P03 - 36C261-26-AP-1673 Diagnostic Radiation JOFOC DT.pdf

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 4 Revision: 05 Effective Date: 12/15/2025

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID: 36C261-26-AP-1673

1. Contracting Activity: Department of Veterans Affairs, Veteran Integrated Support Network (VISN)

21, Network Contracting Office 21 (NCO 21), VA Southern Nevada Health Care System (VASNHCS)

PR#: 593-26-4-083-0013

2. Nature and/or Description of the Action Being Approved:

This procurement is for a Firm Fixed Price contract in accordance with VAAR 819.7008(Deviation) Sole Source awards to certified service-disabled veteran-owned small businesses, where acquisitions conducted are exempt from the requirements of FAR Part 6, but still requires a justification using the format of FAR 6.104-1.

VASNHCS proposes to enter a new contract on the basis of other than Full and Open Competition with LBT Diagnostic Radiation Physics Consulting. The address for the vendor is 2608 Morning Cloud Lane, Las Vegas, NV 89142. This procurement is to provide diagnostic radiation physics consulting to the radiology department for VASNHCS.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This contract is needed to provide diagnostic radiation physics consulting services to support the

Imaging Service at the VA Southern Nevada Healthcare System (VASNHS). These services are required to ensure continuity of radiation safety operations, compliance with Food and Drug

Administration (FDA) regulations and VHA National Health Physics Program (NHPP) standards, and proper oversight of radiologic equipment and practices.

VASNHS requires weekly on-site support to maintain a compliant and fully functional radiation safety program. Services include performing radiation safety evaluations, testing equipment across all imaging modalities, and maintaining documentation required for state and federal licensing. The contractor must also provide technical expertise in support of Radiation Safety Officer (RSO) functions, including review of radiation exposure records, maintenance of radioactive materials licenses, and support during NHPP or NRC inspections.

Services include conducting acceptance testing of new or relocated equipment, annual performance surveys, and routine radiologic health program audits. Testing must be performed in accordance with

NCRP, ACR, FDA, and other applicable regulatory standards. The contractor shall provide specialized support to Nuclear Medicine, including management of dose calibrator linearity and accuracy checks, quarterly audits of radioactive material use, and semiannual sealed-source leak testing. The contractor shall also support quality assurance programs by evaluating survey meters, dose calibrators, fluoroscopic units, CT systems, MRI systems, mammography equipment, and dental

X-ray systems.

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The contractor must be able to respond to emergent radiation situations within 2 hours, provide oversight of the routine dosimetry program, support contamination surveys, provide monthly radiation safety training, and maintain radiation safety documentation for up to 5 years. Formal written reports of inspections, audits, or consultations must be provided electronically within 48 hours of each site visit.

Experience Requirements:

Personnel assigned to perform these services must be certified by the American Board of Health

Physics (ABHP). Qualifications of assigned personnel will be subject to review and approval by

VASNHS.

Base Period: 09/01/2026 – 08/31/2027

Option Period 1: 09/01/2027 – 08/31/2028

Option Period 2: 09/01/2028 – 08/31/2029

Option Period 3: 09/01/2029 – 08/31/2030

Option Period 4: 09/01/2030 – 08/31/2031

The estimated value of the proposed action is $433,800.00, as follows:

Base Year: $85,200.00

Option Year 1: $85,200.00

Option Year 2: $87,000.00

Option Year 3: $87,600.00

Option Year 4 $88,800.00

The solicitation will include FAR clause 52.217-- 8, Option to Extend Services, and, if exercised, the option will not exceed six (6) months.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127(c), as implemented by RFO 6.103-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR

819.7009 (DEVIATION)- up to $5,000,000. Check the specific VAAR clause used below:

(X) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business; or ( ) 819.7009 Sole source awards to a certified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Procedures authorized in VAAR 819.7008 (DEVIATION) DEVIATION) allows sole source awards to a SDVOSB based on 38 U.S.C. 8127(c) and the SDVOSB concern has been determined to be a responsible source with respect to performance and meets eligibility requirements in 819.7003 (DEVIATION). Additionally, LTD is currently providing services for the above listed services for the requested service. By awarding on a sole source basis to LBT, they can continue to provide diagnostic radiation physics consulting services. This will ensure continuity of service and compliance with the FDA and NHPP standards.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by RFO 6.301 and, if not, which exemption under RFO 5.101(b)(1) applies:

https://www.va.gov/oal/library/vaar/vaar819.asp#8197008 https://www.va.gov/oal/library/vaar/vaar819.asp#8197009 https://www.va.gov/oal/library/vaar/vaar819.asp#8197009 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-6#FAR_6_301 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-5#FAR_5_101

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A notice of intent (NOI); 36C26126Q0278 was issued on March 6, 2026 through March 20, 2026 stating an intent to sole source to LBT Diagnostic Radiation Physics Consulting, LTD. There was two

(2) responses to the NOI. Contractor, Quality Assurance Services, Inc., stating they are providing the same services for VA Greater Los Angeles Health Care System. Contractor, Tech 62 also stated that they also can perform the services and they are performing the services for radiation physics services across the nation.

Due to the critical need for contractors having to respond to emergencies within two (2) hours and to ensure compliance with the FDA and NHPP, this requirement will be awarded on a sole source basis to LBT for a period of five (5) years consisting of a base plus four (4) option years. This will ensure continuity of service and continued radiation physics services.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The Contracting Officer will review and determine if the anticipated price is considered fair and reasonable. FAR Part 12 Open Market Decision Documentation Form shall detail how the Government will determine that the anticipated cost is fair and reasonable. The basis of price reasonableness will be determined based on comparison with similar items in the related industry.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

Market research was conducted pursuant to FAR Part 10, VAAR Part 810 and VHAPG Part 810.001.

The Small Business Administration’s (SBA) Small Business search was queried using North American Industry Classification System 541690 (Other Scientific and Technical Consulting Services and keywords Diagnostic Radiation. This resulted in two (2) SDVOSB firms. However, due to the need for the services, this requirement will be awarded on a sole source basis to LBT for a period of five (5) years. This will ensure continuity of service compliance with FDA and NHPP regulations and be able to respond to emergencies within the required two (2) hours. At the end of the contract period a competitive acquisition will be solicitated. A search for LBT conducted on the System for Award Management shows this firm has an active SAM registration and no exclusions. LBT has met the eligibility criteria outlined in VAAR 819.7003(DEVIATION), they are certified in SBA’s Small Business Search at https://search.certifications.sba.gov/, and the action is below the $5M threshold.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

There are no other supporting facts.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

LBT Diagnostic Radiation Physics Consulting (SDVOSB) Quality Assurance Services, Inc., (VOSB) Tech 62 (SDVOSB)

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

To foster competition for future acquisition of this service, a competitive acquisition will be solicitated at the end of the contract’s period of performance.

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12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Vincent Lopez Program Specialist

VASNHCS

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Cynthia Diezel Contracting Officer Network Contracting Office (NCO) 21

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $900K): I certify the justification meets requirements for other than full and open competition.

Demarcus Thompson Acting Branch Chief, Services 3 Network Contracting Office 21 https://dvagov.sharepoint.com/sites/vhapromanual/SitePages/VHAPM-Part-806.3.aspx