P03 36C260-23-AP-2815 Redacted Pricing_Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 2

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C260-23-AP-2815

1. Contracting Activity: Department of Veterans Affairs, Veterans Health Administration, Regional Procurement Office West, Network Contracting Office 20 in support of VISN 20, 668 Spokane VA Medical Center. 2237: 668-23-5059-0646

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: This requirement is a repair service contract for the replacement and installation of the ETS-Lindgren MRI door that is outdated and no longer supported. The total estimated value of the proposed action is

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The sole source is requested as this ETS-Lindgren “Zone 4” MRI door is highly specialized requiring special tool and OEM equipment to repair. Additionally, only OEM service technicians are authorized to repair this equipment. If this equipment is not fully operational, a patient could miss timely diagnostics due to the scanner on the MRI not being able to operate without this special door being fully operational. If this door is installed incorrectly, it could cause artifact and require on-site service from GE to re shim the magnet at significant cost to the government. If this door fails, patient care will have to be cancelled. Only One Responsible Source ETS-Lindgren the OEM is authorized to repair this equipment without voiding the current warranty for the MRI room. No other Supplies or services will Satisfy the maintenance requirements of this equipment. The required services include calibration and safety requirements which can only be provided by the OEM. This door is a part of an FDA 501K certified medical device. ETS-LINDGREN is the manufacturer of this specialized RF shielding MRI door and has proprietary tools and procedures not available to third party service organizations.

This medical equipment is serviced directly by the OEM due to technical expertise required and without voiding warranty if not serviced by OEM.

4. Description of market research conducted and results or statement why it was not conducted: Due to the proprietary nature of this type of medical equipment limited market research was conducted. Market Research was based on analysis, demonstrations, and review of technical documents. Mandatory sources of supplies and service returned no results. A search of the VIP database using NAICS code 332321 resulted in 37 veteran owned small-businesses. The ETS-Lingren MRI door is no longer operational and up to the specifications required. ETS-Lindgren is the sole service provider and supplier, and there are no authorized SB repairers of this equipment. A sources sought notice was publically posted to Sam.gov on 05/26/2023 with a deadline of responses by 06/05/2023. The sources sought returned no results. Delay in action to replace this specialized