P01_PD_LIGHT METERING SYSTEM_FEB 4 2025.docx
DOCX document 34 KB Posted
- Attached to
- 6760--4K Lighting Metering System Federal contract opportunity
- Solicitation number
- 36C77625Q0130
About this file
This is a Product Description and associated Request for Information (RFI) for a 4K Light Metering System required by the VHA Institute of Learning, Education, and Development (ILEAD) Production and Delivery Division in St. Louis, Missouri. The requirement is for professional quality colorimeter/photometer and spectroradiometer calibration meters compatible with VA-owned Portrait Display Calman analyzing software, including five specific items: CR-250 Spectroradiometer, VO-201 Viewing System, CR-100 Tristimulus Colorimeter/Photometer, Dual Mount for CR-100 and CR-250, and Long Extension Bar.
The RFI responses are due by February 19th at 1:00 PM Eastern, with delivery required within 90 days after order to the VA Medical Center at Jefferson Barracks in St. Louis. The contract will be Firm Fixed-Price, and vendors must be authorized dealers/distributors with OEM warranty support. The requirement may be set aside based on market research responses, with specific interest in SDVOSB, VOSB, and small business capabilities. Gray market or remanufactured items are not acceptable. The acquisition falls under NAICS 334310 and PSC 6760, and vendors must provide company information, make/model details, authorized dealer verification, and answers to specific government questions in their responses.
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Text version
VHA ILEAD
PRODUCT DESCRIPTION
Light Metering System
Product Description (PD)
1. Title of Project: 4K Light Metering System
Background: The VHA Institute of Learning, Education, and Development (ILEAD) Production and Delivery Division maintains a video broadcast facility in St. Louis, Missouri. ILEAD has invested in professional-series high quality 4K UHD display equipment for live production and post-production.
ILEAD intends to purchase professional quality colorimeter/photometer and spectroradiometer calibration meters, that will operate with VA-owned Portrait Display Calman analyzing software, to be used to calibrate VA-owned display equipment.
2. Product Specifications and Deliverables: The contractor shall provide the deliverables, Brand Name or equivalent, as defined in Table 1 below.
Table 1, Mandatory Deliverable Table
| CLIN |
| Item |
| Description |
| Timeline |
| QUAN |
| 0001 |
| Colorimetry Research Inc. CR-250 Spectroradiometer Including: Universal Mounting Bar, |
USB 2.0 Cable, Carrying Case, NIST Traceable Calibration Certificate, and CRI App Software including SDK
| High Resolution spectroradiometer,4nm bandwidth, 1.6nm/pixel resolution, machined aluminum and stainless steel, USB 2.0 compatible for software control, detachable direct viewing system. |
| 90 days ARO |
| 41 |
| 0002 |
| Colorimetry Research Inc VO-201 Viewing System for CR-250 |
| Rotatable view finder |
| 90 days ARO |
| 41 |
| 0003 |
| Colorimetry Research Inc CR-100 Tristimulus Colorimeter/Photometer Including: Universal |
Mounting Bar, USB 2.0 Cable, Carrying Case, NIST Traceable Calibration Certification, and CRI App Software including SDK
| Tristimulus colorimeter with USB for power, machined aluminum and stainless steel, wavelength range 380-780 nm with +/- 2% luminance accuracy, exposure time range of 1 ms to 20 seconds. |
| 90 days ARO |
| 21 |
| 0004 |
| Colorimetry Research Inc Dual Mount for CR-100 and CR-250 |
| Dual mount designed for meter side-by-side operation |
| 90 days ARO |
| 41 |
| 0005 |
| Colorimetry Research Inc Long Extension Bar |
| Allows dual mount to be extended further from tripod mount. |
| 90 days ARO |
| 41 |
3. General Information:
Delivery Date: Product shall be delivered within 90 days of contract award Place of Delivery and/or Installation:
Product shall be delivered to VA Medical Center at Jefferson Barracks, #1 Jefferson Barracks Drive, Building 56, St. Louis, MO 63125, Attn: Hugh Graham Contractor shall deliver during normal business hours from 8:00 A.M. to 4:30 P.M. local time, Monday through Friday, or as otherwise specified. No installation services are needed. The VA will install the equipment.
4. Observance of Government Holidays:
There are 10 Federal holidays set by law (USC Title 5 Section 6103). Under current definitions, four are set by date:
| New Year's Day | January 1 | |
| Juneteenth | June 19 | |
| Independence Day | July 4 | |
| Veterans Day | November 11 | |
| Christmas Day | December 25 |
If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six holidays are set by a day of the week and month:
| Martin Luther King's Birthday | Third Monday in January | ||
| Washington's Birthday | Third Monday in February | ||
| Memorial Day | Last Monday in May | ||
| Labor Day | First Monday in September | ||
| Columbus Day | Second Monday in October | ||
| Thanksgiving | Fourth Thursday in November |
5. Type of Contract:
The Government anticipates award of a Firm Fixed-Price contract.
6. Travel: None.
7. Contract Pre-Award Meeting:
The Contractor shall not commence delivery of any items or performance on the tasks in this PD until the CO has conducted a pre-award meeting or has advised the Contractor that the pre-award meeting has been waived.
8. Formal Acceptance or Rejection of Deliverables:
The Government will review each deliverable within five business days and provide comments. The Contractor shall have two business days to incorporate the Government’s comments and make appropriate revisions.
9. Changes to the PD:
Any changes to this PD shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a contract folder, along with all other products of the contract. Costs incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor.
10. Confidentiality and Non-Disclosure: It is agreed that:
The preliminary and final deliverables, as well as all associated working papers and other material deemed relevant by VA that have been generated by the Contractor for the delivery of the items / in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted upon request to the CO at the conclusion of the contract.
The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the Contractor. Any request for information relating to this contract presented to the Contractor shall be submitted to the CO for response.
Press releases, marketing material, or any other printed or electronic documentation related to this contract shall not be publicized without the written approval of the CO.
Non-Disclosure and Conflict of Interest: The Contractor and Contractor’s staff may have access to Government-sensitive information and shall be required to sign non-disclosure and conflict of interest statements.
11. Security Requirements: The Certification and Accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required.
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