P01_SOW_Color Production Copiers.docx

Statement of Work Lease of Color Production Copiers Eastern Colorado Health Care System Aurora, CO 2 Feb 2024

1. PURPOSE

1.1. The purpose of this requirement is to lease 2 color production copiers at VA Eastern Colorado Health Care System, located at 1700 N. Wheeling Street, Aurora, CO 80045.

2. SCOPE

2.1. The Contractor shall deliver all items listed in section 2.5.

2.2. All items must meet all salient characteristics defined in section 2.5.

2.3. Installation must meet manufacturer specifications.

Basis of Design (make/model/Mfr Part No): Xerox Iridesse Production Press Technical Specifications/Salient Characteristics:

· Xerox Iridess Production Press or EQUIVALENT

· All maintenance, service, parts and consumables (excluding paper) training and reports on these copiers to be included on Lease

· 250,000 copies per month per machine

· Duty Cycle and AMOV

· Duty cycle up to 2.25 million impressions

· AMIV 225,000-475,000 impressions

· Productivivty and Print speeds

· 120 ppm (8.5 x 11”/A4 letter) all weights

· 7,200 A4 (letter) impressions per hour

· 60 ppm (11 x 17”/A3-12 x 18”/SRA3 tabliod) all weights

· 2,600 (11 x 17”/A3-12 x 18”/SRA3 tabliod) impressions per hour

· Color server

· EX-P 6 Print server powere by Fiery

· Integrated IPDS functionality

· Licensed software option on Xerox

· IS/3 compliant for four color process printing

· Image quality

· Ultra HD resolution (RIP 1200 x 1200 dpi x 10 bit plus print 2400 x 2400 dpi x 1 bit)

· Halftone screens: 150, 175, 200, 300 and 600 clustured dot, 150 and 200 rotatated ans stochastic

· High definition emulsion aggregate (HD EA)

· Color FLX Technology

· Up to six inline print station that print in a single pass at rated speed with spot on color to color registration

· HD EA spepciality dry inks, gold, silver, white, fluorescent pink and clear for enhancements and media expansion low gloss clear

· Paper weights and sizes

· 52-400 gsm (35 lb Text to 145 lb Cover) tray capacities are based on 24lb(182 x 182mm) tray inserter kit supports for 4 x 6” (102 x152mm)

· Maximum sheet size 13 x 19.2” (330 x 488mm)

· Minimum sheet size with advanced capacity feeder 7.2 x 7.2” (182 x 182 mm), tray inserter kit supports for 4 x 6" (102 x 152 mm)

· Minimum Sheet Size with Optional High Capacity XLS Vacuum Feeder: 3.9 x 5.8"

· (98 x 148 mm)

· • Optional Extra Long Sheet (XLS):

· – Maximum Length (simplex): 47.2" (1.2 m)

· – Maximum Length (duplex): 28.7" (729 mm)

· – Weight: 52-400 gsm

· Paper Flexibility

· Coated, uncoated, text, cover, and a variety of specialty media

· Mixed-media jobs supported by the Xerox® Mixed Media Acceleration Feature for optimized productivity

· Feeding

· Standard Internal Paper Trays: Two at 2,000 sheets each; tray capacity is based on 24 lb (90 gsm)

· Auto-Tray Switching/Reload-While-Run

· Auto-Perfecting (4/4 impressions) from internal trays up to 400 gsm at rated speed

· Optional Advanced High Capacity Feeder (with up to two stations for Dual Advanced High Capacity Feeders):

· Two Paper Trays at 2,000 sheets each; tray capacity is based on 24 lb (90 gsm)

· Auto-Tray Switching/Reload-While-Run

· Auto-Perfecting (4/4 impressions) from external trays up to 400 gsm at rated speed

· Optional Advanced High Capacity XLS Vacuum Feeder (Single or Dual):

· Max 6,300 sheets up to 19.2"/488 mm (with Dual configuration)

· Max 700 XLS sheets up to 34"/864 mm

· Max 100 sheets up to 47.2"/1.2

· Auto-Tray Switching/Reload-While-Run

· Optional Multi-Sheet Inserter (MSI) Tray

· One tray up to 250 sheets

· XLS Options (for use with Advanced High Capacity Feeders only)

· Banner Feeder Extension Kit

· XLS Automatic Feeding Kit for up to 250 sheets

· Stacking options

· Offset Catch Tray with up to 500-sheet capacity

· High Capacity Stacker:

· 500-sheet top tray up to 13 x 47.2" (330 x 1.2 m)

· 5,000-sheet offset stacking; 7.2 x 8.3" up to 13 x 19.2" (B5 LEF to SRA3)

· 52–400 gsm (35 lb Text to 145 lb Cover) coated/uncoated

· Available in Single or Dual combinations with unload-while-run capability

· Includes one removable cart for offline finishing; additional carts available

· Plockmatic MPS XL

· Accelerates end-to-end XLS productivity when paired with the Advanced High Capacity XLS Vacuum Feeder

· Reliable stacking for 8.3 x 8.3" (210 mm x 210 mm) up to 13 x 47.2" (330 mm x 1.2 m), 400 gsm

· Requires Interface Module and Production Ready Finisher Plus

· Electrical

· Printer Base Configuration: 200–240 VAC,50/60 Hz, EMEA > 50A (sole use)/single phase/Type IEC 60309 NAO > 60A (sole use)/singlephase/Hubbell HBL360C6W

· Additional electrical required for print server, feeding/finishing devices:

· 115 VAC 15 Amp for 60 Hz or 220 VAC 10 Amp for 50 Hz (Western Hemisphere)

· 200–240 Volts, 10 Amp, 50 Hz (Europe

· Size

· Base Printing System (without RIP and/or feeding/finishing devices; W x D x H):– 118.5" x 43" x 74" (3,009 mm x 1,092 mm x 1,865 mm)

· Weight: 3,027 lb (1,373 kg)

· Color Production Copiers 2 ea. of the Xerox Iridesses or equivalent include the general replacement of currently installed devices due to age or business conditions and the selective rightsizing and location of newly installed devices. The Contractor shall also track how the copy, print, scan and fax capabilities of the devices are being utilized; track device usage, service issues and service resolution metrics; and maintain user satisfaction. Working with site personnel, the Contractor will recommend changes to the deployed constellation of stand-alone and/or networked printers and fax machines to optimize service delivery, information security and cost to the VA.

· Only offers including hardware and software previously demonstrated to meet Department of Veterans Affairs (VA) Veterans Health Information Systems and Technology Architecture (VistA) secure printing, Microsoft Windows secure printing, secure scan to network, with CAC/PIV will be considered.

· All newly acquired devices must be PIV enabled and provide a PIV enabled Secure Print Release solution for Veterans Health Information Systems and Technology Architecture (VistA) print jobs (mainframe jobs, Computerized Patient Records System (CPRS) and other Windows applications). Further requirements of its Secure Print Release solution are provided under the Device Features section. All devices must be Energy Star Compliant.

· All newly procured devices and processes must be compliant, as applicable, for the following: Health Insurance Portability and Accountability Act (HIPAA) compliance Section 508 compliance, Federal Information Processing Standards (FIPS) compliance, Public Key Infrastructure (PKI), Personal Identity Verification (PIV) integration and PIV enabled Secure Print Release that works with Microsoft Windows, VistA and Computerized Patient Record System (CPRS) print jobs. 5) Contractor shall provide Color Production Copiers, on-site installation, training, maintenance and service (including all repair parts, staples, and toner with the exclusion of paper and other printable media), professional Information Technology (IT) services, document imaging conversion services, and print management services that may be required by ECHCS. If work under this contract is subcontracted, the subcontractor must present to customers as a representative of the prime and any data provided for contract deliverables that includes subcontractor information must be formatted consistently across the service area to facilitate comparisons.

· Monthly meter readings for all devices. The Contractor is solely responsible for collecting and reporting all meter readings each month.

· Contractors submitting a proposal shall be required to demonstrate their MFD’s ability to meet VA OI&T’s system and security requirements and ensure its interoperability within the infrastructure required in these specifications by providing a functional demonstration test. Only the Best Value vendor will be asked to provide the functional testing device(s).

2.6 DELIVERY AND INSTALLATION

2.6.1. DELIVERY

2.6.1.1. Delivery Timeframe: within 30 days of award unless specified differently within scope of contract.

2.6.1.2. Delivery Location: Contractor shall deliver all equipment to the Eastern Colorado Health Care System, 1700 N. Wheeling Street, Aurora, CO 80045

2.6.1.3. Delivery Markings: Contractor shall deliver items in manufacturer's original sealed containers with manufactures’s name marked thereon. Deliveries shall be marked with the PO and contract number.

2.6.1.4. Delivery and Installation will be coordinated through the On-Site Point of Contact (POC). POCs for delivery and install are:

Services POCs; Email; Phone

2.7. OPERATION AND MAINTENANCE MANUALS

2.7.1. Binders - Quantity (2) each for items identified in section 2.5

2.7.2. Digital Copies - Quantity (1) each for items identified in section 2.5.

2.7.3. Deliver compilation of all manufacturer recommended maintenance schedule and operation materials packaged in binder(s) to On-Site Point of Contact upon completion of installation.

3.1. SECURITY REQUIREMENTS

3.1.1. Security background checks are not required.

3.2. WARRANTY

3.2.1. The contractor shall provide all manufacturer(s) warranties on all parts and labor at time of delivery.

3.2.2. The warranties shall include all travel and shipping costs associated with any warranty repair.