P02. Weed Control LL- 36C26224Q0107.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJE

CT*

Weed Control VA Loma Linda Healthcare System Facilities Management Services

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 87108

SOLICITATION NUMBER* 36C26224Q0107

RESPONSE DATE/TIME/ZONE 11-03-2023 11:00 MOUNTAIN TIME, DENVER,

USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* S208

NAICS CODE* 561730

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

NCO22-Gilbert Network Contracting

New Mexico VA Health Care System

1501 San Pedro Drive SE

Albuquerque NM 87108

POINT OF CONTACT* Contract Specialist

Jordan Alonzo jordan.alonzo@va.gov

(505)767-6094

PLACE OF PERFORMANCE

ADDRESS VA Loma Linda Healthcare System (VALLHCS)

11201 Benton Street, Loma Linda California

POSTAL CODE 92357

COUNTRY United States

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g.

Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The VA Loma Linda Healthcare System is looking for a contractor for weed control services around the campus including courtyards and library rooftop.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 561730 $9.5M.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetCert Registry located at http://veterans.certify.sba.gov. All interested Offerors should submit information by e-mail to Jordan.alonzo@va.gov . All information submissions to be marked Attn: Jordan Alonzo, Contract Specialist and should be received no later than 11:00 am MDT on November 6, 2023.

***DRAFT***DRAFT***DRAFT

TITLE:

Apply Herbicide to the Campus Grounds, Asphalt and Sidewalks.

BACKGROUND INFORMATION:

The purpose of this contract is to ensure that the VA Loma Linda campus is a weed free campus. The hospital campus pavements, Court Yards, Library Roof, ALL Grounds, sidewalks need herbicide applied weekly to control the weeds emerging and making the grounds unsightly.

OBJECTIVES:

The purpose of this contract is to have a Contractor to furnish all labor, materials, supplies, tools, and equipment to apply herbicide to approximately 20 acres, asphalt parking spaces and sidewalks, Indoor Courtyards, Library Roof.

Services performed shall conform to industry standards and this statement of work (SOW).

Additional scope as per the below:

• Contractor to mechanically knock down tall weeds prior to applying herbicide.

• Contractor to post signs where herbicide is being applied.

• Contractor to retain record of areas where herbicide was applied and quantity of herbicide applied to submit to the Maintenance and Operations Chief or VA COR on a quarterly basis.

• Contractor to provide Safety Date Sheet (SDS)for review and keep a copy onsite for the applicator.

• Contractor to ensure secondary containment for herbicide brought onsite.

• Contractor to clean-up spills immediately and prevent runoff of herbicide.

• Contractor to obtain permission to use suggested herbicide which should be on the Department of Defense (DOD) approved herbicide list.

• Contractor to avoid applying herbicide on days where there is excessive wind.

I. SPECIFIC TASKS

The Government shall not be responsible for any loss, damage, or theft of contractor items. Contractor shall be responsible for acceptable standards.

Contractor is to assure that VA Loma Linda always remains a weed free campus throughout the year.

II. GENERAL PARAMETERS:

a. The contractor shall be responsible for ensuring that all work be done in a manner that safeguards all VA visitors, employees, and public. The contractor shall be solely responsible for all actions initiated and/or completed by his/her employees.

Furthermore, the contractor and his/her employees shall have a clear understanding of, and be sensitive to, such environmental issues as contamination, local wildlife, etc., and be consistent and fully compliant with all applicable Federal, State, County and City laws, ordinances, Right-to-Know laws, EPA guidelines, and regulations.

III. DAMAGE TO GOVERNMENT PROPERTY:

a. Contractors shall be responsible for replacement of any VA Loma Linda damage property Any such damage shall be brought to the immediate attention of the COR.

b. At the Government’s discretion, the contractor shall either repair or replace the property, or reimburse the Government the full amount for all property damage(s).

The contractor shall be aware that Government property – beyond standard structures and equipment – also includes monuments, trees, beds, and turf (i.e., wounded trees or damaged turf).

PERIOD OF PERFORMANCE:

One (1) Year (Base Year) and Four (4) Option Years.

Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer’s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.

IV. PLACE OF PERFORMANCE:

VA Loma Linda 11201 Benton St Loma Linda, CA 92357

V. LICENSING REQUIREMENTS:

a. Offeror must possess a 30-hour Occupational Safety and Health Administration

(OSHA) safety card

VI. SPECIFIC REQUIREMENTS:

a. Contractor shall schedule start date with POC or designee five (5) business days in advance.

b. Contactor personnel don’t require a Loma Linda PIV badge.

c. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here OSHA Regulations, www.osha.gov NFPA, www.nfpa.org

VII. RECOGNIZED HOLIDAYS:

The following is a list of all Government recognized holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

VIII. CONTRACTOR EMPLOYEES:

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Examples: wearing of distinctive clothing such as uniform, badges, patches, etc. Contractor personnel shall wear identification (I.D.) badges during the entire time they are on the VA Loma Linda Healthcare System grounds. I.D.

badges must have identification picture, name of the individual, and the represented company depicted on it.

XI. SMOKING AND VAPING POLICIES:

Smoking and vaping are prohibited on Government property.

X11. SAFETY AND PPE EQUIPMENT:

Personal Protective Equipment shall be worn and provided for each Contractor employee by the Contractor. Possession of weapons are prohibited. Contractor is to obey ALL VA Loma Linda Traffic relegations while on VA campus.

XIII. PARKING:

It is the responsibility of Contractor personnel to park only in designated parking areas.

Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.