P01 SOW - NTX Water Softner Replacement - Draft Copy.pdf

DRAFT C

OPY

Statement of Work:

Water Softener Removal and Replacement

VA Sam Rayburn Memorial Veterans Center 1201 E 9th St

Bonham, Texas 75418 Specific Tasks:

The removal of existing water softener system in Building 11, Boiler Power Plant, and the replacement with a new water softener system in Building 11, Boiler Power Plant.

Equipment Specifications of a new water softener system:

1) Corrosion resistant 240,000 grain exchange (per tank) automatic water softener installed complete with a bypass.

2) The system consists of two (2) complete individual water softening exchange units. Each unit must be identical in operation and capacity.

3) During normal operation, soft water shall be produced continuously with both units in service except when one (1) unit is in regeneration.

4) The system shall have three operating modes – a single, twin alternating, & twin.

5) The system shall have a meter initiation – system regeneration is initiated by means of gallonage verses time clock.

6) The system shall have a pressure gauge – a liquid filled stainless steel gauge.

7) The system will be skid mounted.

8) The system shall be able to operate within the pressure range of 30 to 125 psi, water temperatures of 30 degrees to 120 degrees F, and be connected to a 120V, 60Hz, 1 Amp circuit.

9) The system must follow all local, state, federal electrical and plumbing codes.

10) The system shall have drains plumbed with a physical air gap of at least four times the diameter of the drain line, so to prevent drain backup.

Qualifications of Personal:

1) The Vendor/contractor shall provide copies of current licenses/certifications of management and technicians that will be building and installing said equipment prior to any work being started.

2) The Vendor/contractor shall provide accurate and up to date data of the experience and knowledge of any personal that will be building and installing said equipment prior to any work being started.

3) Because the VA requires that all the copper pipes, type K, be soldered at the pipe joints; the installer/field fabricator(s) is required to show any relatable certifications/licenses towards pipe fitting, fabricating, and assembly skills prior to any work being started on site.

4) The VA requires that a license Journeyman Pipefitter (or higher qualification) be on site and directly supervising the whole installation process.

Labor/Installation:

1) Installation work shall perform and completed during normal business hours; 8:00 am - 4:00 pm

Mon-Fri.

2) Prior to any work starting, an authorized powerplant VA employee will place Lockout/Tagout on the proper potential energy source(s). The Vendor/Contractor shall review & verify the

Lockout/Tagout on the isolated energy source(s) that will affect the installation of the water softener system (for example … the electrical and water potential energy source).

3) The Vendor/Contractor shall safely disconnect, disassemble, remove from property the old water softener, including the proper disposal of old system.

4) The Vendor/Contractor shall safely install, reconnect, and pressure test the new water softener system. Vendor/Contractor will correct/fix any issues that was caused by their current work.

5) The Vendor/Contractor shall solder all connections/joints using copper pipe, type K, so to connect to the existing 2” copper pipe, type K, system. No “Pro-Press” connection will be allowed on this system.

6) All valves along the copper pile system shall be ball valves; no other valves will be used (i.e., globe, gate, butterfly, etc.) unless an agreement in writing has been filed.

7) The Vendor/Contractor shall adjust the system, prior to leaving site, to maximize the system performance; after which, Vendor/Contractor shall provide and handover all documents and settings to VA staff.

Materials:

1) It is the sole responsibility of the Vendor/Contractor to provide all materials that are needed for the removal of the existing water softener system and the installation of the new water softener system for the length of this process.

2) It is the sole responsibility of the Vendor/Contractor to provide to the installers all PPE that is needed, and may be required by different authorities, for the complete process.

3) It is the sole responsibility of the Vendor/Contractor to provide all tools to the installers that may be needed for the complete process.

Warranty on Labor, Material, & Product:

1) The Vendor/Contractor shall warranty work/installation & product for 5 years.

2) The Vendor/Contractor shall provide 24-hour emergency repair service during the 5 year warranty time frame.

3) The Vendor/Contractor shall provide a preventative maintenance program for the length of the warranty for continuous service at intervals of every 6 mos.

Veteran’s Administration:

1) The C&A requirements do not apply, and that a Security Accreditation Package is not required.

2) In this service and installation of a new water softener, the Vendor/Contractor will not have access to any device that has the capability for storage, generating, transmitting, or exchanging of any VA sensitive information – therefore, the VA systems will be protected.

3) The Vendor/Contractor shall follow the “VA Steam, Heating Hot Water, and Outside Distribute System Design Manual” dated May 1, 2024, or later, Section 6.5 Water Treatment Equipment.

Please review https://www.cfm.va.gov/til/dManual/dmSm01.pdf for information.

Information Technology Security requirements section:

Under the guideline of the VA Information Technology Security requirements section, as prescribed in 839.201, the contractor/vendor, their personnel, and their subcontractors shall be subject to the Federal https://www.cfm.va.gov/til/dManual/dmSm01.pdf laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

1. GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S.

may be an evaluation factor.

e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor’s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.