P02_Draft Statement of Work (SOW).docx

DRAFT STATEMENT OF WORK

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for healthcare furniture for San Francisco VA Medical Center located at 4150 Clement St, San Francisco, CA 94121, that meet high-quality threshold while integrating excellent environmental stewardship. This requirement includes healthcare furniture, design, project management, professional installation and maintenance/warranty services. Healthcare furnishings include, demountable walls, acoustic wall tiles, reception desk, and related services. The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

2.0 PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications. Furniture delivery 4150 Clement St, San Francisco, CA 94121. Building 24. Furniture and Installation services are needed for JULY/AUG 2022.

Duty hours will be 6am – 3:30pm M-F. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday

The contractor shall:

a. Coordinate and provide project management of all products and services to manage, order, ship, deliver and install new furniture from the manufacturer until final acceptance by San Francisco VA Health Care System

b. Prepare and provide furniture drawings in PDF and AutoCAD Drawings to include the following:

i. Installation drawings for installers to use during install may include panel diagram and electrical plans. VA drawings may not be enough for the installers. The VA will not be creating additional drawings for the installers.

ii. 3D drawings of these areas:

c. Track furniture through ordering, delivery schedules, shipping, and installation. Provide schedules and tracking to VA Interior Designer.

d. Provide local Project Manager to be physically onsite during deliveries, and installation and manage installation.

e. Print out drawings needed for the installers. VA will not print out drawings for the installers.

f. Before installing all wall mounted items coordinate and get approval from Interior Designer.

g. Complete a final walk with lead installer(s) and compile a “punch-list”.

h. Manage punch list items, including the ordering, delivery, and install of punch list items.

i. Provide maintenance manuals for all products specified, if necessary.

4.0 PRODUCT

General

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

Product may utilize Quick ship option when available and is preferred.

See attachment for technical requirement of products.

4.1 Teknion Altos Demountable Floor to Ceiling walls- Teknion or equal 4.1.1

Teknion

Salient Characteristics: To include minimum of the following specifications:

a. Frame and Fascia assembly in Dual sided configuration with each side being independent from the other Exterior: Tempered Glass Interior: Tackable fabric, Laminate and Frosted Glass

b. Glazed, solid, filler panel types

c. Pre-hung Glass sliding barn doors with drop seal and soft close mechanism

d. 8-10 week lead time or less

e. Single and sliding door options

f. 4” ceiling crown

g. Floor plates

h. 4” base trim

i. Vertical and horizontal raceways

j. 8 wire 4 circuit; hardwire and modular

k. STC Up to 48

l. Certified Installers available

m. Solid panel unit shall meet ANSI/BIFMA mechanical strength load tests

n. Solid panel unit shall meet fire protection requirements defined by NFPA 101 Life Safety Code- Class A GSA 3

o. Fabric and vinyl options GSA flame spread max requirements of 25 and smoke density maximum allowable of 50 per ASTM E84

p. Limited Lifetime warranty

Options :

a. lock options for doors

4.1.2 See floorplan and elevation drawings of Building 24 Rooms 208 , 209A, B and C. AutoCAD drawings are available upon request.

4.2 Custom Reception Desk approx. 188”w x 30”d x 30”/42”/66”H and approx. 100”D return panel/door combination

4.2.1.

Salient Characteristics: To include minimum of the following specifications:

Materials:

Laminate Wilsonart #7996-38 Natural Recon

Front Panel: 3-Form Amazon EcoResin + Powder D03 .25"thick pattern parallel to the short side (for light diffusion)

Interiors:

Decks, Floors, Bulkheads and Adjustable Shelves – ¾” thermofused melamine, or ¾” HPDL (high pressure decorative laminate), depending on location. · Backs - ¼” melamine, or ¼” HPDL, depending on location.

Drawer Bottom & Backs – ¾” melamine.

Adjustable Shelves - ¾” thermofused melamine edge banded with matching PVC edging.

Exteriors:

Ends - ¾” HPDL or ¾” melamine, depending on location.

Doors and Drawer Fronts - ¾” HPDL edge banded with matching PVC edge banding.

Toekick: stainless steel 4”H

Joinery and Edge Banding:

Joinery - In joining two parts, we use a combination of both blind dado and wood screws. In addition, these parts are glued using Titebond II waterproof glue.

Edge Banding –Laminate clad members are edge banded with matching PVC edging. Melamine members are edge banded with matching 1mm PVC edgeing. Edge banding is applied with the highest grade hot melt glue at 190 degrees F.

Countertop: Solid Surface Counter Tops Cambria Inverness Gold 1 1/2” thick with eased edge, we do use ¾” particleboard/mdf substrate

Hardware: · Hinges: European Style concealed hinges (required for flush overlay · Pulls: Elements Bar Pull, satin nickel 96mm center to center · Shelf Supports: ¼” pin, L shaped, nickel finish Drawer Slides: Blum “Metabox” drawer slide system. (Note: A.W.I. rates this system as complying with the Premium Grade.) (Note2: open to alternative option, without sacrificing quality of construction or capacity of drawer)

Full Extension Glides: Heavy Duty 100 lbs. capacity steel full extension drawer slides · Countertop Support: K.V. 208 heavy duty epoxy coated metal supports; 1,000 lbs. capacity, black. · Countertop Support: A&M hardware heavy duty steel workstation brackets

Hardware for printer pull out shelf to be heavy duty to support average of 40lbs

Door Handle: Kaba 5000(to be supplied by VA, but installed by contractor)

Grommets: silver/grey

Front Panel: electrical fixture to be provided to backlight 3 form panel. Fixture to be plug in

Wire management required for reception desk underneath to house wires and hospital grade surge protectors (surge protectors to be provided by VA)

5.0 BASIS OF DESIGN

5.1 Demountable Walls

5.1A

5.1B 5.1C

5.2 Reception Desk

5.2 A

See attached drawing for details

6.0 SERVICES

Design Contract Tasks/Requirements

a. The contractor shall attend a minimum of two (2) meetings on Microsoft Teams with the VA Interior Designer to review final award.

b. During the first meeting the contractor shall review the scope and ask any questions.

c. During second meeting the contractor shall provide the Interior Designer with the Auto-Cad drawings to [1/4” – 1/8”] scale drawings and 3D drawings showing layouts of awarded product in noted areas from section 2.0 -b

d. The contractor shall allow for two (2) revisions per department layout included in design services including updating Auto-Cad Drawings and PDFs as request by VA Interior Designer.

e. The contractor shall be responsible for taking and applying accurate field measurements to ordered product for verification of correct sizing. Site measure must be performed withing 7 days of award of contract. Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements. The Vendor shall be liable for any incorrect field measurements leading to incorrect product order.

f. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer.

g. The product must not be placed into production without clearance from the VA Interior Designer.

h. The contractor shall track manufacturing schedule, shipping, and receiving schedules and notify VA Interior Designer with updates of estimated date by email.

i. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA Interior Designer a remediation plan within 5 business days.

j. The contractor shall provide up to 30 days free storage if any small construction delays.

The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

Project Management

a. Track furniture through ordering, delivery schedules, shipping, and all the way through installation. Provide schedules to ID COR and Project Manager.

b. Provide a local Project Manager to be physically onsite during deliveries, Installation and managing installation.

c. Print drawings requested by installers.

d. Before installers install all wall mounted items coordinate with Interior Design for approval before install all other wall mounted items (ie clocks, whiteboards, etc.)

e. Complete a final walk with lead installer(s) and compile a “punch-list”.

f. Manage punch list items, including the ordering, delivery, and install of punch list items.

g. Provide maintenance manuals for all products specified if necessary.

Installation/ Delivery

Inspection

h. Prior to work of this Section, carefully inspect previously installed work. Verify all such work is complete to the point where this installation may properly commence.

i. Verify that work of this section may be installed in strict accordance with the original design, all pertinent codes and regulations, and all pertinent portions, of the referenced standards.

j. In the event of discrepancy, immediately notify the Designer.

k. Do not proceed with installation in areas of discrepancy until all such discrepancies have been fully resolved.

Installation and Workmanship

l. Coordinate installations per construction schedule. Need two weeks’ notice to notify end users and coordinate computer and equipment moves by VA.

m. All installation methods shall be in accordance with the printed instructions of the manufacturer.

n. All items must be placed in the proper location as indicated on the Furniture Plans.

o. All furnishings must be in working condition and completely assembled. All assembly and installation work involved in placing furniture shall be completed by the Dealership, including fastening, or securing to walls when required.

p. Each item must be clean and free from dust, packing marks, tags, labels, etc.

q. All task lighting shall be installed with the correct lamp per the lighting manufacturer’s instruction and equipped with an appropriate cord and plug.

r. All “punch list” items must be completed prior to acceptance by the Owner

s. The furnishings shall be neat in appearance and from defects. Use no shims, wedges or similar job fashioned materials.

t. Protection of carpet, vinyl tile, walls, and ceiling are the responsibility of the installers during installation. Any damage shall be replaced with like material and finish at no cost to the Owner.

u. Maintain areas free of waste materials, debris, and rubbish. Maintain site in a clean and orderly condition.

v. Use cleaning materials which do not create hazards to health or property, and which will not damage surfaces. Use only those cleaning materials and methods recommended by manufacturer of the surface material to be cleaned. Use cleaning materials only on surfaces recommended by cleaning material manufacturer.

w. Provide for all dumpsters, haul fees and dump charges as required. Do not use Owners collection facilities at any time.

x. Installers are responsible to check in with Interior Design, prior to installation each day to obtain VA vendor badges and must be worn above the waist and must be visible always.

y. Installers are responsible to follow VA vendor guidelines and wearing appropriate uniforms/clothing.

Punchlist Inspection

z. Punchlist inspection will not commence until the above items are complete and ready for inspection. If the Dealership schedules an inspection and the above items are not completed, the Dealership will be responsible for any and all additional costs incurred by the Owner’s representative, including but not limited to travel costs and professional fees at the Owner’s representative’s hourly rate.

Work Required by Others

All work required by other trades shall be identified under this section by the Bidder.

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