Scope of Work – Installation of Wooden Privacy Fence

GENERAL INTENTION:

1. Contractor shall supply all required labor, materials, equipment, and supervision to perform the work required by this Statement of Work, Drawings, Specifications, and referenced attachments at the San Francisco VA Medical Center, 4150 Clement Street, San Francisco, CA 94121. Work shall comply with all VA, Federal, and State construction regulations.

2. The fence is intended to provide privacy and enhance beautification bordering the neighborhood along the South side of the Fort Miley Campus.

3. The fence shall be approximately 350 ft long and 10 ft high, built with standard redwood fencing materials suitable for outdoor exposure.

4. All materials and labor shall be provided by the contractor. The contractor shall verify all dimensions and site conditions prior to construction.

5. Project duration shall be 60 business days from Notice to Proceed.

6. All work shall be coordinated with the VA Contracting Officer’s Representative (COR).

Contractor shall ensure no disruption to hospital operations.

SPECIFIC INSTRUCTIONS:

1. Contractor shall perform all site investigations including soil conditions, grading, subsurface obstructions, and existing utilities.

2. Contractor shall provide a construction schedule to the COR within 14 days of Notice to Proceed.

3. Contractor shall identify cost-loaded tasks in the schedule of values for progress payment purposes.

4. Equipment staging areas, material storage, and vehicle access routes must be coordinated with VA Police and the COR.

5. Construction work hours shall comply with SFVA community agreements: Monday– Friday 8AM–6PM. If holiday and/or weekend work is needed the work will need to be approved in writing by the Contracting Officer.

6. Contractor shall properly brace and secure all sections of the wooden fence to withstand storm gusts and seismic forces consistent with local building codes.

DRAFT

7. Openings or gates required along the fence line shall be coordinated and approved prior to installation.

8. Contractor shall ensure site cleanliness and restore disturbed areas to original condition upon project completion.

9. No lay down/storage area has been established. Contractor to coordinate with the COR, if a laydown area is available.

STATEMENT OF WORK:

The contractor shall construct a new common redwood wooden privacy fence along the South side of the Fort Miley Campus. The work includes excavation for posts, installation of wooden posts and horizontal framing, mounting of fence boards, installation of gates or openings, and restoration of any disturbed areas. New fencing shall be constructed to match the existing fencing.

The contractor shall verify all field dimensions and existing utilities. All fence posts shall be anchored in concrete per industry standards. Posts shall be 6” x 6” x 20’ pressure treated.

Stringers shall be 2” x 6” x 10’ and 2” x 12” x 10’ pressure treated. Fence planks shall be 1” x 8” x 10’ Common Redwood. 20lb weatherproof decking screws shall be utilized to construct the fencing and framing. Simpson LUC26 Zmax concealed concrete post anchors or equivalent are required.

Dust control, noise mitigation, fencing of work areas, and pedestrian safety measures must be implemented throughout the construction period.

Upon completion, the contractor shall clean the area of construction debris and restore all disturbed landscaping.

Additional Instructions: Fort Miley circle road traffic must remain open and unobstructed throughout all construction activities. Staging, equipment, and material deliveries shall be planned so no lane closures, traffic stoppages, or blockages occur at any time.

The contractor will not have access to VA sensitive information or PII/PHI to fulfill the terms of the contract. BAA will not be required.

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VHA records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a).

These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity.

When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

8. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

Figure 1Veterans Drive portion behind Building 203 Outlined in the Upper Right Portion of the photo.