P01 SOW Research CLC and Chapel Roofs.doc

STATEMENT OF WORK

ARCHITECT / ENGINEERING SERVICES

PROJECT NO. 526-23-132 RESEARCH BUILDING, CLC BUILDING AND CHAPEL FAÇADE LEAK REPAIR AND ROOF REPLACEMENT

JAMES J. PETER VA MEDICAL CENTER

130 WEST KINGSBRIDGE ROAD

BRONX, NY 10468

BACKGROUND:

The Chapel building of the James J. Peters Veterans Affairs Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468 is currently seeking a Registered Architect or Structural Engineer to perform a design phase of the building’s façades leak repairs and roof replacement, waterproofing membrane, structural beam, brick, or other layers of the wall. The Chapel building (Building 107) is located on the west end of the main entrance, and the exterior facade in question is near the connection point between the Chapel building and the CLC building (Building 106). The Research Building (Building 105) is also in need of a roof replacement instead of the patch repairs that have been done throughout its’ life span. The approx. total square footage is 59,000 sqft for all roof replacements.

The main cause for concern is that during heavy rainstorms, rain penetrates the building from either the roof or the northeast corner and travels directly through the building envelope into the first floor damaging several rooms located in the Occupational Health area (Building 107). The interior of the chapel wall is spalling. Probes were completed in the wall to detect the main cause of this water leakage.

The chapel building is antiquated and will therefore require any choice of means and methods (scaffolding, piping, boom lift, etc.) to bring contractors up to the area of concern on the exterior (the 3rd floor/the chapel roof).

The completed probe report resulted in a detailed explanation of the condition of the interior wall and its membrane. The contractor shall propose a plan to curb this water leakage issue, which may include but is not limited to: repointing of brick, a retiling of the roof, replacing brick, replacement of the waterproofing membrane, a fix of the shelf angle of any beams, replacing the beam which connects Building 106 and 107, flashing, or other viable options the contractor decides.

The C&A requirements do not apply, and a Security Accreditation Package is not required.

INSPECTIONS

1. The A/E contractor shall be provided with building access by the contracting Officer Representative to inspect and review the existing roofs.

2. The A/E contractor shall review the gutters and downspouts of each building and assess if corrections are required.

PERFORMANCE OF WORK LOCATION

3. Site of work to be performed will be the Chapel Building (Building 107) façade and roof, the CLC Building (Building 106) roof and the Research Building (Building 105) roof.

SITE INVESTIGATION AND ANALYSIS

4. The A/E Contractor shall perform a site visit to inspect existing conditions.

5. The A/E Contractor shall evaluate HVAC, electrical, and telecommunications systems, bulkheads, railings, and all roof penetrations that interface with the roofing system and determine if new flashing is needed.

6. The A/E Contractor shall identify roof type, slope, drainage configuration, structural deck conditions, insulation, flashing, and penetrations.

7. The A/E Contractor shall document existing roof assemblies and obtain as-built drawings (if available).

DESIGN DEVELOPMENT (DD PHASE)

8. The A/E contractor are also responsible for upkeep, labor, equipment, service, and any other maintenance during and after completion of the design work. All A/E contractor equipment and debris are to be removed from the site once service is complete.

9. A/E Contractor shall furnish all materials and labor to accomplish the task to perform design of leaking façade repair of the Chapel building’s northeast corner and roof replacement of Chapel, Research Building and CLC Building.

10. The A/E Contractor shall provide a plan to curb the water leakage into the Chapel building, and may include: a repointing of brick, a retiling of the roof, replacing the brick, replacement of the waterproofing membrane, a fix of the shelf angle of any beams, replacing the beam which connects Building 106 and 107, flashing, or other viable options the contractor decides.

11. The A/E Contractor shall provide a plan to curb the water leakage into the Research Building (Building 105), its bulkheads, penetrations, and equipment bulkheads.

12. The A/E contractor shall supply all materials needed the design phase for this job to be completed, which includes but is not limited to boom lift, scaffolding, probe equipment, sealant, caulk, hand tools, saws, brick, mortar, welding equipment, etc.

13. The A/E Contractor shall develop schematic and design development drawings showing proposed roofing system types (e.g., EPDM, TPO, standing seam metal).

14. The A/E Contractor shall provide a design for the two Main Building 2nd floor roofs next to third floor elevator banks.

15. The A/E Contractor shall design and oversee the removal of the existing equipment lift and the design and installation of a new electrified equipment lift (with a minimum 1,000 lbs. lift capacity) on the roof of the main building where the existing lift is currently located.

16. The A/E Contractor shall recommend repair or reinforcement requirements for the existing sub roof decking for all buildings.

17. The A/E Contractor shall provide roof assembly section drawings, attachment methods, and energy code compliance strategies (e.g., insulation R-values, vapor barriers).

18. The A/E Contractor shall design with the use of Stonhard Waterproofing Mortar System, A 3-part system, this option substitutes the primer with Stonclad GS—a ¼" troweled mortar system—providing enhanced impact resistance and a smooth, uniform finish that eliminates surface imperfections. This system may take up to 8/9 days for completion.

19. The A/E Contractor shall identify necessary fall protection and rooftop safety improvements.

20. The A/E Contractor shall include preliminary cost estimate and lifecycle analysis of proposed options.

CONSTRUCTION DOCUMENTS (CD PHASE)

21. The A/E Contractor shall provide full construction document package including:

a. Architectural roof plans

b. Roof details and sections

c. Structural deck modifications or reinforcements (if required)

d. Sheet metal details (coping, flashing, edge)

e. Roof drain and scupper design

f. Tie-in details for mechanical and electrical systems

22. The A/E Contractor shall coordinate specifications using CSI MasterFormat Division 07 (Thermal & Moisture Protection).

23. The A/E Contractor shall coordinate with all relevant disciplines (architectural, structural, mechanical, electrical).

24. The A/E Contractor shall ensure compliance with applicable federal guidelines and sustainability targets.

25. The A/E Contractor shall provide construction documents in an AutoCAD file type format, as well as full sets of drawings in PDF file type format.

Specification Development

26. The A/E Contractor shall develop a technical specification book to accompany the drawings.

27. The A/E Contractor shall include warranty requirements (20-year system warranty, 2-year contractor workmanship).

28. The A/E Contractor shall define material performance standards and submittal requirements.

COST ESTIMATING & BID SUPPORT

29. The A/E Contractor shall provide a detailed construction cost estimate using current RSMeans or similar federal cost guide.

30. The A/E Contractor shall provide Value Engineering: Provide alternate roof design materials or systems with cost comparison

31. The A/E Contractor shall include estimates for:

a. Demolition and disposal

b. Roof replacement and insulation

c. Structural repairs

d. Flashing and drainage

e. Safety provisions

32. The A/E Contractor shall provide Division 01 General Requirements.

33. The A/E Contractor shall Attend pre-bid meeting and respond to RFIs related to design.

34. The A/E shall use AutoDesk Build for all submittal documents. AutoDesk Build will be the official Design Management and Construction Management Platform for the pre-design, design, construction, and close-out phases of the project. The A/E shall refer to documents:

a. 013200 Construction Documentation

b. Construction Management Platform Contract language

DELIVERABLES PROVIDE BY A/E CONTRACTOR

PERIOD OF PERFORMANCE

35. The A/E Contractor shall provide a total Design Period: [60–120 days] from Notice to Proceed (NTP).

36. The A/E Contractor shall provide deliverables due at 30% / 65% / 100% milestones.

37. The A/E Contractor shall ensure that all work must be performed within standard business hours unless pre-approved.

ESTIMATED COMPLETION TIME: 266 CALENDAR DAYS

CODES, STANDARDS, & GUIDELINES

38. The A/E Contractor shall ensure that all codes, standards and guidelines are followed, including but not limited to:

a. GSA PBS P-100 Facility Standards for Public Buildings

b. FAR Subpart 36 – A-E Services

c. ASHRAE 90.1, IBC 2021, NFPA 101

d. UFC (Unified Facilities Criteria) for DOD projects

e. Local and state building codes

f. LEED v4.1 and federal energy efficiency mandates where applicable

COORDINATION REQUIREMENTS

39. The A/E Contractor shall coordinate with the government’s project manager, building engineer, and security manager.

40. The A/E Contractor shall attend all scheduled design review meetings (can be virtual).

41. The A/E Contractor shall submit design review responses and revision logs.

SECURITY and SAFETY

42. The A/E Contractor staff shall provide background checks for site access.

43. The A/E Contractor must comply with all building access rules and maintain confidentiality of sensitive site data.

44. The Contracting Officer or his/her designee will notify the A/E contractor of any noncompliance with the foregoing provisions and the action to be taken. The A/E Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the A/E Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the A/E Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default.

45. A/E Contractors are also responsible for the safety of their workers. A/E Contractors will follow all necessary safety protocols and will submit any documentation to follow VA standards. Contractors must be licensed to work in the state of NY.

46. Certification is not needed but is highly favorable for a company to bid on this work. Preference would thusly result in individuals with a Department of Buildings QEWI/QRWI (Local Law 11) as per the NYC Rules and NYC Administrative Code. To be certified as a QRWI inspector, the candidate must be a registered professional engineer in New York State. In addition, the QRWI candidate will be required to document, to the Department, a minimum of three (3) years of structural engineering experience in: retaining wall design, support of excavation, structural design, and/or forensic structural engineering assessments.

47. Responsible for their own parts Any materials, boom lift, scaffolding, equipment, and other tools are the responsibility of the A/E contractor to maintain. The A/E contractor shall have 2 weeks to fix any safety or non-compliance issues as brought to the attention of the CO and COR.

ATTACHMENT

48. See the attached Chapel Façade and Roof Leak Report provided by the VA.

PHOTOS (4)

ARCHITECT / ENGINEERING SERVICES

AUTODESK REQUIREMENTS

A. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

B. Contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award.

2. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

3. The access request shall be in writing and include a list of staff. The list shall include the following information:

· Full Name

· Company Name

· Email Address

· Role/Position on the project (i.e., Project manager, site super)

4. Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days.

5. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

C. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

D. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

E. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

F. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform.

G. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.