P03 1097726 SOW_Attach 2_Furn_NRCS_HI_3May23_s.pdf

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STATEMENT OF WORK (SOW)

US DEPARTMENT OF AGRICULTURE (USDA)

Natural Resources Conservation Service (NRCS)

Executive Summary: This statement of work (SOW) supports the procurement of new office furniture for (city/state)

Scope of Work: The Contractor will provide all management, supervision, labor, equipment, tools, insurance, taxes, fees, permits and services/supplies outlined in this SOW.

Product/Specifications: All existing furniture will be removed by the Government prior to installation of the new furniture. The Contractor will deliver and install furniture as listed below.

General Material:

o Worksurfaces – Workstations: All worksurfaces, transaction counters shall be available in laminate.

o Adjustable worksurface shall be freestanding and include electrical adjustment.

o Adjustable worksurface shall include a cable management basket and mountable surge protector.

o Private Offices – Private offices and furniture storage components shall be available in laminate and wood veneer.

o All worksurfaces shall have PVC free edge banding with radius, waterfall or eased edge.

o All worksurface collaborative, café, occasional and training table bases shall include painted metal, silver polished or brushed aluminum.

o All hardware and furniture components within the workstations shall match.

o All conference tables and bases shall be available in laminate and wood veneer finishes, silver polished or brushed aluminum.

o All collaborative, training, café and occasional tables shall be available in laminate and wood veneer finishes.

o Storage – workstations: All bookcases, overhead storage, wardrobe/tower, storage combinations, and pedestals shall be available in powder coated metal and laminate.

o Storage – Private offices: All bookcases, overhead storage, wardrobe/tower, storage combinations, and pedestals shall be available in laminate and wood veneer.

o Storage – Open Areas: All lateral files, storage cabinets, shelving and bookcases shall be heavy duty steel construction with powder coated metal.

o Credenzas shall be laminate and wood veneer finishes.

o All furniture products shall be mid-grade fabric unless otherwise noted.

o Upholstery fabric shall be installed in the same direction with pattern on seat and back cushions aligned.

o All furniture locks on individual workstation and within a separate private office shall be keyed alike. All files, credenzas, modular casework and storage cabinets outside of each workstation and private office shall be keyed separately unless specified on the furniture plan. Two (2) keys shall be provided for each lock.

o Keying schedule shall be provided and shall include master keys to Government Technical Representative / client agency PM at time of acceptance. All locks shall include removable cores supporting the ability to remove or replace lock plugs as necessary in the field.

. NRCS Office is currently at which is where delivery is to be made.

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Colors and Finishes:

o The Contractor will provide color and finish options for all furniture.

o All options shall be provided to the Government Technical Representative (GTR) when requested.

Delivery and Installation Requirements:

o Requirement includes providing all design, delivery, and installation. The Contractor must coordinate with GTR prior to shipping or scheduling any installation.

o The Contractor will work with the GTR listed in the award to coordinate delivery and installation.

o All arrival times must also be coordinated with the on-site GTR.

o Installation, setup, clean up, and disposal are the responsibility of the Contractor. GTR will only be available to assist with questions.

o All work shall be performed during normal working hours, Monday through Friday

(except Federal Holidays) from 8:00 AM to 4:00 PM.

o Provide preliminary furniture layouts utilizing Government furnished drawings for the following: private offices, workstations, and conference rooms. The Contractor will also provide layout drawings of selected furniture items in office space setups to the GTR, FSA and SFMB Project Manager (PM) for approval before placing orders. The layout for each office, conference room and workstation will be reviewed before the final layout is approved.

o Provide a daily clean up and remove of debris left over from delivery/installation.

o Provide final report documenting that the order has been fully delivered, installed, and inspected and meets all purchase order requirements. This report must be submitted to the CS/CO and the GTR upon completion for final approval.

o Not begin any installation of furniture products without prior consent from the GTR listed in the resultant order.

o Prior to installation the local installer shall provide the option of a minimum of 30 days storage at no cost to Government.

USDA will immediately notify the Contractor of any issues that may affect delivery and installation and will adjust accordingly.

Recognized Federal Holidays:

New Year's Day, Martin Luther King Jr.'s Birthday, President's Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, Christmas Day

Packaging and Marking: All furniture shall be packed in a manner that prevents damage during shipping

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Inspection and acceptance:

o Inspection will be conducted by the GTR identified in the order and will be conducted upon completion of the installation.

o An Inspection Report (Punch List) developed by the Government designated POC will identify possible discrepancies with the delivered and installed product items as determined via a joint inspection with the Contractor and the designated Government personnel. This report will be signed by the Contractor and Government POC upon completion of the initial inspection.

o Any discrepancies that were identified during the joint inspection must be corrected and submitted to the Government point of contact within 30 days.

Furniture Requirements: The Contractor will provide quality products that are durable, easily maintained, and functional. The Contractor will provide options for selection of colors, textures, and materials for all furniture items. All desks and workstations must have the option for automatic movement-controlled sit/stand capabilities. Also, all furniture must have cable management systems (racetrack panels at the bottom of each cubicle).

Quality Control: The Contractor will establish and maintain a complete quality control plan (QCP) to ensure requirements meet applicable Inspection of Services Clause.

Deliverables: The Contractor will:

o Provide preliminary furniture layout drawing(s) o Provide an itemized list of prices per the solicitation.

o Provide/deliver (ship/mail) the base feeds no later than 21 days after contract award, to the furniture installation site, to the Government POC. The Government POC and the Lease Contracting Officer will coordinate the installations of the base feeds via the Lessor.

o Provide a report with established delivery dates after the furniture has been ordered.

o Begin delivery and installation of furniture within 150 days After Receipt of Order.

Special order items may take longer to be delivered and installed if first coordinated with the GTR.

o Report any furniture or installation deficiencies to the GTR.

o The Field Office POC creates and delivers the punch list to the vendor and SFMB

Project Manager within five (5) days after FF&E installation.

o The vendor orders all replacement punch list items within five (5) working days after receiving the punch list.

o The vendor corrects all deficiencies within 10 working days after ordering replacement punch list items.

Project Plans: The Contractor will use project plans as well as standard project management techniques to minimize project delays and ensure project delivery. The Contractor resources must be capable of handling multiple concurrent projects within a highly dynamic environment.

Kyle.Heid Highlight

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Delivery: The Contractor will coordinate with the COR to schedule delivery and installation dates at least 14 days prior to shipping. The delivery address supporting this location is as follows:

Government-Furnished Services: N/A

Safety and Security Requirements:

o The Contractor will adhere to all CDC local, state and federal guidelines/restrictions supporting COVID-19 requirements.

o All Contractor employees will follow all official visitor procedures and will be escorted while in USDA facilities. Building access will be limited to the work area.

o All Contractor personnel who require access to USDA facilities must have current federal or state issued identification to enter the facility.

o The Contractor will adhere to the Occupational Safety and Health Administration’s

(OSHA) guidelines and regulations as well as any state specific rules, guidelines and/or regulations.

o The Contractor will supply their own medical first aid kit, in case of minor accidents.

o The Contract staff will wear shirt apparel with company logo.

Signature of Person Completing Document

Date Completed

• Place of Delivery/Performance:

State Office:

Delivery POC:

Technical POC:

Address:

City/State:

Additional Notes:

If