P01 Statement of Work.docx

Statement of Work Fort Meade VA Medical Center Digital Signage/Electronic Bullet Boards Service line: Whole Health

Introduction Fort Meade and Hot Springs Medical Centers and RC CBOC should have digital signage/electronic bulletin boards which would share program information specific for Veterans. This information would include awareness and information regarding Suicide Prevention, Whole Health offerings, Healthy Living/Prevention offerings such as diabetes classes, My Healthy Vet messages, etc. This requirement is in support of a brand name or equal requirement. The digital signage/electronic bulletin boards should be brand name or equal to Janus Vizia 4.x Software Unlimited. See FAR Clause 52.211-6 Brand Name or Equal (AUG 1999) for additional information.

General Conditions Site Address Hot Springs VA 500 N 5th

HS, SD 57747

Primary Care Waiting Room Mental Health Waiting Room Canteen Dialysis Fort Meade VA 113 Comanche Rd Fort Meade, SD 57741

· Waiting Rooms 1,2,3,4

· Outpatient Mental Health

· Canteen Rapid City CBOC 3625 5th Street #100 Rapid City, SD 57701 Main Waiting Area

Schedule and Order Management The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 90 days due to construction delays.

The awardees actual delivery dates will be confirmed by VA upon award.

Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Logistics POC Wesley Walker (Office); 605-720-7452 or Emily Apland (Office) 605-720-7427 prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company. Vendor responsible for conducting a site visit to verify logistics and loading dock access/egress.

Delivery shall be freight on board (FOB) – Destination.

The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Mountain Time), Monday through Friday, and excluding Federal Holidays.

Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded by the vendor, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.

1.3.7 Delivery includes:

Offloading the equipment from the truck, moving the equipment to the correct delivery location in the space. Equipment paperwork & warranty information must be handed to the approved government contact onsite Use of Warehouse-Not applicable direct delivery to the new facility Clean Up and Disposal There are no dumpsters available for vendor use.

The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

Deliverables:

Assembly and Installation [ ☐ is ☒ is not] required.

Training [ ☒ is ☐ is not required] Standard Warranty The products shall be covered by vendor’s standard warranty terms and provisions. Vendors to provide their standard warranty information in their quotes. It should be noted however that the warranty coverage shall be no less than 1 YEAR.

The warranty period set forth therein shall be for one year following delivery of the product and approval by the VA POC at Fort Meade VA.

The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the manufacturer.

The vendor shall warrant the products against defects in material and workmanship under normal use and service, repair or replace at vendor’s cost any defective Product (or issue a credit or refund based on the purchase price paid therefor); and The vendor shall pay (or refund the amount of) all freight and shipping charges for any defective Products returned under this paragraph.

Use of Premises If during the performance of this contract, work will be carried out on RC, FM, and HS VAHHCS premises, the vendor shall perform all work in such a manner that will cause a minimum interference with VABHHCS operations and the operations of other contractors on the premises.

The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor (GC) prior to and during delivery and installation activities.

The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g., hard hats, safety vests).

The vendors shall abide by all rules and regulations set forth by the CDC & the VABHHCS due to the Coronavirus (COVID-19) and have their own personal protective equipment (PPE) in use for the time they are on the GLA campus grounds.

We will be using existing electronic bulletin boards at Fort Meade, already secured in the waiting areas and canteen. We will need to use software supplied by the company which would be either via cloud or ‘on premise’ depending on what contracting will allow. We will need to secure monitors to the walls/areas at Hot Springs and utilize software device to attach to the monitors. The monitor at the RC CBOC is purchased and will be secured in the waiting area when the clinic is completed.

Specifications Hills System:

· Display including Mounts - static - no frames

· Content / Templates

· Software - unlimited user licenses (system scalable)

· On-Premise - customer to provide server or VM

- Installation performed by VA Hospital --- this could be determined.