P02 Sources Sought Posted 36C25521Q0227.pdf

Contract Opportunity

Sources Sought Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from

User Profile Unless Entered)

DESCRIPTION See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

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ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Sources Sought Notice

J076

36C25521Q0227 | STL Scrub-Ex and Al-Ex machines Maintenance

| STL

66048

36C25521Q0227

03-08-2021 8AM CENTRAL TIME, CHICAGO, USA

N

532490

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

Alejandra Sierra alejandra.sierra@va.gov

913-946-1958

913-946-1958

This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought

Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort.

The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications.

Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract on the basis of this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice.

The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran

Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small

Businesses interested and capable of providing the services described below.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following:

(a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number

(f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran

Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small

Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The VA Heartland Network 15, Contracting Office located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to provide ScrubEx and alEx machines Service Maintenance for the Department of Veterans Affairs, John Cochran and

Jefferson Barracks Divisions of the St Louis Health Care System.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The

Government will in no way be bound to this information if any solicitation is issued.

Currently a total set-aside for Service Disabled Veteran Owned Small Business firms is anticipated based on the Veterans Administration requirement with Public Law 109-461, Section

8127 Veterans Benefit Act and VAAR 808.002 (Class Deviation), Priorities for use of

Department of Veterans Affairs (VA).

However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open solicitation may be published.

Notice to potential offerors: All offerors who provide goods or services to the United States

Federal Government must be registered in the System for Award Management (SAM located on the web at www.sam.gov). Additionally, all Service Disabled Veteran Owned Businesses or

Veteran Owned Businesses who respond must be registered with the Department of Veterans

Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov.

Any response to this source sought from Interested parties must be received NLT March 08, 2021 at 0:800 am. Attention: Alejandra Sierra, Contracting Officer. Email:

alejandra.sierra@va.gov http://vip.vetbiz.gov/ mailto:alejandra.sierra@va.gov

STATEMENT OF WORK

Statement of Work

(SOW) for Service

Contract And

Preventative

Maintenance

Program for Existing Scrub and Linen Machines and Management Software

VA St. Louis Health Care System currently owns various ScrubEx and alEx units throughout the facility. Contractor shall provide the managerial, supervisory, administrative, direct, and overhead personnel necessary to perform preventative maintenance and service calls for existing Scrub Dispensing/Receiving and Linen

Dispensing Machines and Management Software. This includes the provision of all labor, transportation, equipment and materials.

1. Description of Service. The contractor shall provide all management tools, equipment, and labor necessary.

1.1 Preventive Maintenance Program for

existing Scrub and Linen Machines and

Management Software.

1.2 The VA St. Louis Health Care System

purchased the ScrubEx and alEx machines from vendor, Innovative Product Achievements. The

Preventive Maintenance (PM) Program provides a scheduled visit to your hospital to clean, inspect, adjust and repair potential problems. Software and

Hardware upgrades required to ensure the proper operation of this equipment are included at no charge. In addition, the vendor will analyze and optimize the system configuration (slot allocations, etc.) and provide software, First Call Technician and operational training as needed.

1.3 The Full Service Contract includes all parts, software, on-site service, unlimited telephone support, one scheduled Preventive Maintenance visit per year and training of hospital engineering and/or biomedical technicians to handle minor first response issues. The Service Contract excludes issues related to the Server or Hospital network, equipment moves, and issues caused by intentional damage to the system. Any additional repairs must be approved by the Contracting

Officer prior to any actions taken.

2. Equipment List. A serial number and description for the equipment included in this contract are listed below.

LOCATION DESCRIPTION OF EQUIPMENT

OR John Cochran

13608 LV Dispenser w/Touchscreen

OR John Cochran

13613 LV Remote Receiver w/Touchscreen

SPS John Cochran

13606 MV Dispenser/Receiver Unit w/Touchscreen

Men’s Locker Rm

JC

10147 MV Dispenser/Receiver Unit

Men’s Locker Rm

JC

10149 MV Dispenser/Receiver Unit

Cath John Cochran

7080 MV Dispenser/Receiver Unit

JC Svc Elevator

Landing

13807 alEx ALC Dispenser

JB 52N1 Day

Room Rm 1N82

13808 alEx ALC Dispenser

3. Performance Standards. The Government will monitor the

Contractor's performance under this contract utilizing customer complaints, re-performance requirements, and random quality assurance inspections. Contracting Officer

Representative (POC) is Maureen Cottner (314) 652-4100 x54535. Maureen.cottner@va.gov

4. Eating and Smoking. Eating or smoking by

Contractor personnel is permitted only in designated areas.

5. General. The Contractor shall comply with all

Government security requirements.

6. Contract Administration Data

All contract administration functions will be retained by the Department of Veterans Affairs.

The mailto:Maureen.cottner@va.gov

Contracting Officer will be the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting

Officer on all matters pertaining to contract administration. Only the Contracting Officer will be authorized to make commitments or issue changes that affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the

Contracting

Officer, the change shall be considered unauthorized and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

7. Hours of Operation

Business hours for the VAMC follow:

a) Administrative hours: Monday through Friday, 7:30 a.m. - 4:00 p.m.

b) National Holidays: The 10 holidays observed by the Federal Government are:

New Year’s Day;

Martin Luther King’s Birthday;

Presidents Day;

Memorial Day;

Independence Day;

Labor Day;

Columbus Day;

Veterans Day;

Thanksgiving;

Christmas; and any other day specifically declared by the President of the United States to be a national holiday. Off-Duty hours: Friday through Monday, 4:00 p.m. – 7:30 a.m.; Monday through

Thursday, 4:00 pm – 7:30 am.

8. Quality Control

CONTRACT PERFORMANCE MONITORING. The COR may perform surveillance of services by any of the methods listed below:

a. Observing actual performance;

b. Inspecting the services to determine whether or not the performance meets the performance standards;

c. Review of any other appropriate records.

(1) When unacceptable performance occurs, the COR shall inform the Contractor and the

Contracting

Officer. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file. When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy

Report (CDR) and present it to the contractor program manager. The Contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the Contractor is required to prepare a corrective action plan to document how the Contractor shall correct the unacceptable performance and avoid a recurrence. The

CDR will also state how long after receipt the Contractor has to present this corrective action plan to the

COR. The Government shall review the Contractor corrective action plan to determine acceptability. Any

CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the Contracting Officer.

(2) Pursuant to VAAR Provision 852.270-1, Representatives of Contracting Officer representative(s); The

Government shall periodically evaluate the Contractor performance by appointing a

Contracting Officers

Representative (COR) to monitor performance to ensure services are received. The

Government representative(s) shall evaluate the Contractor performance through inspections of observations, inspection of services or any other form of documentation and all complaints from VA personnel. The

Government may inspect as each task is completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures or because of repeated customer complaints. Likewise, the Government may decrease the number of quality assurance inspections if performance dictates. The Government Contracting Officer shall make final determination of the validity of customer complaint(s).

(3) If any of the services do not conform to contract requirements, the Government may require the

Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the

Government may -

(4) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements at no additional cost to the Government.

Contract Security

“The C&A requirements do not apply, and a Security Accreditation Package is not required”.

H.5 PRICE/COST SCHEDULE

ITEM INFORMATlON

0001 Preventative Maintenance and

Full Service - Scrub-Ex Dispensing/Receiving and Linen Unit Machines

Contract Period: Base

POP Begin: 03-01-

POP End: 02-28-2022

8.00 units $9,473.00 $9,473.00

1001 Preventative Maintenance and Full Service -Scrub-Ex Dispensing/Receiving and Linen Unit Machines Contract Period: Option Year 1

POP Begin: 03-01-

POP End: 02-28-2023

8.00 units $13,790.00 $13,790.00

2001 Preventative Maintenance and Full Service – Scrub-Ex Dispensing/Receiving and Linen Unit Machines

Contract Period:

Option Year 2

POP Begin: 03-01-

POP End: 02-28-2024

8.00 units $13,790.00 $13,790.00

3001 Preventative Maintenance and Full Service – Scrub-Ex Dispensing/Receiving and Linen Unit Machines

Contract Period:

Option Year 3

POP Begin: 03-01-

8.00 units $12,365.00 $12,365.00

POP End: 02-28-2025

4001 Preventative Maintenance and Full Service – Scrub-Ex Dispensing/Receiving and Linen Unit Machines

Contract Period:

Option Year 4

POP Begin: 03-01-

POP End: 02-28-2026

8.00 Units $12,080.00 $12,080.00

GRAND

TOTAL

$61,498.00 of23