P03 - 36C261-24-AP-1740 Dental Chairs.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 2

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106‐1 For

Over Micro‐Purchase Threshold but Not Exceeding the SAT ($250K)

JOFOC Tracker #: FY24 ‐ NCO 21 ‐ 1163

Acquisition Plan Action ID: 36C261‐24‐AP‐1740

1. Contracting Activity: Department of Veterans Affairs, Veterans Integrated Services Network (VISN)

21, VA Sierra Nevada Health Care System Dental Clinic

2237: 654‐24‐2‐055‐0065

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This is a new requirement to purchase of three (3) dental chairs to replace chairs that have reached their lifecycle. Contractor will also provide removal, disposal and installation services.

Estimated dollar amount: $45,245.17

Estimated Delivery Date: 90 days After Receipt of Order (ARO)

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

In accordance with FAR Part 6.302‐1 Only one responsible source and no other supplies or services will satisfy agency requirements

Product manufacturer is Midmark for the equipment requested. Need to have this brand and style of dental chair in order to have all operatories uniform with same chair and light. The Elevance Dental Chair comes standard with foot pedal, programmable chair controls and a hydraulic drive system for smooth, quiet, precise operation. Midmark chair is the only chair that was researched to have an extended 5 year warranty included for both stand up and sit down dentistry and able to hold up to 450lb patient. All other operating room have this brand and style of chair and light system. Need to have same manufacturer lights as they are a complete set.

LED lights are essential to the practice of dentistry, allowing the practitioner to see inside the oral cavity, improving patient safety and dental outcome.

Dentistry cannot be safely practiced without the use to additional light sources. This light is specific to the Midmark chair in request, no other brand of light system will attach or fit.

4. Description of market research conducted and results or statement why it was not conducted:

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 2 of 2

This is a brand name procurement for the MidMark Elevance chairs and light system.

An RFI, 36C26124Q0420 was completed for the period of February 27, 2024 through March 6, 2024.

It was posted on GSA EBuy and Contract Opportunities. One response was received from Contract Opportunities from an SDVOSB. The SDVOSB is an authorized dealer of the MidMark Elevance dental chairs and light system. The SDVOSB also stated that they could perform the install and removal.

MidMark local representative provided four (4) additional contractors that are authorized dealers for the product. All contractors are large businesses and are registered in SAM.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106‐1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Cynthia Diezel Contract Specialist Date