P01_SOW Vehicle Wraps.doc

VA OED

Contract/Acquisition Strategy

B.2 Statement of Work WCHCS Vehicle Wrap

VA Western Colorado Health Care System

2121 North Avenue

Grand Junction, CO 81501

1. Purpose. To install new vehicle decal wraps for two WCHCS vehicles. (MMU & MAC).

2. Scope. The Contractor shall provide removal services the existing decals / wraps, utilize provided graphics to create new wraps/decals, and apply the wraps/decals to the vehicles.

3. Mandatory Tasks and Deliverables. The contractor shall provide demo for existing wraps, utilize provided graphics to fabricate new wraps/decals and install new wraps/decals. If for any reason, any deliverable cannot be delivered on time according to the below schedule, the contractor shall provide a written explanation three days prior to the due date to the Contracting Officer Representative (COR). This written transmittal shall include a firm commitment of when the work shall be completed. This transmittal to the COR shall cite reasons for the delay, and the impact on the overall project. The COR and Contracting Officer Specifically, the contractor shall:

3.1 Task One. The contractor shall remove existing wraps on RV.

Deliverable 3.1.1. Provide a bare vehicle, prepped for new wrap.

3.2 Task Two. The contractor shall install the new wrap to the RV. Dimensions are: Front 69” x 12”, Driver’s side 407” x 80”, Passenger side 376.55” x 80”, Rear 50”x 80”. Each area includes a 4” bleed.

Deliverable 3.2.1. Contractor fabricated decals and wraps installed on RV.

3.3 Task Three. The contractor shall remove existing wraps on Mobile Audiology Unit Box Truck.

Deliverable 3.3.1. Provide a bare vehicle, prepped for new wrap.

3.4 Task Four. The contractor shall install the new wrap to the Mobile Audiology Unit Box Truck. Dimensions are: Front 96” x 43”, Driver’s side 315” x 102” and driver’s door, Passenger side 315” x 102” and includes passenger door, Rear 96” x 102”. Each area includes a 4” bleed. See attached documents.

Deliverable 3.4.1. Contractor fabricated decals and wraps installed on box truck.

3.5 Schedule for Mandatory Deliverables.

3.5.1 Table of Base Period Mandatory Deliverables Due Dates

Purpose: The RV and Box Truck are used as mobile medical support stations and delays in returning these vehicles back to the Grand Junction VA Medical center beyond the timeline below will compromise the mission support of our Veteran patients.

5.2.1/5.4.1

4. Period of Performance. The period of performance shall be within 25 days. (6/13/2022 – 7/11/2022) There are eleven (11) Federal holidays set by law (U.S.C. Title 5 Section 6103) for which the government will be unavailable:

New Year’s Day

Martin Luther King Day

Washington’s Birthday

Memorial Day

Juneteenth Day

Independence Day

Labor Day

Veteran’s Day

Columbus Day

Thanksgiving

Christmas Day

5. Place of Performance. The Contractor shall perform work at their climate control facility. The facility shall for work performance shall be indoors and conditioned to ensure proper installation. Reason: Wraps are sensitive to the environment and Grand Junction can experience extreme weather. Even now, the desert can reach temperatures of 88 degrees in April and 100 degrees in May. These temperatures have the potential to bubble the wrap prior to it setting on the vehicle (within 48 hours of installation). And while we don’t receive a lot of moisture, wind speeds can reach up to 25 MPH. Placing the side wraps outside on vehicles this large in 10+ MPH winds is a difficult task.

i. Work shall be performed within 50 miles of WCHCS. Driving the two vehicles and the chase vehicle is tiring cost prohibitive. Round trip totals for the larger vehicles is roughly 200 miles and 100 miles for the chase vehicle and includes a loss of six to nine employee workdays.

6. Type of Contract. Firm-Fixed Price

7. Changes to the SOW. Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

8. Government and Contractor Responsibilities.

a. The contractor shall request other VA documentation deemed pertinent to the work accomplishment directly from the COR. The contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work.

b. The contractor shall maintain frequent communications with COR to conduct work in progress reviews. Progress reports shall be delivered electronically to the COR, with an electronic courtesy copy to the CO.

9. Formal Acceptance or Rejection of Deliverables. The VA shall have 3 business days to review each document and provide feedback and comments. The contractor shall have five business days to address comments. A final review shall be conducted with the COR and the Fleet Manager. Delivery of the final review document with incorporated comments from the final review meeting shall constitute acceptance by the VA with COTR’s written approval.

10. Quality Standards for Deliverables - Performance Measures:

Standards:

c. Vehicle surface is free from adhesives, epoxies, and / or residues used on the vehicle’s previous wrap. Ensure the vehicle surfaces are clean, wax free and ready for application on new wrap.

d. Installed wraps / decals are flat and have no bubbles, wrinkles, discolorations or tears in the applied material.

e. Wrap / decal edges are flat and secure with no sign of peeling.

f. Wraps are installed symmetrically and parallel to existing edges.

g. Warranty for 12 months against defective materials and a 12-month unconditional guarantee on parts and labor.

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