P03_36C25525P0273_1 JA NOTICE.pdf

Justification and Approval Notice

*= Required Field Justification and Approval Notice

SUBJECT* Security System Upgrade | Marion VAMC | One-Time Buy

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* N/A

DELIVERY/TASK ORDER NUMBER 36C25525P0273

BASE NOTICE TYPE

ARCHIVE 5 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* 6760

NAICS CODE* 561621

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

POINT OF CONTACT*

Aubrey Visocsky | Contract Specialist Aubrey.Visocsky@va.gov

AWARD INFORMATION

STATUTORY AUTHORITY* FAR 13.5 - Simplified Procedures for One Source

AWARD NUMBER* 36C25525P0273

MODIFICATION NUMBER N/A

AWARD AMOUNT* $179,293.00

LINE ITEM NUMBER 1

AWARD DATE (MM-DD-YYYY)* 05-30-2025

AWARDEE NAME*

CONTRACTOR’S UEI

SIEMENS INDUSTRY INC

JZXZSN3BBL98

AWARDEE ADDRESS LINE 1* 1000 E DEERFIELD PKWY

AWARDEE CITY BUFFALO GROVE

AWARDEE STATE IL

AWARDEE ZIP CODE 60089

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/ URL DESCRIPTION Contract Specialist AGENCY CONTACT’S EMAIL ADDRESS Aubrey.Visocsky@va.gov EMAIL DESCRIPTION Aubrey.Visocsky@va.gov

DESCRIPTION

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1

For Over Micro-Purchase Threshold but Not Exceeding the SAT {$250K)

Acquisition Plan Action ID: 36C255-25-AP-1391

1. Contracting Activity: Department of Veterans Affairs, NCO 15, Marion VA Health Care System

2237#: 657-25-3-2828-0046

Proposed Contractor:

Siemens Technology, Inc 11612 Lilburn Park Road St. Louis MO, 63146 Craig Edmister / craiq.edmister@siemens.com Phone: {314} 280-6175

2. Brief Description of Supplies/Services required and the intended use/Estimated Amount: NCO 15 intends to place a sole source purchase order with Siemens Industry Inc. for a firm-fixed price {FFP) purchase order for security inthe Warehouse, Mai/room, and Pharmacy Cache by upgrading and expanding their surveillance and detection systems. This is an upgrade of equipment intended to mirror current equipment used with the Physical Access Control System {PACS} at Marion VAHCS to maintain uniformity The estimated of the proposed action is $180,417.00 for a one-time purchase (includes installation).

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Siemens Industry Inc. is currently under contract with the Marion VA Medical Center in Marion, Illinois as the Systems Administrator for the Access Control and Video Systems, OR Security Cameras, and Honor Annex. This requirement includes an upgrade to the security cameras that were engineered specifically for the Medical Center and installed by Siemens Industry Inc. several years ago with new high-resolution cameras and adding additional cameras within the interior and exterior of the building. This system ensures continuous surveillance and improved monitoring capabilities to enhance patient safety and security. All hardware components will be connected to the security software currently used. Siemens is the sole proprietor and distributor of these platforms used in the system. Siemens is the only company that will be able to access and program the cameras and software. It is imperative that only factory trained specialist program and alter these systems. Failure to do so can put the system in risk of catastrophic failure. Siemens extended warranties and existing maintenance agreement would be voided byhaving another outside contractor preform work on these systems.

4. Description ofmarketresearch conducted and results or statement why it was not conducted: A

Search in Vet Cert using NA/CS561621resulted in1,294possible vendors. There is NO way to narrow down the search. A search in contract directory using keyword(s): siemens security system; vehicle types:

GWAC, FSS,and JDC; Contracting Agency Name:VeteransAffairs, Department ot IT Service Providers:

GSA; and Type of Contract Pricing: Fixed Price resulted in zero (0) possible vendors.A search in FPDS using keyword(s) Siemen Industry Security System,Department: Department of Veterans Affairs,NA/CS:

561621,Award Completion Date: 3/11/2023 - 3/11/2025, and Contracting Office Name: 255-Network Contracting Office15 {36C255} resulted in 14 award actions. These actions were all through Siemens business names. A search in GSA elibrary using keyword(s) Siemen Security System, Category 334290- Security and Detection Systems includes a vendor list of 190 possible vendors. A search is SBA DSBS using keyword(s) siemens security system, business size:

Veteran owned, and NAICS code 561621 resulted in zero {0} possible vendors.

I sent an inquiry to Craig Edmister, aSiemens Industry, Inc. representative, March 11, 2025 stating "Can you please provide me with a signed proprietary letter for Quote 8907633? I also need to know if the pricing has changed for Quote 8907633 as the quote is dated July 8, 2024. Can the items shown on this quote be purchased through an order against GSA contract GS-S-07F-217CA? I have attached the quote to the quote referenced above. Please get back to me as soon as possible." to see if all items necessary for this job are offered on the Siemens Industry, Inc. GSA contract. Mr.

Edmister sent me the updated quote on March14, 2025 stating, "Here is the quote in GSA format.", the pricing was lower than the original quote. I asked Mr. Edmister March 25, 2025 "Is this, the quote in GSA format, the quoted amount you want me to use? If not, the previous quote is outdated." Mr.

Edmister responded "The GSA quote is fine. It makes adjustments that I was notaware of, so we're good with that one." on March 25, 2025.

According to the Proprietary Letter dated 3/11/2025 from Craig Edmister, Siemens employee, SiPass and SiVeillence are proprietary platforms for the PACS and SSTV installed at Marion VA.

Siemens is the sole proprietor and distributor of theseplatforms. These twoplatforms are networked together in a integrated system. Siemens is the only company that will be able to access and program these systems. Because of the complexity of this system, Siemens needs to provide the installation to insure uptime and operation of the system. Additionally, to maintain security network of the access control when power is lost, the system needs to have a backup of previous software state and communication confirmation, after work iscompleted. It is imperative that onlyfactory trained specialist program and alter these systems. Failure to do so can put the system in risk of catastrophic failure.

Upgrade and addition to current Security System for this requirement will tie into the current system being used at the Marion VAMC. The current system is a Siemens system that uses exclusive licensing agreements which are proprietary to Siemens Industry Inc. "Siemens" and cannot be manipulated or altered by third parties without voiding the warranty the currently installed system it will tie into. Therefore, this requirement cannot be purchased through an open market solicitation and must be sole sourced to Siemens Industry Inc. "Siemens" (Large Business).

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1{b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

AUBREYVISOCSKY

Aubrey Visocsky ContractingOfficer

Digitally signed by AUBREY VISOCSKY Date:2025.03.2513:35:44-05'00'