P01 - SOW.docx

STATEMENT OF WORK

EHRM Infrastructure Upgrade Project # 693-22-700 December 2024

1. General:

a. The scope of work shall generally consist of providing all labor, materials, tools, equipment, permits, testing, and reports required to perform Electronic Health records management (EHRM) Infrastructure Upgrade, located at the Wilkes Barre VA (VAMC), as generally described in this scope of work, but detailed in drawing set titled: EHRM INFRASTRUCTURE UPGRADES. VAMC WILKES-BARRE PENNSYLVANIA, USA, PROJECT #: 693-22-700. The projects outcome will be a new data network on the WBVA campus.

b. The EHRM Infrastructure Upgrade project is a multi-phase project. Key elements include, but not limited to: 1) Construct a new building to house a data center, including, but not limited to demolition of two existing pre-manufactured buildings, rerouting a fire protection service line, new building shell, interior walls, finishes, and all mechanical, electrical and plumbing systems and data room construction as defined by drawings and specifications. 2) Construct and/or renovate over twenty-five Telecom Rooms (TR) with accompanying network equipment, climate controls and electrical upgrades. 3) Install, terminate, and test over six-thousand CAT 6A network cables from the respective TR to each Work Area Outlet (WAO) location. 4) Construct underground ductwork system to connect several buildings to the new data center. 5) Install fiber optic cables. 6) Demolition of legacy TRs and removal of associated network equipment and network cables.

c. All construction work shall be provided in accordance as defined by the drawings and specifications, all applicable Federal, State and Local Codes as well as applicable standards, reference publications, and code requirements contained within the VA Master Specifications. In the event of a discrepancy, the VA Master Specifications shall take precedence.

d. Prior to the start of work the contractor shall visit the site to familiarize themselves with the location and extent of the work. The contractor shall submit shop drawings of all proposed materials and equipment for review and approval by the VA. Submittals shall include product data and other applicable information required as described in the VA Master Specifications. The VA Master Specifications shall be utilized as the minimum basis of design for all new materials and equipment specified for this work unless noted otherwise on the drawings. No work shall begin until all submittals have been reviewed and approved by the VA.

e. Only new materials and equipment shall be installed in the work. All materials and equipment shall be of the current manufacturer’s products. No obsolete or discontinued materials and equipment shall be provided.

f. Contractor shall provide all design and construction project management, administration, project superintendence, supervision, and construction trades work.

g. All work shall be coordinated through the designated Contracting Officer’s Representative (COR).

2. Infection Control

a. All work for this project will be performed in accordance with the VA Wilkes-Barre’s Infection Control Practices for Construction (Reference attachment: Infection Control Construction Project Compliance Policy (11IC-10-897).

b. All materials, equipment and labor associated with the Infection Control Requirements required by the VA Infection Control Practitioner shall be provided by the contractor.

c. The interior construction work is anticipated to require Class III/IV precautions. The contractor, Contracting Officer’s Representative (COR) and the Infection Control Practitioner shall meet to discuss the work activities within the areas of work immediately prior to mobilization and the start of construction.

d. Final classification of the infection control requirements will be at the sole discretion and direction of the Infection Control Practitioner.

e. In addition to the protection of all workers, staff, patients, etc. the contractor shall minimize the amount of dust and exhaust fumes generated during exterior construction as this is critical to prevent contamination of supply air intakes of the building HVAC systems.

3. Scheduling

a. A construction schedule shall be submitted for approval prior to the start of work and within 90 days after the notice to proceed. All schedule items will show a start date and a completion date. The schedule will include specific tasks with dates for each step of the process. Schedule shall include a comprehensive list of all intended tasks, dates, and overall project order.

b. Work shall be performed during normal business hours 8:00AM to 4:30PM Monday to Friday excluding federal holidays except as required by facility impact and utility shutdowns.

c. Any work determined by the facility as having an impact on the operations of the facility shall be conducted on an after-hours schedule. Specific tasks and phases that include, but not limited to utility tie-ins, utility shutdowns, patient care areas, any excessive noise coming from the project that is disrupting patient care, sterile areas, etc.

d. Utility shutdowns will be coordinated and scheduled with the COR two weeks in advance of the work. VA Lock Out/Tag Out policy will be implemented.

e. Contractor shall provide a weekly schedule report to the COR.

4. Performance

a. All contractors shall have a company identification badge displayed at all times while on site with their name and company identified. All contractors shall apply for a VA ID badge to work in the facility. All VA Police security requirements/site access shall be coordinated with the designated Contracting Officer’s Representative.

b. Laydown area(s) will be coordinated with the COR.

c. Construction personnel vehicles shall park in the designated VA’s contractor parking lot.

d. The contractor shall follow good housekeeping practices and shall keep the work and surrounding areas clean and free of debris. Contractor shall thoroughly clean each area of work at the completion of each shift including all corridor areas leading to and affected by the work.

5. Safety

a. Contractors shall comply with all applicable federal, state, and local requirements regarding workers’ health and safety. The requirements include those found in federal and state Occupational Safety and Health Act (OSHA) statutes and regulations.

b. The project superintendent shall have the 30-Hour OSHA Construction Safety Course certification and all other construction personnel shall have the 10-Hour OSHA Construction Safety Course certification. Submit training records of all employees for approval prior to the start of work.

a. In the performance of this contract, the Contractor shall take such safety precautions as necessary while operation in construction area. Contractor shall provide all necessary tools, equipment, labels, and Personal Protective Equipment to perform the work safety, effectively, and timely.

6. Demolition:

a. Refer to the drawings for demolition.

b. All work shall be performed in accordance with the plans and specifications.

c. Contractor shall be responsible for removal and disposal of all demoed equipment and materials.

7. Close Out

a) The contractor shall also provide all close-out documents as per the requirements in FAR 4.804 Closeout of Contract Files including as-built drawings, manuals, and other relevant documents.

b) The contractor shall be responsible to provide all testing and reports associated with the systems and materials installed under this contract.