P03 - 13.5 Sole Source Justification_redacted.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Request for Sole Source Justification >SAT-$7.5M under FAR13.5

Effective Date: 11/15/24 Page 1 of 3

REVISION: 01

Acquisition ID#: 36C252-25-AP-2772

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C252-25-AP-2772 / 556-25-3-2993-0308

1. Contracting Activity: Department of Veterans Affairs, VISN 12, Captain James A. Lovell Federal

Health Care Center (FHCC) has submitted 556-25-3-2993-0308 for Progressa+ICU Beds to the Great Lakes Acquisition Center (NCO12).

2. Nature and/or Description of the Action Being Processed:

This justification and Approval is for the Hillrom Progressa+ ICU bed which will be competed unrestricted to any Authorized Distirbutor for the Hill-Rom Brand. This requirement will be a Firm Fixed Priced purchase order to the lowest price technically acceptable offeror. These beds will give the FHCC Hospital the equipment to take care of Veterans in the ICU Department.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The Captain James A. Lovell Federal Health Care Center is requesting purchase of 11 Progressa+ ICU Beds to replace their current hospital beds in the ICU department. The total estimated value of this acquisition is and delivery is requested by September 2025.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( X ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

This purchase of the replacement ICU beds for the Captain James A. Lovell Federal Health Care Center Intensive Care department will provide the staff with highly specialized equipment. Hill-Rom has patented technology for “Stayinplace Technology” and “In-bed pulmonary Therapay” which is specific to the Hill-Rom Brand. Additionally, this bed has the following features: FullChair position, Hands-free foot pedals, X-ray cassette sleeve and radiolucent deck, Advanced microclimate management use horizontal air flow that is not impeded by bed articulation, 3-mode Bed Exit Alarm, Effective Date: 11/15/24 Page 2 of 3

Acquisition ID#: 36C252-25-AP-2772

Dampened emergency CPR, Alternating low pressure (ALP) option provides pressure redistribution, and Bleach resistant top cover with RF welded seams, fluid resistant zippers and long zipper flap to help reduce contamination. The Progressa+ ICU Bed pressure redistribution system helps prevent skin injuries due to heat, moisture, pressure, and friction. It also features various adjustable settings that enable staff to safely move and reposition patients, which reduces patient and staff injuries, promotes pulmonary functioning, and mobility therapy. These beds also promote detailed and accurate communication of urgent needs through its Voalte Alert & Alarm Management system, helping staff to quickly address needs effectively and appropriately. These characteristics will give staff the best resources to assist with veterans in the ICU who are at risk of serious complications.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: The Contracting Officer has reached out to the Original Equipment Manufacturer (OEM) to identify all sources that are authorized to distribute the Progressa+ ICU Beds to the Department of Veterans Affairs. The OEM provided a list of all vendors that are Authorized Distributors.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The Contracting Officer anticipates the government will receive several competitive quotes from multiple authorized distributors including the OEM.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

The original equipment manufacturer (OEM) for this is Hill-Rom, Inc. (Baxter corporation) [KNLGMBCHK347] they are located Batesville, IN.. Hill-Rom, Inc is considered a large business per FedData Reps and Certs. An inquiry was completed to VetCert for NAICS Code 339113 resulted in 931 SDVOSB VOSB vendors but this doesn’t represent interested parties or authorized distributors. An inquiry to the OEM to identify SDVOSB/VOSB and other Small Businesses was completed to maximize competition. The OEM identified it has three distributors authorized to sell their product to the Department of Veteran Affairs: , A query was made on GSA Advantage for the Progressa+ICU Beds. This search resulted in zero results.

No SDVOSB or VOSB vendors manufacture this product. Hill-Rom, Inc is a Large Business manufacturer and it has been identified there are three Service-Disabled Veteran Owned Small Businesses that distribute this item. There is not a waiver for the NAICS Code 339113 “hospital beds.” There are Small Businesses that are authorized to sell this product, however this requirement is over SAT. Therefore, this will be an open market unrestricted solicitation. The Buy American Act has been reviewed and the Domestic Content Test is waived for Commercially available off-the-shelf Items (COTS) per FAR 25.100(a)(5). Hill-Rom, Inc Manufacturing location has been identified as Batesville, IN.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Firm 1:

Firm 2:

Firm 3:

Firm 4:

Effective Date: 11/15/24 Page 3 of 3

Acquisition ID#: 36C252-25-AP-2772

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

The Government will continue to conduct market research to ascertain if there are changes in the marketplace that would enable future actions to be competed.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Reji John Date Health Systems Specialist Captain James A. Lovell Federal Health Care Center

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name DATE Matthew Hohl Contracting Officer Great Lakes Acquisition Center/NCO 12/RPOC

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Name DATE Jim Hedman Branch Chief – Equipment

RPO-C/NCO12

REJI JOHN Digitally signed by REJI JOHN Date: 2025.07.08 12:48:32 -05'00'

MATTHEW HOHL Digitally signed by MATTHEW HOHL Date: 2025.07.08 13:00:51 -05'00'

JAMES HEDMAN Digitally signed by JAMES HEDMAN Date: 2025.07.28 08:29:50 -05'00'