P02 Special Notice NJ Agiliti Bed Rentals.docx

VHA Regional Procurement Office-East

NETWORK CONTRACTING OFFICE 2

Albany-Stratton/Bath/Bronx/Canandaigua/Northport/Syracuse Medical Centers Hudson Valley/New Jersey/New York Harbor Healthcare Systems WNY Upstate New York Healthcare System

Department of Veterans Affairs, Network Contracting Office 2, is issuing this Notice of Intent to Sole Source in order to identify any potential sources that have the resources and capabilities to provide a comprehensive vehicle for Stryker Beds Rental.

SERVICES REQUIRED

Contractor shall provide Stryker Beds Rental to the VA NJ Healthcare System East Orange Campus and Lyons Campus. The facilities currently has a need for the specific models detailed in the SOW section of this document. The requirement is to maintain use of these items to allow for continuity of care for existing patients.

INTERESTED & CAPABLE RESPONSES:

NCO 2 is seeking responses from businesses that are interested in this procurement and consider themselves to have the resources, rights, and capabilities necessary to provide these services. Please respond with your:

1. Business name, business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), person of contact (including telephone number & email address), GSA Contract number if applicable, and DUNS number.

2. Capability statement must provide detailed and specific information that would demonstrate a capability to perform the tasks or provide items as stated in the attached Statement of Work. Failure to tailor capability statement to this specific requirement may result in your company being determined non-responsive.

Responses must be submitted by 10 AM August 5, 2025. Responses to the information requested above may be submitted via email to Anthony.Murray2@va.gov This Special Notice of Intent to sole source is for planning purposes ONLY. The results of this notice will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice.

STATEMENT OF WORK

IDIQ - SPECIALIZED HOSPITAL BED RENTALS

Introduction/Background

The VA New Jersey Healthcare System is dedicated to providing quality health care to veterans using the abilities of all employees supported by our commitment to education and research.

Objectives The VA New Jersey Healthcare System is developing a firm fixed price solution and Indefinite Delivery/Indefinite Quantity (IDIQ) contract for the rental of specialized hospital bed and mattress. Part of VANJ primary goals are to achieve standardization, enhancement of patient safety, standardized/improvement safety protocols, enhanced patient data reports and record capabilities, reduction in labor, and overall improvement of patient care. In addition, these beds may replace existing beds that are at end of life, expand the capacity and capability of current clinical workflow, improve patient safety and handling, increase patient satisfaction, and provide consistent and reliable end user experience at the point of care.

The Contractor shall rent specialized hospital beds to VA NJ Healthcare System Facilities. The Contractor shall ensure that all equipment being provided are brand new or certified good working order. The equipment being supplied under this Contract are required to meet all Food and Drug Administration (FDA), Joint Commission, and other healthcare standard practice guidelines, regulations, and laws.

Scope

RENTAL EQUIPMENT: The following list of items may be rented during the term of the proposed contract. The estimated amount of rental days required for each type of equipment is also provided.

STRAP/HEA – Full Frame Trapeze – 210 Days MA39/HOD – Mighty Air Mattress 39in – 31 Days MA48/HOD – Mighty Air Mattress 48in – 210 Days PLAT35/NEW – Platinum 6000 Mattress 35in – 210 Days PLAT39/NEW – Platinum 6000 Mattress 39in – 210 Days PLAT42/NEW – Platinum 6000 Mattress 42in – 210 Days PLAT48/NEW – Platinum 6000 Mattress 48in – 210 Days IM35/NEW – Stryker IsoFlex IM35 Immersion Surface 35in – 210 Days IM39/NEW – Stryker IsoFlex IM39 Immersion Surface 39in – 210 Days IM42/NEW – Stryker IsoFlex IM42 Immersion Surface 42in – 210 Days IM48/NEW – Stryker IsoFlex IM48 Immersion Surface 48in – 210 Days PLU39/WFB – Pulsate 39in Low Air Loss Mattress – 210 Days SHUTTLE/WDT – Shuttle A-Series Advanced Bed – 31 Days IM48/WCG – Immerse Universal Mattress 48x82 – 31 Days BSMRPDB0/WFN – Rehab Platform 2 with RSS and Drive 80in – 31 Days UBT48PC/WHG – 48x82 Big 48in Mattress with Percussion – 31 Days BSMRP2/WFO – Bariatric Rehab Platform 2 – 840 Days EVO/WEB – Evolution Low Air Loss Mattress – 210 Days All rentals must be compatible with the J242 Jeron Provider 790 call system for East Orange VAMC as well as the WestComm call system at Lyons VAMC. Both call systems have been used with listed beds and have shown to be compatible.

Bed Rental Contractor must work in conjunction with Bed Flow Coordinator(s) (a staff member with clinical background) to coordinate rental equipment with inpatient admissions and bed assignments. Assisting with equipment needs and processes for prioritization and decision-making to ensure safe patient care during periods of high demand for rental inpatient beds. Coordinating rental product removal with the discharge of hospital patients.

All rental items delivered would must be clean, sanitized, and ready for immediate patient use utilizing specified and traceable infection control and quality control guidelines as set forth by JACHO standards for both pre‐delivery inspection (PDI) and pre‐ maintenance inspections (PMI).

DELIVERY LOCATIONS:

VA New Jersey Healthcare System, 151 Knollcroft Road, Lyons, NJ 07939 or VA New Jersey Healthcare System, 385 Tremont Avenue, East Orange, NJ 07018.

SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES:

All Bariatric and Standard equipment must be inspected by Biomed personnel prior to placing in service and must meet FDA compliance and the Department of Veterans Affairs Safe Patient Handling requirement. All bed frames greater than 80” in length must have equivalent size mattress. Mattress covers for low air loss mattresses will be replaced as needed. Contractor shall remove trash and all debris from installation and packing materials. Operator Manuals to be provided to users and Service maintenance as needed on rental equipment. Multiple surfaces to meet various patient needs (Pulse, Alternate, Immersion & Rotation).

SCHEDULE FOR DELIVERIES:

Contractor must deliver to all locations within four (4) to twenty-four (24) hours of request. Contractor will deliver standard and Bariatric beds, Mattresses, Advanced Patient Care products and accessories as requested in the styles and quantities needed.

SCHEDULE FOR RETURNS: Equipment to be returned will be picked-up in 24 hours from request unless mutual agreement to hold in event unusual circumstances and delivery will be within same day if request is made by 12 noon. If the request is made after 12 noon, pick up is expected by 12 noon of the following day. Broken equipment must be picked-up as soon as possible.

MAINTENANCE: Contractor must provide manufacturer's cleaning instructions and ensure all rental property is cleaned and decontaminated prior to bringing to VANJHCS and must be tagged with name of Contractor for ownership/identification purposes. Contractor will be responsible for all maintenance needs of the Contractor owned equipment.

TRAINING/IN-SERVICE: Contractor must provide Two (2) Operator trainings per product category of covered equipment.

HOURS OF WORK: Beds will be delivered on an as needed basis for patients per request of the Wound Care Team or Clinical Coordinators.

National holidays observed by the Federal Government are as follows:

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday.

IDENTIFICATION/PARKING: The Contractor's employee(s) shall wear visible identification at all times while on the premises of the VANJHCS. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the Police and Security Section.

PERMITS AND RESPONSIBILITIES: The Contractor shall obtain and maintain all permits, licenses, and appointments required for the execution of work under this contract. The Contractor shall ensure that all employees receive the mandatory training, as required by OSHA, JACHO, etc., and shall comply with all standards and/or requirements.

CONTRACTING OFFICER REPRESENTATIVE (COR): The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the Contractor.

POC Nursing Services: Naronda Edwards Naronda.Edwards@va.gov POC Logistics services: Steven Byrne Steven.Byrne@va.gov image1.png