P02 Intent to Sole Source Notice .pdf

Special Notice

*= Required Field Special Notice

SUBJECT* Critical Transformer 6A Repair

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 30329

SOLICITATION NUMBER* 36C24724Q1007

RESPONSE DATE/TIME/ZONE 08-29-2024 12PM EASTERN TIME, NEW YORK,

USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* J059

NAICS CODE* 221122

CONTRACTING OFFICE ADDRESS DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7

2957 CLAIRMONT ROAD NE, Suite 1200

Atlanta GA 30329

POINT OF CONTACT*

Contracting Officer

Jessica Cummings

Jessica.Cummings3@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov

URL DESCRIPTION https://www.va.gov

AGENCY CONTACT’S EMAIL ADDRESS Jessica.Cummings3@va.gov

EMAIL DESCRIPTION Jessica.Cummings3@va.gov

DESCRIPTION

The Department of Veterans Affairs, Network Contracting Office 7, hereby provides notice of its intent to award a sole-source, firm fixed, contract to Alabama Power Company, 600 North 18th

Street, Birmingham, AL 35203 against schedule contract GS-OOP-15-BSD-1133. Critical

Transformer 6A Repair procured for the Department of Veterans Affairs Medical Center, 700

19TH ST S, Birmingham, Alabama 35233.

The contract is expected to be awarded under FAR 8.405-6(a)(1)(i)(B), "Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialize."" The contract will be a firm fixed price contract with the NAICS Code of 22112. A Limited Sources Justification has been prepared. The period of performance shall be 12 months-from date of award.

This notice of intent is not a request for competitive proposals. It is not a solicitation or request for offers. No solicitation package is available. A determination not to compete is solely within the discretion of the Government. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. Responses must be received no later than 12:00 pm EST on Thursday, Augusta 29, 2024. No telephone inquiries or emails with questions will be accepted. Responses may be emailed to

Jessica.Cummings3@va.gov.

mailto:Jessica.Cummings3@va.gov

STATEMENT OF WORK

Description of Work - Summary:

A preliminary inspection of the Birmingham VAMC primary Medium Voltage (MV) electrical distribution system was conducted by VA Engineering Staff and a Contractor with the intention of ensuring the reliability of the Medium Voltage System. The Inspection was conducted by

Alabama Power due to the Medium Voltage Transformer 6A failure due to a cable-to-cable fault.

This Transformer is a critical component to our Emergency Power grid and needs to be repaired immediately. The MV Electrical issue with this Transformer 6A was diagnosed and the issues identified.

As directed in VHA Directive 1028, MV Transformers must be inspected, tested, and maintained every 36 months. It is strongly advised to promptly address the identified deficiencies through immediate repair to mitigate the heightened risk of premature transformer failures and prolonged emergency grid power outages.

General:

The contractor shall furnish all material, labor, and expertise to complete all repairs listed in this document.

Specific Repair Requirements:

The medium voltage feeder 6A was investigated and found to have a cable-to-cable fault on one phase in the transformer. The transformer was tested, and the results were acceptable. The work required is to replace the failed cables and retest the primary switch and transformer to ensure satisfactory operation.

Summary of Work:

Contractor will provide a proposed repair schedule at the time of project kick-off meeting date.

The proposed schedule will be reviewed by the VAMC Facilities Management Engineering

Service; any requirements for adjusting the schedule (e.g., to minimize disruption to the VAMC) will be incorporated.

Work items, definitions, and references will comply with the latest edition of the NETA –

Maintenance Testing Specifications (MTS) and with the VHA Directive 1028, Electrical Power

Distribution System.

Below is the proposed list of corrective actions for the electrical systems and components:

• Replace/test failed cables.

• Repair/test primary switch.

• Test MV breaker 6A.

• Result will be Transformer 6A successfully back online.

Operations and Storage Areas:

Contractor will confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer Representative (COR) will plan to remove all equipment, tools, and materials daily.

Expected Work Hours:

Expected contract work will be five (5) days per week, between the hours of: 8:00 AM and 5:00

PM, Monday through Friday, Federal Holidays included. An extensive portion of the work for this project will be conducted after normal working hours as required. Therefore, after hour / weekend work is to be included in contractor’s cost.

Installation Requirements:

Competent, experienced, licensed, or certified workers shall perform crafts requiring specialized skills. National Electrical Testing Association (NETA) certification is required by the successful offeror to perform this work. Specific experience installing, testing, and repairing electrical switchgear systems ranging from 600 to 27,000 Volts on a minimum of 3 documented projects within the past 5-years is required. All work shall be performed in full accordance with applicable local and Federal regulations. All equipment and installation shall conform to the VA master specifications. All equipment and installation shall conform to the recommendations of the National Fire Protection Association (NFPA), including the National Electrical Code (NEC).

The Supplier shall use good safety practices while working. All hardware should be installed in such a manner to minimize damage and maximize patient and employee safety. All equipment and procedures shall conform to OSHA, NEMA, and ANSI Standards and conform to the

Standard Building Code and the Standard Mechanical Code. All installations for the Birmingham

VAMC shall conform to VAR and FAR standards.

Normal working hours and or after normal working hours if required shall be performed to get the transformers back and running at full capacity as soon as possible.

Execute work to interfere as little as possible with normal functioning of Medical Center, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied jointly by patients or medical personnel, and Contractor’s personnel, except as permitted by COR where required by limited working space.

No utility service such as water, gas, steam sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the Medical Center Director’s prior knowledge and written approval. The vendor shall submit a request to interrupt any such services to COR, in writing, 48 hours in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

VA reserves the right to close or shut down the project site and order the vendor’s employees off the premises in the event of a national emergency. The vendor may return to the site only with the written approval of the Contracting Officer.

Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

Means of Egress: All partitions will be coordinated and approved by the COR to minimize disruptions.

Hot Work: Perform and safeguard hot work operations in accordance with NFPA 241 and

NFPA 51B. Coordinate with COR. Obtain permits from facility Safety Manager at least 24 hours in advance.

The contractor shall maintain neat and orderly work areas and shall clean area of debris and rubbish daily and dispose of waste materials offsite per hospital policies. The contractor shall provide a dumpster if it is determined to be necessary and shall work with the COR in advance for a spot-on site to establish the dumpster. Space on campus is limited and a dumpster location is not guaranteed.

Place of Performance: Tasks will be performed at the VA Medical Center Birmingham, AL.

Work will be around an occupied healthcare facility in operation 24 hours a day. This work will require appropriate personal protective equipment and proper infection control measures. Work will be phased to minimize disruption to clinic and medical center operations.

Period of Performance:

• Period of performance for repairs and project completion – 60 -calendar days from notice to proceed.

RECORDS MANAGEMENT AND CONTRACT SECURITY:

A. Contractor shall comply with VA Handbook 6300.1 Records Management Procedures and

VA Handbook 6500.6 Contract Security. Both can be found at:

https://www.va.gov/vapubs/search_action.cfm?dType=2

**Note: This link is the complete list of VA Handbooks and are in sequential order.

**Instructions for accessing VA Handbooks at link listed above:

• • Click on link above and once it is opened, please scroll down on the left side until you get to

VA Handbook 6300.1.

• • Once there, go to the PDF Format Column and click on PDF.

• • VA Handbook 6300.1 will then ask you to open or save the document.

B. Please follow the same instructions listed above for accessing VA Handbook 6500.6.

• • All contractor employees working on this requirement are required to complete mandatory annual training entitled, “VA Privacy and Information Security Awareness” and

“HIPPA Training” prior to providing service for each year of the contract with copies sent to the

COR for each and available for audit as requested. The course numbers are VA10203 and VA

10176. You must select that you are a contractor. Contractor employees are to self-enroll into

TMS via the link: https://www.tms.va.gov/learning/user/SelfRegistrationUserSelection.do

• A VA employee will escort the contractor when contractor is required to enter/work in sensitive areas.

IDENTIFICATION, SMOKING AND VA REGULATIONS:

The Contractor's FSE shall wear visible identification always while on the premises of the

Augusta VA Medical Center. Contractor shall contact the Contracting Officer’s Representative

(COR) upon contract award, to receive instructions on how to obtain a VA Identification Badge during the performance of this contract. Augusta VA Medical Center is a smoke free campus which includes both tobacco and e-cigarettes; tickets can be issued by Police Services.

Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States

(Federal) District Court, not a local district, state, or municipal court. Photography or Video on medical center premises is strictly prohibited. Additionally, pursuant 38 CFR 1.218(b) (23) Use of recording devices of any kind to record patients or employees is strictly prohibited.