P03 Attachment 1 FAR 13.5 Sole Source Justification - Over SAT_Redacted.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 02/01/2022 Page 1 of 13

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C248-24-AP-1873

1. Contracting Activity: Department of Veterans Affairs, VISN 08, JAHVH LAKELAND Community-

Based Outpatient Clinic, 2080 Meadowland Park Blvd. Lakeland, FL 33803. 673-24-2-745-0022

2. Nature and/or Description of the Action Being Processed: This procurement is for a complete

ScriptPro Pharmacy Medication Dispensing System and Robot, manufactured by ScriptPro USA Inc.

in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2. This action will be will be awarded as a firm fixed price contract under the authority of 38 U.S.C. § 8127(c).

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

PHYSICAL CHARACTERISTICS / SPECIFIC NEED/SALIENT CHARACTERISTIC’S:

All line items are Brand Name Only Includes ScriptPro Workflow System, SP 200/CCC (6 slot) Robot, Pharmacy Services Portal, servers, workstations and Inventory Management System along with project management, delivery and onsite training for the new Outpatient Pharmacy. A total of thirteen (13) SP Datapoints are included (one comes with the SP Central Expanded Platform plus 12 additional). The SP Datapoint includes a barcode scanner, monitor, keyboard and mouse. (Qty 6 production area, Qty 3 – Dispensing Window, Qty 2 – Vault, Qty 1 – Procurement tech, Qty 1 - mailing area). Ten (10) SP Printers (label printers. Dispensing windows will not have SP Printers). Three (3) eSIG devices and three (3) wireless scanners for the dispensing window. Two (2) EyeCon 9430s for the vault. Seven (7) KVM switches (Qty 2 - production, Qty 3 – dispensing window, Qty 1 – vault, Qty 1 - procurement). Three (3) 65" Notice Boards: Rx Ready Notice Boards (Main lobby & 2nd floor waiting area), PSP Now Serving Notice Board in Main Lobby. VA to provide compatible networked laser printers.

Line 0001 || M7280A || Total Quantity: 1 Room: 1100 Basis of Design is Script Pro, SP200/CCC (6 slot) Robotic Prescription Dispensing System with 6 slot Collating Control Center Dispenser

i. Specifications:

i. Weight:

1. Robotics Cabinet: 891 lbs (404 kg)

a. Bulk Load Dispensers: 88 lbs (40 kg)

b. Spiral Vial Dispenser: 64 lbs (29 kg)

2. Electrical Cabinet: 319 lbs (145 kg)

3. Collating Control Centers:

a. 209 lbs (95 kg) or

b. 242 lbs (110 kg)

ii. Robot Footprints:

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1. 20.2 sq. ft. (1.88m2), OR

2. 22 sq. ft. (2.04m2)

iii. Communications:

1. Ethernet pharmacy computer connection. Firewall provided for network connectivity

iv. Remote Support Requirements:

1. VPN over high-speed Internet connection

v. Barcode Scanner - Caution:

1. Class IIa Laser Product. Do not stare into beam. 650nm visible laser light diode - .663 mW maximum output

vi. Computer/Software:

1. Intel Six-Core i5C6 with 2 SSDs (500 GB each) and 16 GB RAM. TCP/IP socket connections; USB connections; software built with Visual C++; Windows 11/SQL 2022 Express Edition. Redundant data and transaction log backups. Customer access limited to SP Central user interface.

vii. Monitor:

1. 17" touchscreen with articulating arm

viii. Cell Capacity:

1. Single Cell: 676 cc/183 dram

2. Extended Cell: 1,900 cc/514 dram

3. High-Capacity Cell: 2,500 cc/805 dram

i. Electrical Input:

1. 100-127 VAC, 50/60 Hz, 12 AMP (robot only, includes UPS), 16 AMP with all peripherals, 1 Phase, Uninterruptible Power Supply included. Dedicated 20 AMP power outlet located within 10 feet (3m) of power connection. Mains supply voltage fluctuations not to exceed 10% of the nominal supply voltage

ii. Environmental:

1. Operating: 41°F to 86°F (5°C to 30°C)

2. Storage: 5°F to 104°F (-15°C to 40°C)

3. Relative Humidity: 20–85%

4. Altitude: Up to 6,561 ft (2,000 m).

5. Dissipated Heat: 1,926 BTU/HR max

6. Pollution Degree: 2

7. Indoor Use Only

Line 0002 || M7280G || Total Quantity: 1 Room: 1100 Basis of Design is SP Central Expanded Platform (includes 1 SP Central Expanded Server, 1 Workflow Management System Software, 1 SP Datapoint).

i. Specifications:

a. Weight:

i. (A) 133 lbs (60.2 kg) OR

ii. (B) 69 lbs (31.3 kg) (Rackmount Model)

b. Communications:

i. Ethernet pharmacy computer connection. Firewall provided for network connectivity

c. Remote Support Requirements:

i. VPN over high-speed Internet connection

d. Computer/Software:

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i. Client/Server system on ScriptPro-installed network; Intel Dual Xeon Ten-Core processor server, 64 GB of RAM, 8 SSDs (1 TB each). TCP/IP socket connections;

Software built with Visual C++; Microsoft SQL back end; Windows Server 2019.

Secure FTP/SSH. Redundant server capability and redundant data and transaction log backups with Virtual RAID on CPU (VROC) providing RAID 1 data protection for the Operating System and RAID 10 data protection for the Database. Customer access limited to SP Central user interface. Chassis II operates in either cold secondary or hot secondary mode. Hot Secondary Mode:

Provides SP Central Image Server and/or SP Central Backup Server functionality.

Cold Secondary Mode: SP Central Image Server and SP Central Backup Server must be added to the platform to support related functionality.

ii. Site Specific:

a. Electrical Input:

i. 100-127/200-240 VAC; 50/60 Hz; estimated 10-5 AMP in hot secondary mode;

5-2.5 AMP in cold secondary mode, 1 Phase. Grounded outlet located within 5 ft (1.5m) of power connection

b. Environmental:

i. Required Operating: 61°F to 75°F (16°C to 24°C)

ii. Storage: 32°F to 104°F (0°C to 40°C)

iii. Dissipated Heat:

iv. (A) Desktop Expanded Server Model: 1,000 BTU/HR avg in cold secondary mode;

2,0300 BTU/HR avg in hot secondary mode (refer to cutsheet)

v. (B) Rackmount Expanded Server Model: 850 BTU/HR avg in cold secondary mode; 1,700 BTU/HR avg in hot secondary mode (refer to cutsheet)

vi. Required Humidity: 50-80%

vii. Altitude: Up to 9,843 feet (3,000m)

viii. Static control and room thermostat must be provided by customer

ix. Rackmount Form Factor: Primary Server: 1U; Secondary Server: 1U; UPS: 2U (customer may provide UPS solution); KVM Tray: 2U (customer may provide KVM solution); Rack Support: Compatible with standard EIA 19" four-post rack, 24"-30" depth. Mounting rails provided by vendor (rack provided by customer).

Two-post racks require a customer-supplied shelf with adequate support. Rack must be grounded per local codes; customer must provide non-carpet flooring extending 3 feet from edges of rack.

Line 0003 || M7280E || Total Quantity: 1

Basis of Design is ScriptPro Inventory Management Module

• ScriptPro Inventory Management Module (per pharmacy)

Line 0004 || Total Quantity: 1 Basis of Design is Pharmacy Services Portal Pharmacy Services Portal is an enterprise-capable hardware and software solution that provides self-service patient pharmacy services, ticket queuing, and patient/prescription integration.

• Specifications on PSP Server and PSP Enterprise Server, see SP Central Server and/or SP Central Expanded Server product specifications.

Effective Date: 02/01/2022 Page 4 of 13

Line 0005 SP Datapoint Pharmacy Data Terminal, || M7280B || Total Quantity: 12 Room: 1100, 1102, 1112, 1107 Basis of Design is SP Datapoint Pharmacy Data Terminal, Computer Workstation, Data Mgt, Pharmacy

a. Specifications:

i. Weight:

1. Desktop: 43.2 lbs (19.7 kg)

ii. Computer/Software:

1. Client on ScriptPro installed network server; Intel Six-Core i5 PC with 2 SSDs (250GB each) and 8GB RAM. TCP/IP socket connections; windows 10 Operating System.

iii. Monitor:

1. 17" or 22” touchscreen; adjustable height and tilt. Additional DVI video port is available for secondary monitor; please see SP Central Terminal Emulation & Terminal Services product sheet for more information.

iv. Barcode Scanner:

1. CCD Barcode Scanner

i. Electrical Input:

1. 115-230 Vac 50/60Hz, 1.4-0.7 AMP (includes UPS), 1 Phase. Outlet located within 5 feet (1.5m) of power connection. Mains supply voltage fluctuations not to exceed 10% of the nominal supply voltage.

Line 0006 || M7280C || Total Quantity: 10

Basis of Design is SP Printer Pharmacy Printer.

i. Weight: 53 lbs (24 kg)

ii. Electrical Input: 115-230 Vac 50/60 Hz, 2-1 AMP, 1 Phase. Outlet located within 5 feet

(1.5m) of power connection. Mains supply voltage fluctuations not to exceed 10% of the nominal supply voltage.

iii. Computer/Software: USB connections; requires SP Central software, build series 10.14+.

iv. Environmental:

a. Operating: 41°F to 86°F (5°C to 30°C)

b. Storage: 5°F to 104°F (-15°C to 40°C)

c. Relative Humidity: 20–85%

d. Altitude: Up to 9,843 feet (3,000m) when operated at 120 Vac or less; up to 6562 feet

(2,000m) when operated at more than 120 Vac.

e. Dissipated Heat: 200 BTU/hr

f. Pollution Degree: 2

g. Indoor Use Only

v. Print Technology: Direct Thermal

a. Print Color: Black

vi. Mounting: May be placed horizontally under SP Datapoint or vertically next to SP Datapoint.

vii. Labels: Supports ScriptPro’s specifically designed and certified 2" x 4" Direct Thermal

Prescription Label and Reorder Label. Use of noncertified labels may cause harm to the SP Printer and result in unsatisfactory labels.

viii. Label Capacity: 1 roll; 1,250 labels per roll

ix. ANSI Barcode Print Quality Grade: B

x. Regulatory: SP Printer

Effective Date: 02/01/2022 Page 5 of 13

Line 0007 || M7280F || Total Quantity: 3 Room: 1100 Basis of Design is Notice Board 65.

• Specifications

i. Weight:

a. Notice Board 65: 64.8 lbs (29.4 kg)

b. Computer: 12.7 lbs (5.8 kg)

c. Wall Mount: 17.6 lbs (7.98 kg)

ii. Electrical Input:

a. Notice Board 65: 100-240 VAC, 3.6-1.5 AMPs, 50/60 Hz, 1 Phase. Outlet located within 5 feet (1.5m) of power connection. Mains supply voltage fluctuations not to exceed 10% of the nominal supply voltage.

b. Computer/Software: Client on ScriptPro-installed network server; Intel Core i5 PC with 2 SSDs (250GB each) and 8 GB RAM. TCP/IP socket connections.

Five Notice Boards count as a single client against server load limit.

iii. Screen: 65"; 3840 x 2160 resolution; 16:9 aspect ratio

iv. Environmental:

a. Operating: 32ºF to 104ºF (0ºC to 40ºC)

b. Storage: -4ºF to 140ºF (-20ºC to 60ºC)

c. Relative Humidity: 20–80%

d. Altitude up to 9,843 feet (3,000m) when operated at 120 VAC or less; up to

6562 feet (2000m) when operated at more than 120 VAC.

e. Pollution Degree: 2

f. Indoor Use Only

v. Regulatory: Notice Board 65

Line 0008 || Total Quantity: 1 Basis of Design is SP Kiosk / Pharmacy Patient Kiosk

i. Specifications

a. Weight:

i. Kiosk: 60.5 lbs (27.4 kg)

ii. Stand: 103 lbs (46.7 kg)

b. Mounting:

i. Kiosk: Stand or tabletop; 2 M6 socket head cap screws

ii. Stand: Floor; mounting hardware of appropriate type for floor material

iii. Supports mounting surfaces of concrete and wood flooring.

c. Electrical Input: 100-240 VAC, 50/60 Hz, 1.5 AMP (Includes UPS), 1 Phase. Outlet located within 5 feet (1.5m) of power connection. Mains supply voltage fluctuations not to exceed 10% of the nominal supply voltage.

d. Computer/Software: Client/Server system on ScriptPro-installed network; requires Pharmacy Services Portal (single site) or Pharmacy Services Portal Enterprise (multiple sites); PSP Enterprise purchase options include: Enterprise Licensing (unlimited PSP sites) or Site Licensing (w/Site Setup per PSP site); ScriptPro Workflow Management System required at all locations.

e. Environmental:

i. Operating: 41°F to 86°F (5°C to 30°C)

ii. Storage: 5°F to 140°F (-15°C to 60°C)

iii. Relative Humidity: 20-85% non-condensing

iv. Altitude: Up to 9,843 feet (3,000m)

Effective Date: 02/01/2022 Page 6 of 13

v. Pollution Degree: 2

vi. Indoor Use Only

f. Barcode Scanner: 2-D scanner. Class I LED. Visible red LED 645 nm ±7.5 nm.

g. Monitor: 17" touchscreen; privacy filter standard

h. Ticket Paper: 3 1/8" x 273' single ply thermal paper. Recommend PM Company, part #:

PMC05213.

i. Regulatory: SP Kiosk

Line 0009 || M7280H || Total Quantity: 3

Basis of Design is Scanner.

• Wireless Bar Code Scanner

i. Specifications*

a. Weight:

i. A: (Wireless Scanner): .39 lbs (.18 kg) includes battery

ii. B: . Wireless Scanner Charger & Communication Base) 41 lbs (.19 kg) C: .59 lbs (.27 kg)

b. Electrical Input: A: 2.5 W (0.5 A @ 5 V) with USB (Charging), 0.625 W (0.125 A @ 5 V) (Non-Charging) B: 4-5.5 VDC, 2.3 W (450mA @ 5 VDC) (Operating), 0.45 W (90mA @ 5 VDC) (Standby)

c. 2D Scanner: CCD Scanner.

d. Environmental:

i. Operating: B. 5°C to 40°C (41°F to 104°F)

ii. Humidity: B. 0% to 95% relative humidity, non-condensing

e. Computer/Software:

i. USB connection, requires one SP Datapoint for operation.

ii. Bluetooth® radio connection between scanner and cradle.

Line 0010 || M7280D || Total Quantity: 3 Room: 1100, 1102 Basis of Design is Electronic Signature.

i. Specifications:

a. Weight:

i. Electronic Signature: 2.0 lbs. (0.91 kg)

ii. Counter Mount: 1 lbs. (0.45 kg)

b. Electrical Input: 12W, 12-24VDC, power pack input requirements:

i. 100-240VAC, 50/60Hz

c. Computer/Software: Electronic Signature requires one SP Datapoint per unit.

d. Display: 7" WVGA (800 x 480), capacitive touchscreen, Corning® Gorilla® Glass technology

e. Temperatures:

i. Operating: 32°F to 104°F (0°C to 40°C)

ii. Storage: 0°F to 150°F (-18°C to +66°C)

iii. Humidity: 15–95%

f. Standard Features: Stylus – field replaceable

g. Installation: Optional Counter Mount that includes four screws is available for purchase in the ScriptPro Supplies Catalog.

Effective Date: 02/01/2022 Page 7 of 13

Line 0011 || M7280I || Total Quantity: 3 Room: 1100 Basis of Design is Electronic Signature, Locking Stand

• Locking stand for electronic signature pads.

Line 0012 || M7280J || Total Quantity: 2 Room: 1100 Basis of Design is Eyecon 9430; Eyecon Model 9430 (does not include label imaging camera)

i. Specifications

a. Weight: 18 lbs (8.2 kg)

b. Electrical Input: 100-240 VAC, 47-60 Hz

c. Computer/Software: : Intel Core i3-5010U dual core,8 GB of RAM, 128 GB SSD, Windows

10 Enterprise2016 LTSB

d. Display: 7" (16:9), touchscreen, 800 x 480 IPS LCDwith LED backlighting

e. Temperatures: 50°F to 90°F (10°C to 32°C)

f. Barcode Scanner: High performance 1D and 2Dscan engine, motion tolerant, LED aiming dot

g. Minimum ScriptPro System Requirements:

i. Win 7+/.NET 4

ii. Software build: 8.0+, 10.00.18+, 12.26+

h. Platforms Supported:

i. Standalone Robotics

ii. SP Central Workflow System

iii. SP Central Pharmacy Management System

i. Implementation Options

i. ScriptPro offers the following implementation options.**

j. Serial Device: Eyecon connects directly to ScriptPro equipment as a Serial Device;

requires purchase of Standard Interface

i. Communication: Serial USB

ii. Number of Eyecon connections supported: 1 Eyecon connection included; each additional Eyecon connection requires purchase of an Eyecon Interface Controller

k. No Connection: Eyecon is not connected to ScriptPro.

l. ScriptPro will add the product barcode to the prescription label to facilitate prescription counts; customer should contact ScriptPro Customer Service to implement this functionality (no cost).

Line 0013 || M7280K || Total Quantity: 1

Basis of Design is Terminal Emulation/Service/KVM Setup

• Terminal Emulation/Service/KVM Setup (Initial Device)

Line 0014 || M7280L || Total Quantity: 6 Room: 1100 Basis of Design is Terminal KVM Device Add-On.

• Terminal KVM Device Add-On (per device)

Effective Date: 02/01/2022 Page 8 of 13

Line 0015 || M7280M || Total Quantity: 15 Room: 1100 Basis of Design is Smart Card Scanner.

• Smart Card Scanner

Line 0016 |Total Quantity: 3 Room: 1100 Basis of Design is Ticket Window Display

i. Specifications:

a. Weight: 15.4 lbs (7 kg)

b. Electrical Input: 100-240 VAC, 50/60 Hz, 2.3 AMPs, 1 Phase. Outlet and RS 422 serial daisy chain drop located within 5 feet (1.5m) of power connection. Distance from computer to last Ticket Window Display must not exceed 1,000 ft.

c. Screen: 17" monitor

d. Regulatory: Ticket Window Display

Line 0017 |Total Quantity: 1

Basis of Design is SP Kiosk Stand

i. Specifications:

a. Weight:

i. Stand: 103 lbs (46.7 kg)

b. Mounting:

i. Stand: Floor; mounting hardware of appropriate type for floor material

ii. Supports mounting surfaces of concrete and wood flooring.

c. Electrical Input: 100-120 VAC, 50/60 Hz, 1.5 AMP (Intended for use with SP Kiosk), 1 Phase. Outlet located within 5 feet (1.5m) of power connection.

d. Regulatory: SP Kiosk Stand

Line 0018 |Total Quantity: 2 Room: 1100 Basis of Design is Audio Package Speaker for Notice Board

Line 0019 |Total Quantity: 1 Room: 1100 Basis of Design is Audio Package Setup/System Integration for Notice Board

Line 0020 || M7280N || Total Quantity: 1 Room: 1100 Basis of Design is Robotic Cell Multiplexor for SPx00 Robots

i. Specifications:

a. Weight:

i. 7 lbs. (3.2 kg)

b. Electrical Input:

i. 100-240 VAC, 50/60 Hz, 4.4 AMP in addition to robot. (Assumes 14 RCM Cells.)

c. Computer/Software:

i. Robotic Cell Multiplexor requires an SP 200, SP 100, or SP 50 Robotic Prescription Dispensing System

d. Holding Container Capacity:

Effective Date: 02/01/2022 Page 9 of 13

i. Standard RCM: 42 drams

ii. Extended RCM: 66 drams

e. Standard Number of RCMs Supported per Robot:

i. SP 200: 14

f. Site Specific:

i. Environmental:

1. Operating: 41°F to 86°F (5°C to 30°C)

2. Storage: 5°F to 104°F (-15°C to 40°C)

3. Relative Humidity: 30–90%

4. Altitude: Up to 9,843 feet (3,000m)

5. Dissipated Heat: 82 BTU/HR max/RCM Cell

Line 0021 || M7280O || Total Quantity: 1

Basis of Design is SP Central Communications Module.

• SP Central Communications Module (per pharmacy) for VEText

Line 0022 || M7280P || Total Quantity: 5 Room: 1100 Basis of Design is Standard Interface.

• Standard Interface - (1st Eyecon, UPS, Endicia, RxPaperwork Workflow, VEText)

Line 0023 || M7280Q || Total Quantity: 1 Room: 1100 Basis of Design is Eyecon Interface Controller.

• Eyecon Interface Controller (for 2nd EyeCon)

Line 0024 || M7280R || Total Quantity: 3 Room: 1100 Basis of Design is Full Disk Encryption (per server computer/HCI VM).

• Full Disk Encryption (per server computer/HCI VM)

Line 0025 || M7280S || Total Quantity: 2 Room: 1100 Basis of Design is Customer Hard Drive Retention HCI 1000/Workflow Platform Server.

• Security Entitlement: Customer Hard Drive Retention HCI 1000/Workflow Platform Server (per server)

Line 0026 || M7280T || Total Quantity: 1

Basis of Design is Customer Hard Drive Retention Robotic Systems.

• Security Entitlement: Customer Hard Drive Retention Robotic System (per robot)

Line 0027|| M7280U || Total Quantity: 1 Room: 1100 Basis of Design is Endpoint Security Management (per pharmacy).

• Endpoint Security Management (per pharmacy)

Effective Date: 02/01/2022 Page 10 of 13

Line 0028 || M7280V || Total Quantity: 21 Room: 1100 Basis of Design is Endpoint Security (per server/client computer).

• Endpoint Security (per server/HCI VM/client computer)

The total estimate value of this requirement is:

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for awarding sole source to Service Disabled Veteran Owned Small Business over the simplified acquisition threshold but less than $5,000,000.00 is 38 U.S.C. § 8127(c). The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement

(X) Authorized or Required by Statute (38 U.S.C. 8127(c)) ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The James A. Haley Veterans Hospital and clinics (JAHVH) consists of three outpatient pharmacies located in Tampa, New Port Richey and South Hillsborough that currently use the ScriptPro system in their workflow. This system is the basis of design for the Lakeland CBOC Pharmacy. Request is to outfit the fourth CBOC in the JAHVH network at the Lakeland Outpatient Pharmacy Department as part of the Lakeland CBOC Consolidation Project. Due to the proprietary and highly specialized nature of the system, only the original equipment manufacturer, ScriptPro USA Inc., or their authorized distributor Veterans Healthcare Supply Solutions (VHSS) is capable of supplying the items requested for this procurement. ScriptPro systems are VA Technical Reference Model (TRM) approved as well, which is a requirement for an system that touches the VA Network. There is a current Enterprise Risk Analysis (ERA) completed for the system as well. Additionally, this procurement also requires a Memorandum of Understanding and Interconnection Security Agreement, and Business Associate Agreement due to access to VA sensitive information and VA systems, which has already been approved and is in the eCMS Briefcase as P10. The required software is unique to the facilities existing workstations and software. The LAKELAND CBOC Consolidation requires procurement of additional equipment to support the new clinic and expanded services with an outpatient pharamcy.

This equipment must be consistent with current ScriptPro Systems in JAHVH system for standardization of process and to eliminate the need for excessive training of shared staff and ensure consistent care of Veterans across the JAHVH system. The equipment must include barcode technology to improve safety of dispensing and filling of prescriptions. The equipment must include robotic dispensing to improve efficiency. The DNS of the main facility outpatient Site Parameters (Tampa) need to be standardized and a variation in practice could lead to duplication of cost, errors and hinder patient care, all of which are considered unacceptable risk. The JAHVH has pharmacy

Effective Date: 02/01/2022 Page 11 of 13 technicians and pharmacists that rotate amongst the sites, therefore a vartiation in practice will hinder uniform accuracy controls, training and documentation. Additionally, the equipment must integrate with ScriptPro inventory management system to allow for staff to purchase and manage medications to minimizing shrinkage and spoilage rates. ScriptPro was awarded a national contract in 2020 to provide its ScriptPro Inventory Management (SIM) system to all VAMC customers which utilized ScriptPro software. JAHVH outpatient pharmacies have dedicated substantial time to utilization of this software. Additional time will be needed to replace, rebuild and restock medications, including time, effort and cost to train all staff on how to use the new equipment and to train pharmacy and Biomed personnel on maintenance and repair new equipment and the risk of patient safety due to equipment changes without replacing all in network systems to support standardization, is considered unacceptable.

The product manufacturer ScriptPro USA, INC. holds proprietary rights over the Script Pro software and hardware. This software and hardware is critical to ensure continued compatibility with the existing interface between the Inventory Management and Pharmacy Dispensing units and the Veterans Health Information Systems and Technology Architecture (VistA) in which medication prescriptions are submitted and directly transferred to the units for dispensing. The interface is proprietary to their equipment. A change to another contractor would cause the government to incur additional time and expense and likely require a pharmacy system shut down. Awarding the proposed contract to any other source would require replacing all the currently installed robotic pharmaceutical dispensing equipment and result in unacceptable delays, as well as substantial additional costs to the Government.

This system will allow the pharmacy team to have continuity of care for the patient community while not requiring additional cost and training for the pharmacy team staff. This is the only system with the setup and configuration in the market that meets the government’s needs.

The highly specialized ScriptPro system is the only product that meets the needs of James A. Haley and supports standardization across its network of CBOCs. Standardization promotes increased efficiency and reduces risk in user error which could directly result in patient injury which is determined an unacceptable risk at this time. Personnel time is also saved for pharmacists and technicians as pursuing a different approach would require time for retraining all involved personnel on a new system. Time savings also include the downtime associated with complete system replacements thereby creating additional adverse impacts to supporting patient needs at each of those locations. An approach with different systems that is not standardized for our network creates additional risk to patients as all personnel that rotate amongst the sites will be subject to variations in practices creating unacceptable risks to pharmacy personnel responsible for the accuracy in dispensing medications and the Veteran patients receiving prescriptions again become at risk to injury as a direct result of those variations in practice within our network. This standardization is determined the best risk avoidance in support of safe, efficient, and effective Veteran care by controlling those unacceptable risks mentioned.

Pursuing any other approach would require the same standardization intent and the complete replacement of all similar systems already in place at James A. Haley and supporting CBOCs which we estimate a rough order magnitude of costs savings in excess of to the Government.

The rough order magnitude estimate is created by estimating the 2022 New Port Richey Contract on 36F79719D0135 Delivery order number 36C24822N0923 in the amount of and multiplying by 3 other outpatient pharmacies currently using variations of the same systems (Tampa, New Port Richey, and South Hillsborough).

Effective Date: 02/01/2022 Page 12 of 13

As evidenced herein, only one source is capable of providing the supplies or services required because the supplies or services are unique or highly specialized; ScriptPro Pharmacy Medication Dispensing System and Robot. Sufficiently clear and convincing evidence shows Veterans Healthcare Supply is indeed the sole SDVOSB Distributor for ScriptPro. A copy of the letter from ScriptPro designating Veterans Healthcare Supply is included in the contract file.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: The Government has determined that the sole source to the SDVOSB distributor is in the best interest of the James A. Haley Veterans’ Hospital and the Government. The requested product features highly specialized unique characteristics as outlined above.

A notice of intent to sole source will be publicized in accordance with FAR subpart 5.2 along with a redacted and unsigned copy of this justification. The signed copy is on file.

It is determined to be in the best interest of the Government to procure this requirement via SDVOSB sole source in accordance with the cited statutory authority.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated cost is determined to be fair and reasonable through comparison with other market research price estimations.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: Market research was conducted by reviewing similar order and using: sam.gov and searching contract opportunities for similar requirements, fpds.gov and searching similar requirements.

The ScriptPro system has highly specialized unique features as highlighted above that are paramount to veteran support within the JAHVH network and CBOCs. Market research validates that there is one (1) single source SDVOSB authorized distributor of the required equipment. In addition to the information provided elsewhere in this document, market research was conducted by researching the proposed acquisition using the NAICS code and by searching SBA DSBS, SBA VetCert, FPDS, GSA, the VA Supply Chain Management Catalog, and contractdirectory.gov.

There is absolute confidence that no other qualified sources capable of provided the required Brand Name Only equipment as evidenced by the sole source letter provided by the OEM, ScriptPro. It is determined that a sole source award to the Service Disabled Veteran Owned Small Business is in the best interest of the Government (reference statutory authority in paragraph 4 above).

These highly technical computerized and robotic information technology systems are considered exempt from BAA. Reference FAR 25.103(e) Information technology that is a commercial product.

Market research of similar acquisition history provides additional support to sole source the necessary ScriptPro equipment as part of the James A. Haley Veterans Hospital network including its CBOCs. E.g. refence the sole source procurement to ScriptPro for similar equipment on GSA Contract 36F79719D0135 Delivery order number 36C24822N0923 in the amount of .

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: There are none. All facts as currently known are listed herein, including but not limited to the statutory authority to

Effective Date: 02/01/2022 Page 13 of 13 conduct sole source acquisitions to Service Disabled Veteran Owned Small Business referenced in paragraph 4 above.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: No other sources are authorized distributor of the required product as sufficiently evidenced herein.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: No additional future requirements are planned at this time. Any possibility of future competition will depend on industry and market availability. No additional action is considered necessary by the agency.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs in the current fiscal year and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date

Pharmacy Supervisor James A. Haley VAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer

NCO-8

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Branch Chief

NCO 8