P02- Sources sought for Artisan systems PMI.pdf

THIS REQUEST FOR INFORMATION (RFI) – SOURCES SOUGHT IS ISSUED SOLELY FOR

MARKET RESEARCH AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A

SOLICITATION.

PREVENTIVE MAINTENANCE FOR ARTISAN SYSTEMS

1. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought

Announcement is for market research only to make appropriate acquisition decisions and to gain knowledge of Small Business Capability, including Service Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses (SDVOSB/VOSB) interested and capable of performing the work.

2. The NAICS for this requirement is NACIS 811219 – Other Electronic and Precision Equipment

Repair and Maintenance.

3. Interested and capable Contractors should respond to this notice not later than 4:00 pm (pst) on

2/11/2022 by providing the following via email only to Kevin Ceponis, Contract Specialist, at

Kevin.Ceponis@va.gov.

Please provide the information below:

Company Name:

DUNS Number:

Address:

Point of Contact Name:

Phone No:

Email:

Business size information

Select all that applies:

Small Business

Emerging Small Business

Small Disadvantaged Business

Certified under Section 8(a) of the Small Business Act

HubZone

Woman Owned

Certified Service-Disabled Veteran Owned Small Business (registered in VetBiz.gov)

Veteran Owned Small Business (registered in VetBiz.gov)

FSS/ GSA Contract Holder Yes ☐ No ☐

FSS/ GSA Contract Number

Effective Date / Expiration Date

NASA SEWP Contract Holder Yes ☐ No ☐

NASA SEWP Contract Number

Effective Date / Expiration Date mailto:Kevin.Ceponis@va.gov

(a) A capability statement that addresses the organization’s qualifications and ability to perform as a contractor specifically for the work described in paragraph 5 below. Respondents are also encouraged to provide specific examples (e.g. contract number, point of contact information) of the Contractor’s experience providing the same or similar supplies/services to that described in paragraph 5 below.

(b) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with

NASA SEWP or any other federal contract? If so, please provide the contract number.

(c) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the items/services you are providing information for available on your schedule/contract?

(d) Please submit a capability statement that addresses the organization’s qualifications and ability to perform as a contractor specifically for the work described in Paragraph 4. Respondents are also encouraged to provide specific examples (e.g. contract number, point of contact information) of the

Contractor’s experience providing the same or similar supplies/services to that described above requirements.

(e) Please provide general pricing of your products/services for market research purposes.

(f) Please review the service requirements /statement of work/performance work statement (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

4. SDVOSB/VOSB respondents.

(a) If respondent is VOSB or SDVOSB, respondent is encouraged to provide proof of www.vetbiz.gov certification. In addition, SDVOSB/VOSB Contractors are asked to acknowledge that they understand the limitations on sub-contracting pursuant to FAR 52.219-14, Limitations on Sub-Contracting, which will be included in the impending solicitation. Further SDVOSB/VOSB contractors are asked to respond that they are capable of providing the requested services keeping within the parameters of this clause.

(b) Small businesses, including SDVOSB/VOSBS are also advised that per 13 CFR, § 125.6 the prime contractor's limitations on subcontracting are as follows:

(1) General. In order to be awarded a full or partial small business set-aside contract with a value greater than the simplified threshold, an 8(a) contract, an SDVO SBC contract, a HUBZone contract, a WOSB or EDWOSB contract pursuant to part 127 of this chapter, a small business concern must agree that:

(2) In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not similarly situated. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded.

http://www.vetbiz.gov/ https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=d254fd6f55dec6a6ba3d0fb8c22b9aa4&term_occur=1&term_src=Title:13:Chapter:I:Part:125:125.6 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=28ecffbfcc51433405558dc74cf1be8f&term_occur=1&term_src=Title:13:Chapter:I:Part:125:125.6 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=28ecffbfcc51433405558dc74cf1be8f&term_occur=3&term_src=Title:13:Chapter:I:Part:125:125.6 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=28ecffbfcc51433405558dc74cf1be8f&term_occur=4&term_src=Title:13:Chapter:I:Part:125:125.6 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=28ecffbfcc51433405558dc74cf1be8f&term_occur=5&term_src=Title:13:Chapter:I:Part:125:125.6 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=28ecffbfcc51433405558dc74cf1be8f&term_occur=2&term_src=Title:13:Chapter:I:Part:125:125.6 https://www.law.cornell.edu/cfr/text/13/part-127 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=28ecffbfcc51433405558dc74cf1be8f&term_occur=6&term_src=Title:13:Chapter:I:Part:125:125.6

Please indicate if you would utilize a subcontractor in performing the requirement and supply the information below. Yes ☐ No ☐

The results of this market research will assist in the determination if a set-aside is in the best interest.

Please complete this information for sub-contractor.

Company Name:

DUNS Number:

Address:

Contact Name:

Phone No:

Email:

Business size information

Select all that applies:

Small Business

Emerging Small Business

Small Disadvantaged Business

Certified under Section 8(a) of the Small Business Act

HubZone

Woman Owned

Certified Service-Disabled Veteran Owned Small Business (registered in VetBiz.gov)

Veteran Owned Small Business (registered in VetBiz.gov)

Service Requirement:

5. Requesting Service is for preventive maintenance on the Artisan Systems for the VA Long Beach, Greater Los Angeles, and Loma Linda Healthcare Systems.

The intended contract period will be for a base year and four (4) one-year option periods, which may begin approximately March 1, 2022.

EQUIPMENT

ALP216010 Artisan – Location: VA Great Los Angeles Healthcare System

ADL810100 Artisan – Location: VA Great Los Angeles Healthcare System

ALP216020 Artisan – Location: VA Loma Linda Healthcare System

ALP216030 Artisan – Location: VA Long Beach Healthcare System

Tasks Include:

1. SERVICE/WORK TO BE PERFORMED

a. The contractor shall perform on-site preventive maintenance (PM) inspection on equipment/systems as provided for in the contract. Preventive maintenance shall be accomplished in accordance with the

Original Equipment Manufacturer (OEM) recommendations. The Contractor shall use OEM certified parts and service engineer/technicians shall be OEM trained and certified on all equipment included in the contract.

b. The Contractor shall provide software support and updates defined as bug and/or patch fixes, error correction, equipment enhancement or modification to already existing features for the purposes of maintaining current functionality of the equipment.

c. The Contractor shall provide toll free phone support 24 hours a day, seven days a week.

d. The Contractor shall provide unlimited service calls with on-site response within next business day

(Monday to Friday 7:30 AM to 5:00 PM excluding holidays).

e. The Contractor shall provide unlimited service calls with on-site response time within 24 hours, next business day, (Monday to Friday 7:30 AM to 5:00 PM excluding holidays); unless otherwise agreed upon by COR or designee.

i. Response: The contractor shall consider ALL requests for repairs/services as emergencies unless a statement to the contrary is made by the VA Point of

Contact (POC). A competent service representative adequately equipped with tools, test instruments, service manuals and repair parts will arrive at the VA facilities within the designated response time. The service representative may contact VA staff by phone before arrival at the facilities. Such contacts, however, will not serve to alter the requirements for arrival on-site except when the request for service is withdrawn by the POC.

f. Contractor must offer a dedicated PM and service agreement.

2. PERFORMANCE

Period of Performance: One (1) year each listed below:

Base Year

Option Year One (1)

Option Year Two (2)

Option Year Three (3)

Option Year Four (4)

Hours: Normal duty hours are 7:30 a.m. through 5:00 p.m., Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated POC.

2.1 OTHER REQUIREMENTS

a. Preventive maintenance shall be scheduled with a contact person as assigned by the Point of

Contact (POC). This PM work shall be completed in the month specified during the request unless another date is agreed upon by POC. For any repairs or service that will be performed during the normal working hours of 7:30 a.m. through 5:00 p.m. the Contractor shall check-in with the

Police Service and with the POC before proceeding to the job site.

b. Waste Removal: The contractor shall be responsible to remove and properly dispose of all waste related to the services provide on-site at all VA facilities.

c. Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

d. All shipping for parts shall be included in the cost of the contract

3. DOCUMENTATION

Service reports shall be provided prior to departure from the VA facility for all service activities including preventive maintenance, emergency repair, and safety inspections, and must contain the following information:

a. Date(s) and time period of service.

b. Complete description of equipment serviced including model number and serial number.

c. Complete description of equipment services performed including upgrades, updates and software changes made.

d. Complete list of all materials, parts, or assemblies installed or replaced including serial numbers of parts where applicable.

e. A statement of the complaint that initiated the service call.

f. Total standard labor hours, total overtime/premium hours, and total travel hours expended during the repair.

4. REMOVAL OF EQUIPMENT

a. Whenever possible, all repairs and preventive maintenance shall be performed at the VA facility.

When that is not possible, the POC may give approval for service work to be done at another location. All transportation charges shall be borne by the contractor.

b. VA property may not be removed from the facility prior to execution, and approval of all documents as required by Logistics Service. Computer hard drives and other storage media items may not leave VA property.

c. Requirements for service reports for designated equipment not at this location are the same as for work done on-site. Service reports for incoming equipment will be presented for signature at the time of delivery. If equipment is returned via commercial carrier, the service report may be included with the shipment.

5. GOVERNMENT REPAIRS

Government employees will work on contract equipment only with authorization of the contractor or following the failure of the contractor to respond. The government is not obligated to perform any work on contract equipment.

6. GUARANTEE

The contractor will guarantee workmanship and all parts furnished by the contractor for a period of not less than 90 days.

7. SERVICE LOCATIONS

VA Long Beach Healthcare System (VALBHS)

5901 E. 7th Street

Long Beach, CA 90822

VA Loma Linda Healthcare System (VALLHS)

11201 Benton Street

Loma Linda, CA 92357

VA Greater Los Angeles Healthcare System West LA Campus (VAGLAHS)

11301 Wilshire Blvd

Los Angeles, CA 90073

End of Tasks

6. Please note that if VA’s pending market research establishes that two or more VOSB or SDVOSB, who are certified in VA’s Vendor Information Pages (VIP) site https://www.vip.vetbiz.gov/, can perform the services, VA will set aside the underlying solicitation per 38 U.S.C. §8127.

7. All Offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) database found at https://www.sam.gov.

Registration must include Representations and Certifications.

--End of Sources Sought Announcement--https://www.vip.vetbiz.gov/