P01 SOW Renovate 1st Floor Registration and Restrooms 11-10-20.docx

Renovate 1st Floor Registration Area and Restrooms November 10, 2020

A/E Scope of Work

Renovate 1st Floor Registration Area and Restrooms 562-21-722

TABLE OF CONTENTS

SCHEDULE AND SUBMISSION REQUIREMENTS

4.0 PROPOSED DESIGN DEVELOPMENT SCHEDULE AND SUBMISSION

REQUIREMENTS

5.0 PROPOSED CONSTRUCTION DOCUMENTS SCHEDULE AND SUBMISSION

REQUIREMENTS

6.0 CONSTRUCTION PERIOD SERVICES

1.0 SCOPE OF WORK

A. The A/E shall develop all Space Programs, Schematic Design, Design Development, Construction Documents, Construction Administration Services, Technical Specifications, and Cost Estimates, for the "Renovate 1st Floor Registration Area and Restrooms” Project at the Veterans Affairs Medical Center (VAMC), Erie Pennsylvania.

B. The proposed project consists of the renovation of the existing registration area, restrooms, circulation area and support spaces on a portion of the First Floor of Building 1. The renovation of the restrooms shall include new fixtures, partitions and finishes. The A/E shall consider in their design, the need to demolish the non-structural wall between the existing Atrium and the Main Project Area, to open-up and integrate the renovated Registration Area to the Atrium/Lobby. There are existing structural columns, within this wall, that will remain in place. The A/E shall also evaluate the possibility of the Registration Area extending somewhat to the Atrium/Lobby area, if by doing this, it benefits the overall design and the visual and physical connection between the adjoining spaces. The Project shall also include the renovation of the valet entrance area, to be considered as a Base Bid Deduct. This project should relate to the design features established on the ongoing Consolidate Primary Care project, such as circulation patterns, materials, finishes, lighting and others, so that the project ends up blending seamlessly with the ongoing one. Refer to Attachments 1 and 2, provided as reference, showing the location and relationship between the areas to be remodeled and the nearby areas. Attachment 1 shows the project areas, as related to existing conditions and Attachment 2 illustrates the project areas, as related to a schematic diagram for the Consolidate Primary Care project. The Main Project area is approximately 2,318 sq. ft. and the valet entrance area approximately 605 sq. ft. The Project shall also consider equipment and furniture planning, as well as all required Site preparation needed to deliver a fully functional project. Deliverables to consist of Schematic Design Drawings, Design Development Drawings, Construction Drawings, Narratives, Presentation Boards, Estimates, Specifications and other documents as described later in this Scope of Work.

C. As part of their services, the A/E shall engage in meetings and conversations with Erie VAMC authorized representatives to develop a Final Space/Design Program, based on this Scope of Work (SOW), information from the aforementioned meetings and applicable VA Design Guides. Some of the proposed Design Components mentioned above, could be adjusted and/or modified, as a result of this programming process.

D. The A/E shall contemplate at least two design options, taking into consideration major features and systems, and provide recommendations to the VA, regarding which options they consider to be the best and why. The A/E shall provide sufficient data and information to allow the VA to compare, and contrast the different design options, features and systems, so that the VA can arrive at their own conclusions. The information provided shall include, but is not limited to, the following: pros and cons of the design options, features and systems; initial construction costs; maintenance activities and costs; life cycle costs; and expected life spans.

E. The A/E design process shall also include the development of a detailed furniture plan, which will be part of the entire design submission process. This will require working with the Erie VAMC Interior Designer to coordinate an appropriate furniture and fixtures layout, and assure that the space is designed for, and accommodates the planned furniture and fixtures. Furniture items, such as chairs, sofas, desks and modular stations would not be considered as part of the budgeted construction price.

F. The A/E shall design and coordinate all necessary project systems and connections, including but not limited to architectural, structural (if required), mechanical, electrical, telecommunications, fire protection, plumbing work, drainage, etc., so that the end-result is a fully functional project. The A/E shall provide complete and fully coordinated construction documents, that take care of all the different trades, and the coordination between trades. The A/E shall also coordinate the different trades with the actual physical space available in the Project area.

G. The A/E shall incorporate in their documents, phasing considerations required to perform this work.

H. The A/E shall be responsible to review and document all existing conditions in the Project area and other areas that directly affect the Project. This shall include all existing utilities, systems and structures. Drawings showing architectural and other features of the affected building, are available in files at the Engineering Service, VA Medical Center. These drawings are not expected to be accurate in all respects, and the A/E is responsible to verify all features affecting the project by field investigation. All existing conditions, shown on drawings furnished to the A/E by the Erie VAMC, shall be verified by the A/E. The A/E firm shall be responsible for its independent assessment of existing conditions and dimensions.

I. As part of their responsibilities, the A/E shall provide comprehensive existing conditions and demolition drawings, showing all non-structural walls to be demolished, items or fixtures to be removed, utility systems to be removed, existing chases to remain if applicable, components to remain, and any other related work required to allow for the new Project to be built as designed. Special considerations should be taken, to assure that no abandoned utilities shall remain in the Project area. These drawings should be based on proper Site investigation, as indicated in Section 1.0.H of this SOW.

J. The A/E shall be required to develop all documents utilizing BIM software in order to provide a computer 3D model, and prepare various 3D renderings to present to the VA throughout the design phases, to adequately represent, among others, the following: interior spaces; public areas; office space; wayfinding; materials; lighting, etc. Refer to Sections 2.0.H, 2.0.I and 2.0.J of this SOW., for additional information regarding BIM requirements.

K. The A/E shall design and develop the Project to follow LEED® Silver Certification goals and standards. The A/E doesn’t have to get Demonstrable LEED® Silver Certification for the Project. The A/E shall provide the Erie VA information and documentation of the measures, considerations and decisions made to follow the aforementioned goals and standards, on the Narrative portion of each Submission. This information should be continuously updated throughout the Submission process.

L. Enhanced Commissioning - The VA may employ a third-party commissioning agent to follow Federal Mandates requiring whole building commissioning and enhanced commissioning requirements. The commissioning authority, if employed, will verify performance of building components and systems to ensure design requirements are met; develop a commissioning plan; verify inclusion of commissioning requirements in construction documents; verify installation and performance of commissioned systems (testing and system monitoring), operation & maintenance manuals and training; and produce a commissioning report. The A/E team shall work with the commissioning agent throughout the design and construction process to assure all sustainable objectives are met. For further information, reference the “Federal Leadership in High Performance and Sustainable Buildings Memorandum of Understanding”.

M. Integrated Design – Use a collaborative, integrated planning and design process that initiates and maintains an integrated project team in all stages of a project planning and delivery. Establish performance goals for energy, water, materials, and indoor environmental quality along with other comprehensive design goals and ensures incorporation of these goals throughout the design and lifecycle of the building.

N. The A/E shall develop their design and construction documents, based upon a projected construction cost of $885,335. The A/E shall also develop phasing plans, as necessary.

O. All work shall be coordinated with upcoming and current projects to prevent any duplication of efforts, especially with the current “Consolidate Primary Care Project”, which is adjacent to this one. New design shall be accomplished in accordance with latest VAMC guidelines, codes and specifications.

P. Designs shall comply with all applicable VA Design Standards, VA Design Guides and VA Design Manuals, including but not limited to VA HVAC Design Manual; VA Sustainable Design Manual; VA Barrier Free Design Standard PG-18-13; Room Finishes, Door, & Hardware Schedule Program Guide PG 18-14; Architectural Design Manual; Interior Design Manual, among others, and also with IBC, IECC, IFGC, IMC, IPC, NFPA, NEC, EPA, OSHA, ANSI, ASHRAE, JCAHO, ADA and other applicable Federal, State and Local code requirements. The A/E will be responsible for a complete functional design and to provide biddable documents, meeting all requirements. All technical VA information can be accessed via the Technical Information Library at http://www.cfm.va.gov/TIL/.

Q. Applicable chapters of VA Master Construction Specifications will be prepared by the A/E, including any necessary adaptations, as part of the Construction Documents. The end-result should be a complete set of Specifications, fully coordinated with the drawings, that includes all applicable Sections related to the Project.

R. The A/E shall design and specify doors, hardware, finishes, fixtures, and interior signage & wayfinding, following current U.S. Department of Veterans Affairs Standards and Guidelines, in direct coordination with the Erie VAMC Interior Designer.

S. The A/E shall carefully review all requirements of the latest edition of the Accreditation Manual for Hospitals, of the Joint Commission on Accreditation of Hospitals, with respect to design and operating requirements and report all conflicting conditions in writing.

T. Project Schedule to be as follows:

1. Project Schedule is 265 days to complete Site Investigation, Programing, Schematic Design, Design Development, Construction Documents, Technical Specifications, and Construction Cost Estimates.

2. Proposed Submission Schedule:

Kick-Off Meeting / Notice to Proceed ………………………………………... 0 days Site Investigation / Programming / Schematic Design 1 (SD-1) Submission (15%) ………………………………………………………. 30 days VAMC SD-1 Submission Review ……………………………………… 40 days Schematic Design 2 (SD-2) Submission (35%) …………………………………. 70 days VAMC SD-2 Submission Review ……………………………………... 80 days Design Development 1 (DD-1) Submission (70%) …………………………… 125 days VAMC DD-1 Submission Review ………………………………………140 days Construction Documents 1 (CD-1) Submission (90%) ………………………… 180 days VAMC CD-1 Submission Review …………………………………… 195 days Construction Documents 2 (CD-2) Submission (100%) ……………………… 235 days VAMC CD-2 Submission Review ……………………………………. 250 days Final Contract Documents (CD-F) Submission (Final) ………………………… 265 days

3. A/E shall note that the above schedule is for guidance only. This schedule may be adjusted to meet the needs of the VA Medical Center, for obligation of funds and other considerations. The above proposed design schedule includes government review time.

4. Completion of Construction Administration Services will be dependent upon award of Construction Contract.

U. Privacy Training:

1. All A/E employees and A/E subcontractor employees, requiring access to VA information, shall complete the following, before being granted access:

a. Successfully complete the VA Privacy and Information Security Awareness Course and Rules of Behavior training, and annually complete required privacy/security training.

b. Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information access.

c. The contractor shall provide to the VA COR a copy of the training certificates for each applicable employee, within 1 week of the initiation of the contract and annually thereafter, as required.

2. To complete the training modules:

· Access courses electronically through TMS at the following website: https://www.tms.va.gov/SecureAuth35/SecureAuth.aspx?ACTIVEX=no

· After you have gained access to the site, follow procedures to register if you are new user, login using your username and password

· Click “Browse the Catalog” (left hand column)

· Enter VA Privacy Training for Personnel (center of page)

· Hit the “Enter” Button or Click on the magnifying glass to start the search

· Select VA Privacy Training for Personnel without Access to VA Computer Systems or VA Sensitive Information (VA20939).

· Print the training certificate at the end of the session or;

Review the text version of the training modules and complete the certificates found at the end of the training modules. Training should be completed again, if the Project extends for more than a year, as stated in Section 1.0.U.1.a.

2.0 GENERAL

G. VAMC will send out submitted drawings and specifications to conduct a third-party Fire and Life-Safety Review, at appropriate times during the Submission process. Review comments received will then be sent to the A/E for evaluation and appropriate action.

M. The A/E shall develop, execute, and demonstrate that all Project Documents have gone through a rigorous review and coordination effort, as stated in Program Guide “PG-18-15 Volume C - Minor and NRM Projects”.

N. Symbol Identification of Contract Drawings shall be as follows:

G - Project Title Sheet / General Information C - Civil Drawings L - Landscape Drawings HM - Hazardous Materials Abatement Drawings A - Architectural Drawings S - Structural Drawings F - Fire Protection Drawings P - Plumbing Drawings E - Electrical Drawings M - Mechanical Drawings

O. Documents Sizes, Format and Document/Project Information Exchange:

◦Printed Drawings - Black line on white background, "E" Size (30" x 42") Full size, Half size 15”x21” ◦Printed 3D Rendered Images - Full color on white background, size as required for presentation purposes.

◦Electronic Media -AutoCAD 2019 / -Revit Architecture 2019.

◦Drawing Data Information - Shall list all basic information including but not limited to the following: File names, fonts, layer names/types color, blocks used, hatches, etc. The A/E shall also provide CTB File/Files (Plot Style Files) that correspond to the CAD Drawings.

◦The AE shall provide a Construction and Engineering Project Management Software/Site for the exchange and management of Project information, such as Procore, Newforma, Submittal Exchange, or any other compatible with, and approved by, the VA Office of Information Technology. Digital documents for all Submissions shall be submitted this way.

3.0 PROPOSED SITE INVESTIGATION /PROGRAMMING / SCHEMATIC DESIGN SCHEDULE AND SUBMISSION REQUIREMENTS

A. The A/E shall engage in meetings and conversations with Erie VA authorized representatives to develop a Final Space/Design Program, as described in Section 1.0.C. of this SOW. A/E shall submit minutes of meeting/s with VA. A/E to include the final Design Program as part of the Narrative portion of the Submission.

B. A/E to perform Site Investigation and assessment of existing conditions, including but not limited to architectural space and features, sections with special attention to available clearance, circulation, utilities, systems, connections to adjacent areas and/or levels, and any other required documentation of the existing conditions, necessary to perform the overall design tasks.

1. Two schematic design option drawings, to be presented by the A/E, in person at the VAMC. Required printed material to be as follows: (2) half-size sets and (2) full-size sets. Both schematic design options are to be within the programmed budget amount.

2. Narrative Document that provides description of design solutions and major components, advantages and disadvantages of each option, recommendations, and description of major systems, appropriate for the SD-1 phase of the Project. This Document should also include a Basis of Design report that deals with Architectural design, Interior design, Space planning, Mechanical, Plumbing, Fire Protection and Life Safety, and Electrical (including power, lighting, fire alarm, telecommunications, paging and security cameras). This document should also address demolition and new work, related to the different disciplines involved, as well as phasing plans, as required. The document should also establish the reasoning behind decisions made, in addition to other considerations as previously established in this SOW, such as sustainability and energy efficiency, among others. The A/E shall also provide Preliminary Cost Estimates, that would be developed further in subsequent Submission stages. (2 copies)

3. A/E shall submit all applicable items as required and detailed in “Program Guide PG-18-15 Volume C - Minor and NRM Projects”.

4. Drawings to include schematic furniture and equipment plans detailing placement and overall design concepts.

5. In addition to the printed material stated above, the A/E shall deliver electronic versions of the documents, through a VA compatible Project Management Software/Site, as described in Section 2.0.O. of this SOW.

6. There will be a ten (10) day review period for evaluation of the Schematic Design 1 (SD-1) Submission, by VAMC.

E. The second SCHEMATIC DESIGN submission (SD-2) shall be submitted within thirty (30) days after receipt of VA review comments for the Schematic Design 1 (SD-1) submission and NTP. The purpose of Schematic Design 2 (SD-2) is to further develop and refine the solution selected by the VA in SD-1, and to validate that project goals and parameters are reflected in the design, which should be presented in further detail. This Submission shall include the following:

1. Schematic design drawings that further develop the option selected by VAMC in the previous submission. At this stage the A/E shall include, as part of their drawings, schematic sections that illustrate the project, with the different ceiling heights, and also the existing structure and its relation to the proposed design features. (2) half-size sets and (2) full-size sets.

2. Updated Narrative Document that provides description of design solutions and major components, advantages and disadvantages, recommendations, and description of major systems, appropriate for the SD-2 phase of the Project. This Document should also include a Basis of Design report that deals with Architectural design, Interior design, Space planning, Mechanical, Plumbing, Fire Protection and Life Safety, and Electrical (including power, lighting, fire alarm, telecommunications, paging and security cameras). This document should also address demolition and new work, related to the different disciplines involved, as well as phasing plans, as required. It should also address other considerations, as previously established in this SOW, such as sustainability and energy efficiency, among others. The A/E shall also provide Preliminary Cost Estimates, further developed from the prior Submission. (2 sets)

3. A/E shall submit all applicable items as required and detailed in “Program Guide PG-18-15 Volume C - Minor and NRM Projects”.

4. Drawings to include schematic furniture and equipment plans detailing placement, overall design concepts, wayfinding concept, and ideas for materials and finishes selection.

5. A/E to provide 3D images that illustrate some of the main architectural design features and solutions.

6. In addition to the printed material stated above, the A/E shall deliver electronic versions of the documents, through a VA compatible Project Management Software/Site, as described in Section 2.0.O. of this SOW.

7. There will be a ten (10) day review period for evaluation of the Schematic Design 2 (SD-2) Submission, by VAMC.

4.0 PROPOSED DESIGN DEVELOPMENT SCHEDULE AND SUBMISSION REQUIREMENTS

A. The first DESIGN DEVELOPMENT submission (DD-1) shall be submitted within forty-five (45) days after receipt of VA review comments for the Schematic Design 2 (SD-2) submission and NTP. Design Development 1 (DD-1) phase documents shall be based on the final VA approved Schematic Design 2 (SD-2) documents, and shall incorporate all comments, corrections, adjustments, and changes made by the VA in the previous submission review. This Submission shall include the following:

6. Design Development drawings that further develop the approved SD-2 design. (2) half size sets and (2) full size sets.

6. Updated Narrative Document that provides description of design solutions and major components, advantages and disadvantages, recommendations, description and Life Cycle Cost Analysis of major systems. This Document should also include a Basis of Design report that deals with Architectural design, Interior design, Space planning, Mechanical, Plumbing, Fire Protection and Life Safety, and Electrical (including power, lighting, fire alarm, telecommunications, paging and security cameras). This document should also address demolition and new work, related to the different disciplines involved, as well as phasing plans, as required. At this phase, all the requested information shall be shown in a greater level of detail, and should also include cutouts of basis of design fixtures, materials, system components, etc. It should also address other considerations, as previously established in this SOW, such as sustainability and energy efficiency, among others. The A/E shall also provide updated Cost Estimates, with an increased level of refinement and detail, as compared to the prior submission. (2 sets)

6. Edited Specifications coordinated with DD-1 drawings and Narrative. (2 Sets)

6. A/E shall submit all applicable items as detailed in “Program Guide PG-18-15 Volume C - Minor and NRM Projects”.

6. Drawings to include furniture and equipment plans detailing placement, overall design solutions, wayfinding concept and proposed materials and finishes selection. A/E to submit Sample Board showing finishes and materials selection for the Project.

6. A/E to provide 3D images that show main spaces, architectural design features, proposed materials and finishes, further developed, as compared to the prior submission.

6. In addition to the printed material stated above, the A/E shall deliver electronic versions of the documents, through a VA compatible Project Management Software/Site, as described in Section 2.0.O. of this SOW.

6. There will be a fifteen (15) day review period for evaluation of the Design Development 1 (DD-1) Submission, by VAMC.

B. The DD-1 Submission shall include as a minimum the following, in addition to the items already mentioned above:

1. Architectural:

Submit Design Development drawings, including but not limited to demolition floor plan, architectural floor plan, sections, details, doors & windows elevations and schedules, furniture and equipment floor plan, restrooms blow-up drawings, furniture & equipment floor plan, finishes floor plan & schedule, reflected ceiling plan, and any other drawing required to fully illustrate the project. Drawings should incorporate all revisions made on prior submissions. The floor plans should label each room following VA standards, and show net program area for each room with the designed net area.

2. Heating Ventilation and Air Conditioning:

a. Provide complete economic analysis of the approved HVAC and central refrigeration systems. Provide completed feasibility analysis of the approved energy conserving concepts. Provide full documentation of the computerized methodology and full explanation of all coded and abbreviated terms. Make recommendations for the preferred system.

b. Provide updated calculations for block load for the building, sizing of central equipment, and all air handling units with psychometric charts. Provide calculations for pumps, fans, duct mains and water mains, if applicable. Provide catalogue cuts of all central equipment and air handling units.

c. Provide the following for the recommended systems:

i. Updated set of drawings, showing all HVAC equipment, ductwork and piping including sizing, details, schedules, notes, and any other drawing or information necessary to fully explain mechanical systems. Include flow diagrams for air, water and steam, if applicable. A/E shall also include HVAC demolition drawings, with related keynotes.

ii. Diagrams of the control systems with an outline of the sequence of operation. Include main aspects of fire and safety controls.

iii. Plans showing all mechanical rooms, rooftop units and piping if applicable, with block diagrams of all major equipment. Provide typical details and sections in 1/4" scale, as necessary.

3. Plumbing and Sanitary:

a. Provide plumbing demolition drawings, with related keynotes.

b. Provide a complete plumbing layout, including pipe sizes and plumbing fixture identification. Show location of pumps, compressors, tanks and other major central plumbing equipment, if applicable.

c. Include legends, notes, schedules, details, plan views, sized riser diagrams, fixtures, equipment and any other drawings or information necessary to fully illustrate the Project.

4. Electrical:

a. Provide a complete set of electrical drawings, including but not limited to demolition, power, lighting, fire alarm, telecommunications and surveillance cameras floor plans, connections, details, notes, schedules, and any other required drawings or information, to build a fully functioning project.

b. Show sizes of major components of the electrical one-line and riser diagrams, including high voltage and normal and emergency distribution equipment, if/when applicable.

c. Show locations of primary distribution, switchgear/switchboard, and other major items. Indicate the electrical equipment (panel boards, transformers if applicable, etc.) to be installed in the proposed electrical closets and develop one-line and riser diagrams. Show fire alarm risers and locate fire alarm devices.

d. On electrical floor plans indicate location and type of lighting fixtures to be used in each space. Show special features such as under floor raceways, power outlets, exit lights, fire alarms and signal system devices, and panel boards. Show circuitry of branch circuits including receptacles, lighting and power for each area.

e. Electrical drawings shall show fire alarm zones and smoke partitions.

f. All drawings shall show room designations.

g. Existing or demolition work shall be shown by dashed lines.

5. Fire Protection:

a. Provide Fire Protection Plan showing proposed layout of sprinkler system components, including piping layout and connection to existing risers, with applicable notes and details.

b. Fire protection drawings shall show smoke and fire barriers, and sprinkler zones.

6. Construction Phasing:

a. Complete phasing and bid alternates information in written form, chart form and/or by means of diagrams, if applicable.

b. Complete pictorial representations of construction period laydown areas for each construction phase accompanied by estimates of major construction milestones, if applicable.

5.0 PROPOSED CONSTRUCTION DOCUMENTS SCHEDULE AND SUBMISSION REQUIREMENTS

A. The main objective of the Construction Documents phase of the Project is for the A/E to provide complete and fully coordinated drawings and specifications, on which Contractors would base their Bids. The A/E should pay special attention to providing documents that illustrate and contain all the necessary information required to build a fully functioning project, in all respects.

B. The first CONSTRUCTION DOCUMENTS submission (CD-1) shall be submitted within forty (40) days after receipt of VA review comments for the Design Development 1 (DD-1) submission and NTP. Construction Documents 1 (CD-1) phase documents shall be based on the VA approved Design Development 1 (DD-1) documents, and shall incorporate all comments, corrections, adjustments, and changes made by the VA in the previous submission review. This Submission shall include the following:

1. Fully coordinated Construction Drawings based on approved DD-1 drawings. (2) half size sets and (2) full size sets.

2. Updated Narrative Document that provides description of design solutions and major components, advantages and disadvantages, recommendations, description and Life Cycle Cost Analysis of major systems. This Document should also include a Basis of Design report that deals with Architectural design, Interior design, Space planning, Mechanical, Plumbing, Fire Protection and Life Safety, and Electrical (including power, lighting, fire alarm, telecommunications, paging and security cameras), and it should establish the reasoning and analysis behind decisions made. This document should also address demolition and new work, related to the different disciplines involved, as well as phasing plans, as required. At this phase, all the requested information shall be shown in a greater level of detail, and should also include cutouts of basis of design fixtures, materials, system components, etc. It should also address other considerations, as previously established in this SOW, such as sustainability and energy efficiency, among others. The A/E shall also provide updated Cost Estimates, with an increased level of refinement and detail, consistent with the CD-1 phase. (2 sets)

3. Updated edited Specifications, fully coordinated with CD-1 drawings and Narrative, that incorporate all related VA comments from the prior submission. (2 Sets)

4. Submit all applicable items as detailed in “Program Guide PG-18-15 Volume C - Minor and NRM Projects”.

5. Drawings to include furniture and equipment plans detailing placement, overall design solutions, wayfinding features, and proposed materials and finishes selection.

6. A/E to provide 3D rendered images that show main spaces, architectural design features, proposed materials and finishes, and incorporate comments and decisions agreed upon or approved in the prior submission review.

7. In addition to the printed material stated above, the A/E shall deliver electronic versions of the documents, through a VA compatible Project Management Software/Site, as described in Section 2.0.O. of this SOW.

8. There will be a fifteen (15) day review period for evaluation of the Construction Documents 1 (CD-1) Submission, by VAMC.

C. The second CONSTRUCTION DOCUMENTS submission (CD-2) shall be submitted within thirty-five (35) days after receipt of VA review comments for the Construction Documents 1 (CD-1) submission and NTP. CD-2 phase documents shall be based on the VA approved CD-1 documents, and shall incorporate all comments, corrections, adjustments, and changes made by the VA in the previous submission review. This Submission shall include the following:

1. Complete and fully coordinated Construction Drawings based on approved CD-1 drawings. (2) half size sets and (2) full size sets.

2. Updated Narrative Document that provides description of design solutions and major components, advantages and disadvantages, recommendations, description and Life Cycle Cost Analysis of major systems. This Document should also include a Basis of Design report that deals with Architectural design, Interior design, Space planning, Mechanical, Plumbing, Fire Protection and Life Safety, and Electrical (including power, lighting, fire alarm, telecommunications, paging and security cameras), and it should establish the reasoning and analysis behind decisions made. This document should also address demolition and new work, related to the different disciplines involved, as well as phasing plans, as required. It should also address other considerations, as previously established in this SOW, such as sustainability and energy efficiency, among others. At this phase, all the requested information shall be shown in final form, and should also include cutouts of basis of design fixtures, materials, system components, etc. It should also include final Cost Estimates, fully itemized, consistent with the CD-2 phase. (2 sets)

3. Complete and updated edited Specifications, fully coordinated with CD-2 drawings and Narrative, that incorporate all related VA comments from the prior submission. (2 Sets)

4. Submit all applicable items as detailed in “Program Guide PG-18-15 Volume C - Minor and NRM Projects”.

5. Drawings to include furniture and equipment plans detailing placement, overall design solutions, wayfinding features, and proposed materials and finishes selection. VAMC could request, at no additional expense, an updated Sample Board showing final finishes and materials selection for the Project, if there are any changes to the finishes and materials presented at the DD-1 phase.

6. A/E to provide rendered 3D images that show main spaces, architectural design features, final materials and finishes. These should incorporate comments and decisions agreed upon or approved in the prior submission review.

7. In addition to the printed material stated above, the A/E shall deliver electronic versions of the documents, through a VA compatible Project Management Software/Site, as described in Section 2.0.O. of this SOW.

8. There will be a fifteen (15) day review period for evaluation of the Construction Documents 2 (CD-2) Submission, by VAMC.

D. The final CONSTRUCTION DOCUMENTS submission (CD-F) shall be submitted within fifteen (15) days after receipt of VA review comments for the Construction Documents 2 (CD-2) submission and NTP. Final CD-F documents shall be based on the VA approved CD-2 documents, and shall incorporate all comments, corrections, adjustments, and changes made by the VA in the previous submission review. This Submission shall include the following:

1. Final, complete, fully coordinated and stamped Construction Drawings based on approved CD-2 drawings. (2) half size sets and (3) full size sets.

2. Final Narrative Document that provides description of design solutions and major components, advantages and disadvantages, recommendations, and description of major systems. This Document should also include a Basis of Design report that deals with Architectural design, Interior design, Space planning, Mechanical, Plumbing, Fire Protection and Life Safety, and Electrical (including power, lighting, fire alarm, paging and security cameras), and it should establish the reasoning and analysis behind decisions made. This document should also address demolition and new work, related to the different disciplines involved, as well as phasing plans, as required. It should also address other considerations, as previously established in this SOW, such as sustainability and energy efficiency, among others. At this phase, all the requested information shall be shown in final form, and should also include cutouts of basis of design fixtures, materials, system components, etc. It should also include final Cost Estimates, fully itemized, consistent with the CD-F phase. (3 sets)

3. Final, updated, edited and stamped Specifications, fully coordinated with CD-F drawings and Narrative, that incorporate all related VA comments from the prior submission. (3 Sets)

4. Submit all applicable items as detailed in “Program Guide PG-18-15 Volume C - Minor and NRM Projects”.

5. Drawings to include furniture and equipment plans, detailing placement, overall design solutions, wayfinding features, and proposed materials and finishes selection.

6. A/E to provide final 3D rendered images that show main spaces, architectural design features, final materials and finishes. These should incorporate comments and decisions agreed upon or approved in the prior submission review. (2 Sets)

7. In addition to the printed material stated above, the A/E shall deliver electronic versions of the final documents, through a VA compatible Project Management Software/Site, as described in Section 2.0.O. of this SOW.

E. ALL CONSTRUCTION DOCUMENTS submissions (CD-1, CD-2 and CD-F) shall include, as a minimum, the following, besides all other items mentioned above:

1. Architectural:

Submit Construction Documents drawings, including but not limited to demolition floor plan, architectural floor plan, sections, details, doors & windows elevations and schedules, furniture and equipment floor plan, restrooms blow-up drawings, furniture & equipment floor plan, finishes floor plan & final schedule, reflected ceiling plan, and any other drawing required to fully illustrate the project. Drawings should incorporate all revisions made on prior submissions. The floor plans should label each room following VA standards, and show net program area for each room with the designed net area.

2. Heating, Ventilation and Air Conditioning:

a. Provide complete economic analysis of the approved HVAC and central refrigeration systems. Provide completed feasibility analysis of the approved energy conserving concepts. Provide full documentation of the computerized methodology and full explanation of all coded and abbreviated terms. Describe value engineering considerations evaluated for the selection of the chosen systems.

b. Provide final calculations for block load for the building, sizing of central equipment, and all air handling units with psychometric charts. Provide calculations for pumps, fans, duct mains and water mains. Provide catalogue cuts of all central equipment and air handling units.

c. Provide the following for the recommended systems:

i. Complete set of drawings, showing all HVAC equipment, ductwork and piping, including sizing, details, schedules, notes, and any other drawing or information necessary to fully explain mechanical systems. Include flow diagrams for air, water and steam, if applicable. Include complete equipment schedule. A/E shall also include HVAC demolition drawings, with related keynotes. Calculations shall be complete. Provide sections to illustrate clearance of ductwork, piping and equipment at critical points between the ceiling and existing structure, as necessary.

ii. Diagrams of the control systems with an outline of the sequence of operation. Include all aspects of fire and safety controls.

iii. Plans showing all mechanical rooms, rooftop units and piping if applicable. Provide details and sections in 1/4" scale, as necessary.

3. Plumbing and Sanitary:

a. Provide plumbing demolition drawings, with related keynotes.

b. Provide complete set of drawings, including pipe sizes and plumbing fixture identification. Show location of pumps, compressors, tanks and other major central plumbing equipment, if applicable.

c. Include legends, notes, schedules, details, plan views, sized riser diagrams, fixtures, equipment, and any other drawings or information, necessary to fully illustrate the Project.

4. Electrical:

a. Provide a complete set of electrical drawings, including but not limited to demolition, power, lighting, fire alarm, telecommunications and surveillance cameras floor plans, connections, details, notes, schedules and any other required drawings or information, necessary to build a fully functioning project.

b. Show sizes of major components of the electrical one-line and riser diagrams, including high voltage and normal and emergency distribution equipment, if/when applicable.

c. Show locations of primary distribution, switchgear/switchboard, and other major items. Indicate the electrical equipment (panel boards, transformers if applicable, etc.) to be installed in the proposed electrical closets based on one line and riser diagrams. Show fire alarm risers and locate fire alarm devices.

d. On electrical floor plans indicate location and type of lighting fixtures to be used in each space. Show special features such as under floor raceways, power outlets, exit lights, fire alarms and signal system devices, and panel boards. Show circuitry of branch circuits including receptacles, lighting and power for each area.

e. Electrical drawings shall show fire alarm zones and smoke partitions.

f. All drawings shall show room designations.

g. Existing or demolition work shall be shown by dashed lines.

5. Fire Protection:

a. Provide Fire Protection Plan showing final layout of sprinkler system components, including final piping layout and sizing, connection to existing risers, applicable notes and details.

b. Fire protection drawings shall show smoke and fire barriers, and sprinkler zones.

6. Hazardous Materials Abatement:

a. Provide complete hazardous materials abatement drawings and notes, based on Survey and Testing Report, as stated on Section 2.0.F of this SOW.

7. Proposed Construction Phasing:

a. Complete phasing and bid alternates information in written form, chart form and/or by means of diagrams, if applicable.

b. Complete pictorial representations of construction period laydown areas for each construction phase accompanied by estimates of major construction milestones, if applicable.

6.0 CONSTRUCTION PERIOD SERVICES