P03 Attachment 1 FAR 13.5 Sole Source Justification - SAT-7.5M Fully Signed.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 11/15/24 Page 1 of 4

REVISION: 01

Acquisition ID#:

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C263-25-AP-0455

1. Contracting Activity: Department of Veterans Affairs, VISN 23, NCO 23 Contracting Office

St. Cloud VA Health Care System 4801 Veterans Drive St.Cloud, MN 56303

Requring Activity: Department of Veterans Affairs, Iowa City VA Medical Center

PR IFCAP: 636-25-2-4045-0015

Iowa City Medical Center 601 Highway 6 West

Iowa City IA 52246

2. Nature and/or Description of the Action Being Processed: This action will result in a new firm fixed price contract with a base + four option years for service coverage for all all labor, transportation, parts, and expertise necessary to provide preventive maintenance and emergency or routine (unscheduled) repair of all electrically powered Stryker patient beds, stretchers, and specialty mattresses, including all batteries, bed pendants, and connecting cables utilized at the Iowa City Medical Center.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: This procurement contains a base year and four option years. The estimated value of the proposed action annually is $110,218.00 and the estimated aggreagate value for the base year and four option years is $551,090.00. This contract will replace the current Service Agreement in place that expires 02/28/2025.

Anticipated period of performance will be:

Base year: 03/01/2025-02/28/2026 Option Year 1: 03/01/2026-02/28/2027 Option Year 2: 03/01/2027-02/29/2028 Option Year 3: 03/01/2028-02/28/2029 Option Year 4: 03/01/2029-02/28/2030

Stryker Medical is the only vendor authorized to provide service coverage for all labor, transportation, parts, and expertise necessary to provide preventive maintenance and emergency or routine (unscheduled) repair of all electrically powered Stryker patient beds, stretchers, and specialty mattresses, including all batteries, bed pendants, and connecting cables. Stryker is the OEM and does not authorize any other vendor to provide the needed services on their equipment;

therefore, this service agreement cannot be performed or acquired from any other source.

Effective Date: 11/15/24 Page 2 of 4

Acquisition ID#:

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(X ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

a. Only One Responsible Source – Stryker is the OEM of the Medical Beds and Stretchers utlilized at the Iowa City VAHCS. Only Stryker Medical certified technicans can perform the services required in this procurement. Stryker is the sole source, direct provider of this service agreement, and Stryker’s service on the on the Medical Beds and Stretchers is proprietary, therefore it cannot be performed or acquired from any other source as stated in the Proprietary Letter.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

Market research revealed that Stryker Medical is the only authorized service provider that can provide the service coverage of all labor, transportation, parts, and expertise necessary to provide preventive maintenance and emergency or routine (unscheduled) repair of all electrically powered Stryker patient beds, stretchers, and specialty mattresses, including all batteries, bed pendants, and connecting cables due to being the OEM. The Technicians are all trained and certified to work on Stryker equipment. The Medical Beds and Stretchers are specialized and without proper service coverage, the Iowa City VA Medical Center would risk not being able to safely utilize the equipment.

An Intent to Sole Source was published on 12/17/24, and as of the closing date, no viable responses were received.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: The pricing for the Service Agreement is fair and reasonable. The basis for this determination will be determined by searching past contracts and FPDS-NG.

Effective Date: 11/15/24 Page 3 of 4

REVISION: 01

Acquisition ID#:

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: An Intent to Sole Source was published on 12/17/24, and as of the closing date, no viable responses were received.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: N/A

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Stryker Medical Unique Entity ID: PJJ1HJS3LQD6

1941 STRYKER WAY, PORTAGE, MI 49002

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There is no action that can be taken as this requirement involves proprietary technology. Only Stryker Medical certified technicans can perform the services required in this procurement. Any attempt to open the competition for the required service agreement would require Stryker to authorize other vendors to providepreventive maintenance and emergency or routine (unscheduled) repair of all electrically powered Stryker patient beds, stretchers, and specialty mattresses, including all batteries, bed pendants, and connecting cables

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Dylan Dolan Date Biomedical Engineer Iowa City VA Medical Center

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: This part if filled out by Contracting Staff as part of the Justification

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Melissa Garrett Date Contracting Officer Network 23 Contracting Office (NCO 23)

DYLAN DOLAN

Digitally signed by DYLAN

DOLAN

Date: 2025.01.07 14:03:57 -06'00'

01/07/2025

Effective Date: 11/15/24 Page 4 of 4

Acquisition ID#:

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Curt LaRose Date Branch Chief Supply/Services Team 2 Network 23 Contracting Office (NCO 23)