Syringe 10 12 Speaking Valve 10 13 Suction Catheter Kit 10 14 Inline Suction Catheter 10 15 Suction Canister W/Tubing 10 16 Extra Suction Tubing Without Canister 10 17 Extras Suction Filters Without Canister 11 18 5ml Saline Vials (100/Box) 10 19 Yankauer 10 20 Sterile Water Bottles (1000ml) 144 21 Disposable Neb Kits 10 22 Trilogy Ventilator or equal for hospital rental without Contractor visit 2

5. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( X ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( X ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

6. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): This requirement is a six-month bridge IDIQ for home ventilator rentals and associated consumables. VISN 23 intends to consolidate home ventilator and home oxygen services into a single, unified requirement. To complete the consolidation determination, issue a combined solicitation, and conduct a fully competitive acquisition, a six-month bridge is necessary to support the continued need for home ventilators.

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Acquisition ID#: 36C263-26-AP-2561

Corner Home Medical LLC is the incumbent contractor under contract 36C26325D0011, which expires on 04/01/2026. With fewer than nine days remaining on the current contract and a critical need to ensure there is no interruption to patient care, there is no opportunity to compete this short-term bridge action. Proceeding with a bridge contract is essential to maintain continuity of services while acquisition planning for the consolidated requirement is finalized.

7. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: In accordance with FAR 6.302-2, Unusual and Compelling Urgency, the Government is required to request offers from as many potential sources as practicable under the circumstances. Due to the urgent and compelling need to avoid a lapse in critical home ventilator services as of 04/02/2026, the Government conducted a review of all available market research, prior vendor responses, and recent acquisition history to determine whether additional responsible sources existed.

A prior Intent to Sole Source (ITSS) posting for this requirement, issued on 09/10/2024, resulted in no responses or expressions of capability from other vendors. No new vendors have emerged since that time, and updated market research confirms that no additional sources are currently able to meet VISN-wide clinical, delivery, and response requirements without service interruption. Corner Home Medical, the incumbent, is the only vendor with demonstrated capability to continue providing uninterrupted ventilator rental and consumable support at the required scale.

Given the minimal time remaining before expiration of the current contract, and the critical patient-care impacts associated with any delay, conducting a competitive procurement is not practicable. A synopsis posting would unreasonably delay award and jeopardize continuity of care, meeting the criteria under FAR 6.302-2. Therefore, based on the urgent and compelling need and the absence of other capable sources identified through prior notifications and current market research, Corner Home Medical is the only practicable source for this short-term bridge requirement.

8. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: It is anticipated that price will be fair and reasonable through comparison against the IGCE and historical contract pricing.

9. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: The contracting office contacted Corner Home Medical LLC, the incumbent vendor, who confirmed they are willing and capable of fulfilling this emergency bridge requirement. To determine whether the VA Rule of Two could be met, the Dynamic Small Business Search (DSBS) tool was reviewed to identify any verified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs) under the applicable NAICS code. No eligible vendors were identified with the capability to perform this requirement at the VISN-wide scale needed.

As outlined in Section 6, market research was conducted in accordance with FAR Part 10. This included reviewing prior acquisition history, assessing vendor capabilities, and utilizing public-facing tools to identify potential sources. Additional notice to industry through a synopsis would unreasonably delay award under the current urgent and compelling circumstances. No additional responsible sources were identified through these efforts.

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Acquisition ID#: 36C263-26-AP-2561

10. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

11. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None

12. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: Prior to awarding the follow-on contract, the contracting office will complete the required consolidation determination. Once this process is finalized, all subsequent contract actions will be competed in full compliance with applicable FAR regulations.

13. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Brian Slack Date Prosthetic Representative VISN 23 Prosthetics

14. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Steve Ashby Date Contracting Officer Network 23 Contracting Office (NCO 23)

b. One Level Above the Contracting Officer (Required over $350K but not exceeding $900K): I certify the justification meets requirements for other than full and open competition.

Curt LaRose Date Branch Chief

Network 23 Contracting Office (NCO 23) https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx