P03 36C242-27-AP-0148 Final.pdf

Request for Sole Source Format >SAT GSAM 538.7104-3(b) Sole Source Justifications - Federal Supply Schedule Ordering

Procedures

Acquisition Plan Action ID: 36C242-27-AP-0148 Page 1 of 5

SOLE SOURCE JUSTIFICATION

GSAM 538.7104-3(b)

Acquisition Plan Action ID: 36C242-27-AP-0148

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 2, located at 3495 Bailey Avenue Buffalo, NY 14215, in support of the following VISN 2 VA Health Care System facilities:

Facility 2237 Business Address City State Zip Albany Stratton VA Medical Center 528-27-1-8803-0003 113 Holland Ave Albany NY 12208 Batavia / Buffalo VA Medical Center 528-27-1-4803-0002 222 Richmond Avenue Batavia NY 14020 Bath VA Medical Center Finger Lakes Healthcare

528-27-1-6803-0006 76 Veterans Avenue

Bath

NY

14810

Buffalo/ Batavia VA Medical Center 528-27-1-4803-0002 3495 Bailey Avenue Buffalo NY 14215 Canandaigua VA Medical Center Finger Lakes Healthcare

528-27-1-6803-0006 400 Fort Hill Avenue Canandaigua NY 14424

Castle Point VA Medical Center Hudson Valley Healthcare

620-27-1-131-0005 41 Castle Point Rd

Wappingers Falls

NY

12590

Montrose VA Medical Center Hudson Valley Health Care 620-27-1-131-0005 2094 Albany Post Rd Montrose NY 10548 Rochester Outpatient Clinic Finger Lakes Healthcare

528-27-1-6803-0006 260 Calkins Road Rochester NY 14623

Syracuse VA Medical Center 528-27-1-7823-0007 800 Irving Ave Syracuse NY 13210

*Note some 2237’s cover more than one facility.

2. Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501). The purpose of this requirement is to establish a service maintenance agreement for the ScriptPro Space Combo Robotic Prescription Dispensing System and its associated accessories.

Order against: FSS Contract Number: 36F79719D0135

Name of Proposed Contractor: ScriptPro USA, Inc

Street Address: 5828 Reeds Road

City, State, Zip: Mission, KS 66202-2740

Phone: 913-403-7690

3. Description of Supplies or Services:

Acquisition Plan Action ID: 36C242-27-AP-0148 Page 2 of 5

The estimated value of the proposed action is $ 1,486,679.80. The period of performance is from 10/01/2026 through 09/30/2027, with two subsequent 1-year options. The ultimate completion date is 9/30/2029. Pricing is as follows:

Base Year: $483,228.52 Option Year 1: $501,725.64 Option Year 2: $501,725.64

This action is required for on-going maintenance, technical support, and software update services on the ScriptPro Robotic Pharmacy Automation System located at VISN 2 facilities listed herein. The current contract: 36C242F0018. ScriptPro equipment is used to automate the filling of prescriptions and to serve as a workflow management tool with the Pharmacy Department to provide accurate, verified, and efficient drug dispense by use of state-of-the-art robotic technology. The ScriptPro system is integrated with current pharmacy systems and utilizes barcode scanning controls to ensure prescription accuracy. This advanced workflow technology directs the dispensing process from point of entry to patient delivery.

Proper maintenance and upkeep are critical to maintain safe patient care.

4. Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

GSAM 538.7104-3(b)(1)(i): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

GSAM 538.7104-3(b)(1)(ii): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

GSAM 538.7104-3(b)(1)(iii): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

GSAM 538.7104-3(b)(1)(iv): It is necessary to place the order with a particular FSS contractor to satisfy a minimum guarantee established in the FSS BPA; or

GSAM 538.7104-3(b)(1)(v): A law expressly authorizes or requires that the purchase be made from a specified source.

GSAM 538.7104-4: Items peculiar to one manufacturer:

Acquisition Plan Action ID: 36C242-27-AP-0148 Page 3 of 5

5. Describe Why You Believe the Order Represents the Best Value consistent with GSAM 538.7102-2(4) to aid the contracting officer in making this best value determination:

The individual services for this requirement are priced on VA FSS Contract 36F79719D0135 and have been determined to be fair and reasonable at the time of award. This order is the best value for VISN 2 Pharmacies because it provides service to maintain their HTME equipment. The customer technical support plan includes software updates, hardware updates, routine inspections, and maintenance, 24 hour, 7 days a week helpline for software, hardware, and user questions. Onsite service technicians are dispatched within 24 hours if required with all costs included. Substantial administrative cost savings are also realized by establishing a contract which allows repair services as needs arise. This significantly reduces the time for both Contracting personnel and Biomed personnel in annual procurement costs.

6. Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted.

Market Research was conducted and encompassed all required sources of supplies and services to include GSA and the VA Federal Supply Schedule. A determination was made that no other manufacturer can meet all salient characteristics outlined in the requirement.

This requirement can only be provided by the manufacturer because of the proprietary information of the precision electronic equipment and the associated software. However, GSA Advantage/e-buy were used to determine if there were any other sources of providing ScriptPro maintenance services. It has been determined that ScriptPro USA, Inc., is the only company capable of providing these services on this specialized, proprietary equipment.

7. Any Other Facts Supporting the Justification:

ScriptPro has successfully provided these same services at the same locations since this equipment was installed.

8. A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made:

Overcoming barriers to competition for this service agreement is not feasible so long as the VA continues to utilize ScriptPro as a source of the equipment. As the system’s major parts near the end of their lifecycle, other sources will be researched that can possibly replace or compete with ScriptPro.

9. Requirements Certification: I certify that the requirement outlined in this justification is a

Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this sole source justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by GSAM 538.71 as directed by FAR 8.4.

Procedures

Acquisition Plan Action ID: 36C242-27-AP-0148 Page 4 of 5

Alexander Wisniewski Biomedical Engineer Buffalo VA Medical Center

VISN 2

10. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Kimberly Wiatrowski Contracting Officer Services Team 1 VHA RPO-E/Network Contracting Office (NCO) 2

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $900k): I certify the justification meets requirements for other than full and open competition.

Joseph Cellino Supervisory Contract Specialist Services Team 1 Branch Chief VHA RPO-E/Network Contracting Office (NCO) 2

ALEXANDER

WISNIEWSKI

Digitally signed by

ALEXANDER

WISNIEWSKI

Date: 2026.07.16 11:10:59 -04'00'

KIMBERLY

WIATROWSKI

Digitally signed by KIMBERLY

WIATROWSKI

Date: 2026.07.16 12:17:50 -04'00'

Procedures

Acquisition Plan Action ID: 36C242-27-AP-0148 Page 5 of 5

Schedule contractors to fewer than the number required by GSAM 538.71 ordering procedures as directed by FAR 8.4.

Brent Goe Acting Executive Director Head of Contracting Activity Regional Procurement Office – East

HIGHER LEVEL APPROVAL (Required for orders over $900,000)

c. VHA RPO HCA Review and Approval (over $900,000 to $90 million): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for restricting consideration of the Federal Supply