P01-SOW 4 (002)_DRAFT.pdf

SCOPE OF WORK:

The Contractor shall provide complete construction services to perform work for Project No. 662-23-123 Buildings 208, 7, 5, and Connection to Building 1 Exterior Painting” at San Francisco VA Medical Center, 4150 Clement St San Francisco, CA 94121. Work shall be completed within 120 days after issuance of Notice to Proceed (NTP); which includes 5 calendar days for review and approval of submittals.

General Scope of Work

Bldg 208, 7, 5 and Connection to Building 1 Exterior Painting: Prepare for painting and power wash.

a. The contractor will ensure that all loose, checked or flaking paint is removed from all surfaces to be painted.

b. All chips and flakes will be captured by a tarp made of heavy-duty polyethylene plastic sheeting (6 mils. thick) or its equivalent and cleaned up daily.

c. The contractor will ensure that all cracks, open joints, splits, etc., are properly filled or caulked, using the appropriate material or caulk.

d. Specific to BLDG 208, pitted areas throughout buy mostly in the unfinished center section shall be patched flush with adjacent surfaces using hydraulic cement.

e. The contractor will ensure that all window glazing is repaired or replaced in all areas to be painted.

f. The contractor will ensure that any unpainted surface or surface requiring priming is properly primed before painting, using a primer suited to both the material being primed and the type of paint to be used.

g. The contractor will ensure that all painting is done only when the surfaces to be painted are thoroughly dry, when no rain is anticipated before the applied paint will dry, and when the temperature is at least 50°F (unless special low-temperature paint is specified above).

h. The contractor will follow all manufacturer's requirements in the installation of these materials, to keep the manufacturer's warranty of years in full force.

i. The contractor will ensure that the finish coat of paint is applied to an even finish, completely covering all areas to be painted, and that all drips, spills, splatters, or overspray are cleaned immediately from areas not intended to be painted.

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j. The contractor will ensure that reasonable care is used to protect all trees, shrubs, yards, drives, walks, roofs, and adjacent property from damage while painting or preparing the house.

k. The contractor shall repair/replace any gutters damaged during the painting and/or preparation work.

l. The contractor will be responsible for properly maintaining the work site, for storing materials in a safe and secure manner, for removal and disposal of any and all debris generated by the work performed within 24 hours, and, upon completion, for cleaning the site to a pre-work condition. The contractor warrants that all work will be done in a workmanlike manner, to conform to current standard building practices and to meet or exceed any federal code requirements.

m. Exterior paint shall be compliant Dow Corning Allguard Silicon Elastomeric

Coating or equal; must have the following features:

a. Provides long-term waterproofing.

b. Maintains water protection properties even when exposed to sunlight, rain snow, or temperature extremes.

n. The contractor will not use the following methods to remove paint that is, or may be, lead- based paint:

• Open flame or burning torch

• Machine sanding or grinding without a high-efficiency particulate air (HEPA) local exhaust control

• Abrasive blasting or sandblasting without HEPA local exhaust control

• Heat guns operating above 1100 degrees Fahrenheit or charring the paint

• Dry sanding or dry scraping, except dry scraping in conjunction with heat guns or within 1.0 ft. (0.30m.) of electrical outlets.

• Paint application shall be rolled and Not sprayed.

• Scaffolding to be erected only in the work area to be painted and not in the entire building perimeter.

AREAS OF WORK

Buildings 5 and 7 – Areas are physically connected and initiate at point of connection to Building 2 from which Building 5 directly connects and Building 7 connects at a higher level. Work comprises all exterior wall from this point until fully traversed around the structure to the point where Building 7 physically connects to Building 210.

Building 1 Connection – This area comprises the bridge that physically connects Building 1 to Building 200 on the west side of Building 1. Addition work beyond this specific area is required to achieve a match with a recently performed similar requirement.

Building 208 – This work comprises the totality of Building 200 as well as the corridor connection at the basement level between Building 203 and Building 208. This includes all areas currently painted as well as areas of the structure that have never been painted and are bare concrete; these areas will require two coats. These bare areas will be painted to include vertical surfaces as well as any unprotected horizontal surfaces. Special attention should be directed to outdoor patio areas as the expectation is that both sides of the barriers will be painted as defined by space outside of a conditioned area. Pitting is extensive in much of these areas and preparation should be evaluated in detail.

GENERAL REQUIREMENTS:

1. The Contractor shall coordinate with San Francisco VA Facility Management Engineering Services (FMES) staff to determine schedule of work. Work shall normally commence on weekdays between 7:30 a.m., - 4:30 p.m., Monday through Friday, excluding Saturday, Sunday or Federal Holidays. If needed to minimize disruption to patients care and staff, coordinate off-hours work, to include work on weekends, with FMES (3-4 weeks in advance) to determine sequence and dates of work.

a. The Contractor may request authorization in advance from the Contracting Officer (CO) to work outside of normal service hours at no additional cost to the Government. The CO’s written authorization must be pre-approved in advance and prior to work and is totally at the discretion of the CO.

b. Contractor working hours may be modified only by written approval of the CO, at no additional cost to the Government.

c. Contractor will NOT be allowed to work on Federal Holidays.

2. Work shall be completed in phases, as not to disturb staff and patients. Contractor shall coordinate with FMES to determine sequence and dates of work.

3. The construction shall be in accordance with the latest Uniform Building (UBC), National Electrical Code (NEC), National Fire Protection Association (NFPA) standard, VA Standards, and all local and city codes, as applicable. In the event there is conflict between any of the standards/codes, the more stringent standard/code shall apply.

4. The Contractor shall comply with applicable OSHA Construction safety guidelines All employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course. The General Contractor’s competent person shall have completed the 30-hour OSHA certified construction safety course.

5. The Contractor shall obtain and pay for all permits and inspections required for the work, comply with all ordinances pertaining to work herein, pay all expenses arising for the procurement of these certificates and include in the base contract price.

6. The Contractor shall be solely responsible for the management and construction, including all labor, equipment, materials, and inspection, to meet requirements of the contract.

7. The Contractor shall provide as-built drawings in AutoCAD (*.dwg) format and reports in Word (*.doc) format if required by FMES.

8. All contractor personnel working on this project must complete “VA Privacy Training for Personnel without Access to VA Computer Systems or VA Sensitive Information” (print version) located at http://vaww.vhaco.va.gov/privacy/Training.htm. The signed completion form must be submitted to the Project Engineer prior to work start.

9. Contractor shall develop and provide a Project Schedule and Cost Schedule within ten (10) calendar days of issuance of the Notice to Proceed (NTP).

a. (a). During the period of construction, weekly meetings shall be scheduled and conducted by the Contractor with VA personnel to review these documents and any other pertinent issues. At least 24-hours before the scheduled weekly meeting, the contractor shall provide an agenda, a fully documented three-week look ahead schedule explaining the planned work with definable features, an open RFI / submittal log, a material schedule with specification (when applicable) and any safety plans (as required). Upon completion of the meeting, the contractor shall submit meeting minutes within two business days. Work shall not commence until applicable safety plans are approved, which may take up to 14 days.

b. Formal monthly progress reports shall be submitted to document construction progress and any other issues that have or may arise.

10. All construction work, architectural, mechanical, electrical, structural, etc. shall conform to the most current issue of the National Fire Protection Association (NFPA), International Building Code, International Mechanical Code, International Plumbing Code, VA Construction Standards (http://www.cfm.va.gov/til/index.asp) and any applicable local, State, and Federal codes and guidelines. Should any requirements conflict then the more stringent shall take precedence.

11. Schedule of Work:

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http://vaww.vhaco.va.gov/privacy/Training.htm http://www.cfm.va.gov/til/index.asp

i. Submittals 10 Calendar Days after Notice to Proceed

ii. VA Review 5 Calendar Days after receipt Submittal/RFI

iii. Procure Material 15 Calendar Days after Submittal approval

iv. Construction (painting) 90 Calendar Days Total days 120 After issuance of Notice to Proceed

v. Updated Project Schedule and Schedule of Values documents due weekly.

Period of Performance after issuance of the Government’s Notice to Proceed equals sixty (60) calendar days.

Construction specification refer to attached.

• 010000 – General Requirements

• 013526 – Safety Requirements

• 014500 – Quality Control

• 017419 – Construction Waste Management

• 018113 – Sustainable Construction Requirements

• 099100 – Painting

• 022113 – Site Surveys

• SF Campus Map

NARA Records Management Language for Contracts (May 2017):

https://www.archives.gov/records-mgmt/handbook/records-mgmt-language.html

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal Record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, https://www.archives.gov/records-mgmt/handbook/records-mgmt-language.html operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [Agency] records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

The following standard Items relate to records generated in executing this contract and should be included in a typical contract where records could possibly be created, maintained or dispositioned:

THE FOLLOWING 11 ITEMS ARE APPLICABLE TO THE STATEMENT OF WORK (SOW):

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C.

chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [FACILITY] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [FACILITY] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [FACILITY]. The agency must report promptly to NARA in accordance with

36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [FACILITY] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [FACILITY] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [FACILITY] policy.

8. The Contractor shall not create or maintain any records containing any non-public [FACILITY] information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The [FACILITY] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [FACILITY] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flowdown of requirements to Subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.