P03 36C260-24-AP-2821 SIGNED1_Redacted.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 02/01/2022 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C260-24-AP-2821

1. Contracting Activity: Department of Veterans Affairs, RPO West, VISN 20, on behalf of Boise VA Medical Center. 2237 #: 531-25-1-930-0001

2. Nature and/or Description of the Action Being Processed: New contract for full-service maintenance, base plus 4 option year contract for Steris Equipment. This includes Labor, Travel, Parts, Repair Costs, an Preventative Maintenances and Software support for 22 items to be inspected.

Base Year Steris Sterilizer PM Service 52.217-9 | OY 1 Steris Sterilizer PM Service 52.217-9 | OY 2 Steris Sterilizer PM Service 52.217-9 | OY 3 Steris Sterilizer PM Service 52.217-9 | OY 4 Steris Sterilizer PM Service

Total

3. Description of Supplies/Services Required to Meet the Agency’s Needs:Full service on Steris Equipment for Preventative Maintenance, Software support and repair costs for all Steris Equipment at the Boise VA Medical Center. Contractor is to provide on-site preventative maintenance and repair services on the same day as required, included but not limited to all labor, certified service technicians, travel, living expenses, maintenance materials an service, and tools, parts necessary to perform the required service in accordance with the manufacturer’s service manual. Due to this requirement having maintenance and repair services, this requirement will include VAAR clause 852.212-71 Gray Market and Counterfeit Items (FEB 2023).

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( X ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): There is only one responsible source for this service, the large business manufacturer, Steris Corporation. Steris provides proprietary software updates and Steris technicians/field service engineers are the only personnel authorized to work on Steris Equipment to maintain warranty. All repairs pass an FSA-regulated, Steris-Certified quality assurance test and OEM specifications are guaranteed. Any parts used by a third-party repair vendor are either non-factory authorized or scavenged from used Steris

Effective Date: 02/01/2022 Page 2 of 3 components and if installed would invalidate any warranty. It is in the Governments best interest to acquire this service through the manufacturer.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Due to the unique nature of the service and the proprietary nature of the technology, no other sources were solicited.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: IAW FAR 13.106-3(2)(ii), the pricing provided by Steris is considered reasonable when compared to prices found reasonable on previous purchases, see below:

Contract # Contractor Name

Date Awarded $ Amount Awarded

36C26022P0321 Steris 2/01/22 $114,295.52 Base + 4OY 36C26024P0495 Steris 5/28/24 $391,770.41 Base + 4OY 36C26020P0786 Steris 7/01/20 $130,113.27 1 Year

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Limited additional market research was conducted as Steris Corporation is the only source able to meet the Governments’s requirement. Steris was contacted to determine if there were any SDVOSB/VOSBs or other small business providers for this service and was informed there are none.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: There are no other facts necessary to support this justification.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Large business manufacturer Steris Corporation.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: In situations involving complex medical equipment, it is difficult to remove barriers to competition.

However, if the VISN or facility determines that a new system is required, then the market will be surveyed to determine if there are any other sourcs who could fulfill the requirement.

12. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Charles Hartwick Contracting Officer Network Contracting Office 20 (NCO 20)

RPO West JOFOC Tracking#: FY25 -NCO 20 - 15

CHARLES

HARTWICK

Digitally signed by

CHARLES HARTWICK

Date: 2024.08.06 12:52:39 -07'00'

Effective Date: 02/01/2022 Page 3 of 3

Krystal Weeks Branch Chief, Medical Equipment Network Contracting Office 20 (NCO 20)

BRIAN COREY Digitally signed by BRIAN COREY Date: 2024.08.07 14:16:30 -06'00'