P01 SOW AE Replace Air Handlers Phase 5.docx

STATEMENT OF WORK

ARCHITECT / ENGINEERING SERVICES

PROJECT NO. 526-23-118 REPLACE AIR HANDLERS PHASE 5

JAMES J. PETER VA MEDICAL CENTER

130 WEST KINGSBRIDGE ROAD

BRONX, NY 10468

INTRODUCTION

The James J. Peters VA Medical Center located in the Bronx, NY has a need to hire a qualified A/E to complete a design for the Replace Air Handlers Phase 5 project. The Replace Air Handling Unit (AHU) Phase 5 shall replace sixteen (16) AHUs and associated equipment, controls, overhaul space in the 2D wing, make repairs to the AHU mechanical spaces, replace chiller riser pumps and associated equipment, install steam generators, repair AHU-35 and its heat recovery wheel repairs, BMS integration, flooring repairs and upgrades. The A/E shall work with all stakeholders to ensure the project phasing does not impact patient care. The design shall ensure that Medical Center sustains continuous operations and will require the need of a temporary AHU during construction.

GENERAL SCOPE

1) Provide a thorough and complete design for Air Handlers Phase 5. The A/E shall replace the AHUs, replace all the sensors, integrate into the current BMS system and front end, add steam generators for humidification, replace the controls to new and include 25% spare capacity. The BMS integration shall be similar to the architecture of the units shown. The AHU upgrade shall include the installation of new equipment and sensors, if needed. The AHU design shall include energy conservation measures to best reduce overall energy consumption. The AHU design shall take maintenance and access considerations. The AHUs to be included in the Phase 5 project are as follows;

Table 1

2) Overhaul the mechanical space for all sixteen (16) AHUs listed in Table 1. The overhaul shall include repairing all flooring, pads, floor drains, replacing mechanical space door, upgrading lighting, and replace the AHU louver. Include Stonhard flooring replacement/installation in all the mechanical rooms. This includes the Mortar and Coating system. The flooring replacement/installation shall include all subflooring repair. Replace or repair all pads.

3) Therapeutic Pool building 110’s H&V unit shall be designed in accordance with VA design guides and TIL. The Pool Water heating system shall also be upgraded to meet current design VA design guides and TIL. Both systems shall be able to work amicably to meet the desired setpoints and not conflict. The H&V Unit ducting shall be included and all the exhaust fan system. The ceiling grid and lighting system shall be upgraded in order to support the new ducting design. Any system involved with the ceiling grid will need to be modified in order to accommodate the ceiling grid design.

4) Provide a complete design in the 2D wing to support two procedure rooms in accordance with VA design guides and TIL. Design Intent Drawing #1 provides details to location and intended outcome.

5) The Building Management System (BMS) was installed and commissioned in August 2022. The BMS system reused the existing sensors and probes. The AE will review and replace all the sensors and probes for all the AHUs in Table 1. The sensors include all sensors needed for the AHU to operate properly.

6) The AE shall investigate and provide a repair for AHU-35’s energy recovery wheel. The current wheels are inoperable and need a solution. A design for a different system can be an option.

7) Provide a design to replace in kind all the chilled water riser pumps. The replacement shall include the pump-motor assembly, isolation valves, strainers, check valves, Variable frequency drives (VFD), new equipment pads and resilient mounts, and immediate pipe. The riser pumps include, A, B, C, D, E, F, G, building 105 (research), and Building 106 (CLC). Each riser contains two sets of pump-motor assemblies. The design shall also include one (1) VFD per pump-motor assembly.

8) The A/E shall use the Energy Savings Performance Contract’s intent for AHU/BMS control. If there is a large energy delta, the VA will need to notify the ESPC awardee of the changes so that the energy model is updated.

9) The A/E shall make provisions in the design with enough information for Lock Out Tagout (LOTO) of the new AHUs listed in Table 1. The Medical Center updated the LOTO program to include aluminum tags and procedures for each AHU. A copy shall be provided during design for uniformity.

10) Integrate with new controls the following HVAC units into the existing BMS FX80;

11) References for this Scope of Work as follows;

a. Reference #1 – ESPC ECM-3 BMS

b. Reference #2 - Design Intent Drawing #1 provides information on the 2D wing work specified in item #4.

Estimated Completion Time: 230 calendar days

ARCHITECT / ENGINEERING SERVICES

AUTODESK REQUIREMENTS

A. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

B. Contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award.

1. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

1. The access request shall be in writing and include a list of staff. The list shall include the following information:

· Full Name

· Company Name

· Email Address

· Role/Position on the project (i.e., Project manager, site super)

1. Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days.

1. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

C. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

D. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

E. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

F. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform.

G. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.