P01_General Requirements 673-21-162 Replace Nurse Call.docx
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- Solicitation number
- 36C24823R0035
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This document provides details for a federal contract opportunity to replace a nurse call system at the James A. Haley VA Hospital in Tampa, Florida. The solicitation is for a design/build contract using a two-step process, with architectural plans and specifications to be produced first for VA approval before proceeding to construction. The general contractor will subcontract the design work to a registered architect/engineer. The project scope involves upgrading existing nurse call systems to the most current product, infrastructure, hardware and software. The contract value is estimated between $2-5 million and has a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses. The contracting agency is the Department of Veterans Affairs and responses are due by November 16, 2022. Offerors must be verified and listed in the Vendor Information Pages database to be considered.
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| 36C24823R0035.docx | DOCX document |
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Text version
VA Tampa Specific 673-21-162 Replace Nurse Call
SECTION 01 00 00
GENERAL REQUIREMENTS
TABLE OF CONTENTS
1.1 SAFETY REQUIREMENTS
| 1.2 GENERAL INTENTION | 1 |
| 1.3 STATEMENT OF BID ITEM(S) | 4 |
| 1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR | 4 |
| 1.5 CONSTRUCTION SECURITY REQUIREMENTS | 5 |
| 1.6 OPERATIONS AND STORAGE AREAS | 8 |
| 1.7 ALTERATIONS | 16 |
| 1.8 DISPOSAL AND RETENTION | 18 |
| 1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS | 20 |
| 1.10 RESTORATION | 21 |
| 1.11 PHYSICAL DATA | 22 |
| 1.12 PROFESSIONAL SURVEYING SERVICES | 23 |
| 1.13 LAYOUT OF WORK | 24 |
| 1.14 AS-BUILT DRAWINGS | 26 |
| 1.15 USE OF ROADWAYS | 26 |
| 1.16 CO/COR Office | 27 |
| 1.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT | 31 |
| 1.18 TEMPORARY USE OF EXISTING ELEVATORS | 33 |
| 1.19 TEMPORARY USE OF NEW ELEVATORS | 34 |
| 1.20 TEMPORARY TOILETS | 35 |
| 1.21 AVAILABILITY AND USE OF UTILITY SERVICES | 36 |
| 1.22 NEW TELEPHONE EQUIPMENT | 38 |
| 1.23 TESTS | 38 |
| 1.24 INSTRUCTIONS | 39 |
| 1.25 GOVERNMENTFURNISHED PROPERTY | 40 |
| 1.26 RELOCATED // EQUIPMENT // ITEMS // | 42 |
| 1.27 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT | 42 |
| 1.28 CONSTRUCTION SIGN | 43 |
| 1.29 SAFETY SIGN | 44 |
| 1.30 PHOTOGRAPHIC DOCUMENTATION | 45 |
| 1.31 FINAL ELEVATION Digital Images | 49 |
| 1.32 HISTORIC PRESERVATION | 50 |
| 1.33 NOT USED | 50 |
Appendix A - Approved OSHA Training Providers List Appendix B - VA Adopted Codes Appendix C - Facilities Management Service - Alert Appendix D - Safety and Infection Control Guide Attachments 1a & 1b - Fire Sprinkler Work Notifications Attachment 2 - Notification of Hot Work Operations by Contractor Personnel (Burn Permit) Attachment 3 - Fire Safety Inspection Checklist for Hot Work Operations Area Attachment 4 - Construction Fire Safety Check List Attachments 5a & 5b - Contractor Work Plan & Peer Review Attachment 6 - VA Information and Information System Security/Privacy Language VA Tampa Specific 673-21-162 Replace Nurse Call ii
SECTION 01 00 00
GENERAL REQUIREMENTS
1.1 safety requirements Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.
1.2 GENERAL INTENTION
| A. | Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for 673-21-162 Replace Nurse Call as required by drawings and specifications. |
| B. | Visits to the site by Bidders may be made only by appointment with the Medical Center Engineering Officer. |
| C. | Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than seven (7) calendar days unless otherwise designated by the COR. |
| D. | All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access. The current version of hospital HPMs and SOPs listed below shall be followed: |
· HPM 138-03 Safety and Health During Construction Activities
· SOP 138e-22 Lockout – Tagout Program
· HPM 138-15 Interim Life Safety Measures
· HPM 138-23 Utility Shutdown Procedures Comment by Krawczyk, Mark W.: This has changed to an sop
· HPM 138-24 Infection Control During Construction And Renovation Comment by Krawczyk, Mark W.: Comment by Krawczyk, Mark W.:
· SOP 138d-03 Ceiling, Floor, Wall or Partition Penetration Permit System
· SOP 138e-02 Fire Sprinkler Valve Supervision Program.
· SOP 138e-10 Hot Work Operations
· SOP 138e-11 Notification of Fire Alarm Impairment
· SOP 138e-17 Smoke Detector Cover Log F. Prior to commencing work, general contractor shall provide proof that an OSHA certified “competent person” (CP) [(29 CFR 1926.20(b)(2)] will maintain a presence at the work site whenever the general or subcontractors are present.
G. Training:
(1) Beginning July 31, 2005, all supervisory type personnel/ employees of general contractor and subcontractors shall have the 30-hour OSHA certified Construction Safety course and other relevant competency training, as determined by VA CP with input from the ICRA team.
(2) Beginning July 31, 2005, all non-supervisory type personnel/ employees of general contractor and subcontractors shall have the 10-hour OSHA certified Construction Safety Course and other relevant competency training, as determined by VA CP with input from the ICRA team.
(3) Submit copies of certificates and training records for all such personnel and employees that may be and/or will be on the work site(s) to the COTR and Contracting Officer for approval before the start of any work on-site.
H. Related Work: This specification section applies to ALL Divisions (0 through 34) of work under ALL other specification sections. A partial list of Codes and Standards adopted by the Department of Veterans Affairs is attached in Appendix B.
I. Normal Operation / Construction Hours: Construction operations at the James A. Haley VA Hospital are 7:30 AM to 4:30 PM, Monday through Friday, with the exception of Federal Holidays. Requests to work beyond normal work hours shall be submitted in writing to the COR for approval and will include a description of work to be performed. Approval is subject to availability of the COR, type of work to be performed, and the specific hours requested. Contractors are reminded that patients are generally asleep after 10:00 PM. Approval to work beyond this time will also include an evaluation of the anticipated noise level generated by the contractor. Under no circumstances will the contractor proceed without express, written approval of the COR.
1.3 STATEMENT OF BID ITEM(S)
Not Used
1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR
A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.
1.5 CONSTRUCTION SECURITY REQUIREMENTS
| A. | Security Plan: |
| 1. | The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project. |
| 2. | The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations. |
3. The General Contractor shall furnish to the COR and Contracting Officer lists of employees that will be or may be on the construction site(s). The List shall be on Company letter head that provides all of the company contact information, shall provide the project number and title, locations of work, names of the employees, their titles, their job types, and personal contact numbers (i.e. cell phone). All sub-contractors, vendors and suppliers for the project shall furnish the same listing on their individual company letter heads to the GC whom will provide the lists to the COR and Contracting Officer. These lists shall be updated as necessary during the entire duration of the project. These lists may be used to provide a check list record of personnel on-site each day to be provided with the contractors Daily Log reports. These lists may be used to provide a check list record of personnel on-site each day to be provided to the VA Police Department and their Dispatch Office where normal sign in and sign out occurs.
4. The General Contractor shall provide 2 ea Kaba Eplex E5731BWL-626-41, Electronic Pushbutton - Prox - Lock, IC “7 Pin O Bitted” BEST CORE. To be installed on the jobsite access doors. Locks are to be turned over to the COR upon completion of the project.
| B. | Security Procedures: |
| 1. | General Contractor’s employees shall not enter the project site without appropriate badge.(See hospital HPM 132-05) They may also be subject to inspection of their personal effects when entering or leaving the project site.. |
| 2. | For working outside the “regular hours” as defined in the contract, the General Contractor shall provide a request for approval 21 calendar days prior to the requested date to the Contracting Officer Representative so that arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section. |
| 3. | No photography of VA premises is allowed without written permission of the Contracting Officer. |
| 4. | VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer. |
| C. | N/A |
| D. | Key Control: |
| 1. | The General Contractor shall make available as requested keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action. |
| 2. | The General Contractor shall turn over all permanent lock cylinders to the COR for permanent installation. See Section 08 71 00, DOOR HARDWARE and coordinate. |
3. Contractor may be issued keys for construction thru the COR using VA Form #...
4. All keys must be turned in at the end of the Contract.
5. Any key assigned to the contractor, which is lost or stolen will result in a replacement cost of $100.00 per key either lost or stolen. Any key either lost or stolen shall be reported to the COR; it is the contractor’s responsibility to inform the VA Police and give a detailed report about the key loss. The contractor shall take a copy of the official police report and make payment to the Agent Cashier before any additional replacement keys are made. Final payment may be withheld and/or reduced until keys are returned or accounted for. A copy of the police report and receipt of payment shall be provided to the VA COR.
| E. | Document Control: |
| 1. | Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”. |
| 2. | The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project. |
| 3. | Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request. |
| 4. | These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer. |
| 5. | All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA. |
| 6. | Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”. |
| 7. | All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS). |
| a. | Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system. |
| b. | “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed. |
| F. | Motor Vehicle Restrictions |
| 1. | Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted at least 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.3. Contractor parking is allowed in the Freedom lot only. |
1.6 OPERATIONS AND STORAGE AREAS
| A. | The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance. |
| B. | Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed. |
| C. | The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads. |
(FAR 52.236-10)
| D. | Working space and space available for storing materials shall be as determined by the COR . The contractor shall keep all work areas, storage areas, staging areas, access areas and routes clean and neat. The contractor shall provide sufficient trash containers so that there is no debris lying around. The containers shall be emptied at least daily and trash disposed of by the contractor. |
| E. | Workmen are subject to rules of Medical Center applicable to their conduct. |
| F. | Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. |
| 1. | Do not store materials and equipment in other than assigned areas. |
2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.
| 3. | Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements. |
| G. | Phasing: |
| The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to: | |
| To ensure such executions, Contractor shall furnish the COR with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR twenty-one (21) calendar days in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to ensure accomplishment of this work in successive phases mutually agreeable to COR and Contractor. | |
| H. | Building(s) No.(s) _1,38,68,30__ will be occupied during performance of work “673-21-162 Replace Nurse Call”. |
| Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc to facilitate patient and staff access. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period. | |
| J. | When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore: |
| 1. | Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified. |
| 2. | Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for preinspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman. |
| K. | Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. |
| 1. | No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND SECURITY for additional requirements. |
| 2. | Contractor shall submit a request to interrupt any such services to COR , in writing, 21 calendar days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption. Refer to Attachment 5A. |
| 3. | Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center . Interruption time approved by Medical Center may occur at other than Contractor's normal working hours. |
| 4. | Major interruptions (deemed by the COR) of any system must be requested, in writing, at least 30 calendar days prior to the desired time and shall be performed as directed by the COR. |
| 5. | In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical. On the next business day, the contractor’s daily log report shall explain the circumstances causing the emergency and the corrective actions taken. |
| 6. | Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor. |
| L. | Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces unless otherwise directed by the COR. Firestop as needed. |
| M. | To minimize interference of construction activities with flow of Medical Center traffic, comply with the following: |
| 1. | Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. |
| 2. | Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR. |
3. Interruptions to these areas must be requested, in writing, at least twenty-one (21) calendar days prior to the desired time and shall be performed as directed by the COR.
| N. | Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS. |
| O. | Coordination of Construction with Medical center Director: The activities at the Medical Center shall take precedence over construction activities. The Contractor must cooperate and coordinate with the Medical Center Director, through the COR, in arranging construction schedule to cause the least possible interference with Medical Center activities. Construction noise during the interment services shall not disturb the service. Trucks and workmen shall not pass through the service area during this period: |
| 1. | The Contractor is required to discontinue his work sufficiently in advance of Easter Sunday, Mother's Day, Father's Day, Memorial Day, Veteran's Day and/or Federal holidays, to permit him to clean up all areas of operation adjacent to existing burial plots before these dates. |
| 2. | Cleaning up shall include the removal of all equipment, tools, materials and debris and leaving the areas in a clean, neat condition. |
1.7 ALTERATIONS
| A. | Survey: Before any work is started, the Contractor shall make a thorough survey with the COR buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer. This report shall list by rooms and spaces: |
| 1. | Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building. |
| 2. | Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both. |
| 3. | Shall note any discrepancies between drawings and existing conditions at site. |
| 4. | Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR. |
| B. | Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR 52.243-4 and VAAR 852.236-88). |
| C. | Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report: |
| 1. | Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workmen in executing work of this contract. |
| D. | Protection: Provide the following protective measures: |
| 1. | Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery. |
| 2. | Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated. |
| 3. | Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed. |
4. Once the contractor is notified by the VA of problems or damage to VA property, the contractor shall take immediate corrective action to protect and restore said property. During normal duty hours, corrective action shall be initiated within two (2) hours. After normal duty hours, corrective actions shall be initiated within four (4) hours. The daily log for that day shall explain the problem(s) and corrective action(s) taken.
1.8 DISPOSAL AND RETENTION
| A. | Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows and/or in accordance with Section 01 74 19, CONSTRUCTION WASTE MANAGEMENT: |
| 1. | Reserved items which are to remain property of the Government are shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to reinstallation and reuse. Store such items where directed by COR. |
| 2. | Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center. |
| 3. | Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation. |
4. During above ceiling work, the contractor will have to clear rooms, protect VA property/finishes and move furnishings as necessary to protect the area and items from dust and debris, in the performance of the work above the ceiling.
| a. | Copies of the following listed CFR titles may be obtained from the Government Printing Office: |
| 40 CFR 261 | Identification and Listing of Hazardous Waste |
| 40 CFR 262 | Standards Applicable to Generators of Hazardous Waste |
| 40 CFR 263 | Standards Applicable to Transporters of Hazardous Waste |
| 40 CFR 761 | PCB Manufacturing, Processing, Distribution in Commerce, and use Prohibitions |
| 49 CFR 172 | Hazardous Material tables and Hazardous Material Communications Regulations |
| 49 CFR 173 | Shippers General Requirements for Shipments and Packaging |
| 49 CRR 173 | Subpart A General |
| 49 CFR 173 | Subpart B Preparation of Hazardous Material for Transportation |
| 49 CFR 173 | Subpart J Other Regulated Material; Definitions and Preparation |
| TSCA | Compliance Program Policy Nos. 6-PCB-6 and 6-PCB-7 |
1.10 RESTORATION
| A. | Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified. |
| B. | Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work. |
| C. | At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment. |
| D. | Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2). |
1.11 PHYSICAL DATA
A. Data and information furnished or referred to below is for the Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor. The contractor shall be responsible for conducting a through site investigation, before bidding, to satisfy themselves as to actual conditions.
(FAR 52.2364)
1.12 PROFESSIONAL SURVEYING SERVICES
A registered professional land surveyor or registered civil engineer whose services are retained and paid for by the Contractor shall perform services specified herein and in other specification sections. The Contractor shall certify that the land surveyor or civil engineer is not one who is a regular employee of the Contractor, and that the land surveyor or civil engineer has no financial interest in this contract.
1.14 AS-BUILT DRAWINGS
| A. | The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications. |
| B. | All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be made available for the COR review, as often as requested. |
| C. | Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR. |
| D. | Paragraphs A, B, & C shall also apply to all shop drawings. |
1.15 USE OF ROADWAYS
| A. | For hauling, use only established public roads and roads on Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges. |
| B. | When new permanent roads are to be a part of this contract, Contractor may construct them immediately for use to facilitate building operations. These roads may be used by all who have business thereon within zone of building operations. |
| C. | When certain buildings (or parts of certain buildings) are required to be completed in advance of general date of completion, all roads leading thereto must be completed and available for use at time set for completion of such buildings or parts thereof. |
1.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT
| A. | Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to written approval and compliance with the following provisions: |
| 1. | Permission to use each unit or system must be given by COR in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the COR will withdraw permission for use of the equipment. |
| 2. | Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted. Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National Electrical Code, (2014 Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces. |
| 3. | Units shall be properly lubricated, balanced, and aligned. Vibrations must be eliminated. |
| 4. | Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freezeup damage. |
| 5. | The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system. |
| 6. | All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use; maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the Government. |
| B. | Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government. |
| C. | This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections. |
D. Any damage to the equipment or excessive wear due to prolonged use will be repaired replaced by the contractor at the contractor’s expense.
1.18 TEMPORARY USE OF EXISTING ELEVATORS
| A. | Use of existing elevators for handling building materials and Contractor's personnel will be permitted subject to following provisions: |
| 1. | Contractor makes all arrangements with the COR for use of elevators. The COR will ascertain that elevators are in proper condition. Contractor may use elevators Nos. 10,11___ in Building Nos. __1___ for daily use and for special nonrecurring time intervals when permission is granted. Personnel for operating elevators will not be provided by the Department of Veterans Affairs. |
| 2. | Contractor covers and provides maximum protection of following elevator components: |
| a. | Entrance jambs, heads soffits and threshold plates. |
| b. | Entrance columns, canopy, return panels and inside surfaces of car enclosure walls. |
| c. | Finish flooring. |
| 3. | Government will accept hoisting ropes of elevator and rope of each speed governor if they are worn under normal operation. However, if these ropes are damaged by action of foreign matter such as sand, lime, grit, stones, etc., during temporary use, they shall be removed and replaced by new hoisting ropes at the contractors expense. |
| 4. | If brake lining of elevators are excessively worn or damaged during temporary use, they shall be removed and replaced by new brake lining at the contractors expense. |
| 5. | All parts of main controller, starter, relay panel, selector, etc., worn or damaged during temporary use shall be removed and replaced with new parts at the contractors expense, if recommended by elevator inspector after elevator is released by Contractor. |
| 6. | Place elevator in condition equal, less normal wear, to that existing at time it was placed in service of Contractor as approved by Contracting Officer Representative. |
1.21 AVAILABILITY AND USE OF UTILITY SERVICES
| A. | The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge. |
| B. | The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required. |
| C. | Contractor shall install meters at Contractor's expense and furnish the Medical Center a monthly record of the Contractor's usage of electricity as hereinafter specified. |
| D. | Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted. Maintain minimum temperatures as specified for various materials: |
| 1. | Obtain heat by connecting to Medical Center heating distribution system. |
| E. | Electricity (for Construction and Testing): Furnish all temporary electric services. |
| 1. | Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor. |
| F. | Water (for Construction and Testing): Furnish temporary water service. |
| 1. | Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the Contractor. |
| 2. | Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at COR discretion) of use of water from Medical Center's system. |
| G. | Fuel: Natural and LP gas and burner fuel oil required for boiler cleaning, normal initial boiler-burner setup and adjusting, and for performing the specified boiler tests will be furnished by the Government. Fuel required for prolonged boiler-burner setup, adjustments, or modifications due to improper design or operation of boiler, burner, or control devices shall be furnished and paid by the Contractor at Contractor's expense. |
1.23 TESTS
| A. | As per specification section 23 05 93 the contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-system level and system level breakdowns. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The contractor shall document the results of the approved plan and submit for approval with the as built documentation. |
| B. | Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pretested. |
| C. | Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests. |
| D. | Mechanical and electrical systems shall be balanced, controlled and coordinated. A system is defined as the entire system which must be coordinated to work together during normal operation to produce results for which the system is designed. For example, air conditioning supply air is only one part of entire system which provides comfort conditions for a building. Other related components are return air, exhaust air, steam, chilled water, refrigerant, hot water, controls and electricity, etc. Another example of a system which involves several components of different disciplines is a boiler installation. Efficient and acceptable boiler operation depends upon the coordination and proper operation of fuel, combustion air, controls, steam, feed water, condensate and other related components. |
| E. | All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonably period of time during which operating and environmental conditions remain reasonably constant and are typical of the design conditions. |
| F. | Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system. |
1.24 INSTRUCTIONS
| A. | Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified. |
| B. | Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and subassembly components. Manuals shall include an index covering all component parts clearly crossreferenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted. |
| C. | Instructions: Contractor shall provide qualified, factorytrained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above. |
1.30 PHOTOGRAPHIC DOCUMENTATION
| A. | During the construction period through completion, provide photographic documentation of construction progress and at selected milestones including electronic indexing, navigation, storage and remote access to the documentation, as per these specifications. The commercial photographer or the subcontractor used for this work shall meet the following qualifications: |
| 1. | Demonstrable minimum experience of three (3) years in operation providing documentation and advanced indexing/navigation systems including a representative portfolio of construction projects of similar type, size, duration and complexity as the Project. |
| 2. | Demonstrable ability to service projects throughout North America, which shall be demonstrated by a representative portfolio of active projects of similar type, size, duration and complexity as the Project. |
| B. | Photographic documentation elements: |
| 1. | Each digital image shall be taken with a professional grade camera with minimum size of 6 megapixels (MP) capable of producing 200x250mm (8 x 10 inch) prints with a minimum of 2272 x 1704 pixels and 400x500mm (16 x 20 inch) prints with a minimum 2592 x 1944 pixels. |
| 2. | Indexing and navigation system shall utilize actual AUTOCAD construction drawings, making such drawings interactive on an on-line interface. For all documentation referenced herein, indexing and navigation must be organized by both time (date-stamped) and location throughout the project. |
| 3. | Documentation shall combine indexing and navigation system with inspection-grade digital photography designed to capture actual conditions throughout construction and at critical milestones. Documentation shall be accessible on-line through use of an internet connection. Documentation shall allow for secure multiple-user access, simultaneously, on-line. |
| 4. | Before construction, the building pad, adjacent streets, roadways, parkways, driveways, curbs, sidewalks, landscaping, adjacent utilities and adjacent structures surrounding the building pad and site shall be documented. Overlapping photographic techniques shall be used to insure maximum coverage. Indexing and navigation accomplished through interactive architectural drawings. If site work or pad preparation is extensive, this documentation may be required immediately before construction and at several pre-determined intervals before building work commences. |
| 5. | Construction progress for all trades shall be tracked at pre-determined intervals, but not less than once every thirty (30) calendar days (“Progressions”). Progression documentation shall track both the exterior and interior construction of the building. Exterior Progressions shall track 360 degrees around the site and each building. Interior Progressions shall track interior improvements beginning when stud work commences and continuing until Project completion. |
| 6. | As-built condition of pre-foundation utilities and site utilities shall be documented prior to pouring footers, placing concrete and/or backfilling. This process shall include all underground and in-slab utilities within the building(s) envelope(s) and utility runs in the immediate vicinity of the building(s) envelope(s). This may also include utilities enclosed in slab-on-deck in multi-story buildings. Overlapping photographic techniques shall be used to insure maximum coverage. Indexing and navigation accomplished through interactive site utility plans. |
| 7. | As-built conditions of mechanical, electrical, plumbing and all other systems shall be documented post-inspection and pre-insulation, sheet rock or dry wall installation. This process shall include all finished systems located in the walls and ceilings of all buildings at the Project. Overlapping photographic techniques shall be used to insure maximum coverage. Indexing and navigation accomplished through interactive architectural drawings. |
| 8. | As-built conditions of exterior skin and elevations shall be documented with an increased concentration of digital photographs as directed by the COR in order to capture pre-determined focal points, such as waterproofing, window flashing, radiused steel work, architectural or Exterior Insulation and Finish Systems (EIFS) detailing. Overlapping photographic techniques shall be used to insure maximum coverage. Indexing and navigation accomplished through interactive elevations or elevation details. |
| 9. | As-built finished conditions of the interior of each building including floors, ceilings and walls shall be documented at certificate of occupancy or equivalent, or just prior to occupancy, or both, as directed by the COR. Overlapping photographic techniques shall be used to insure maximum coverage. Indexing and navigation accomplished through interactive architectural drawings. |
| 10. | Miscellaneous events that occur during any Contractor site visit, or events captured by the Department of Veterans Affairs independently, shall be dated, labeled and inserted into a Section in the navigation structure entitled “Slideshows,” allowing this information to be stored in the same “place” as the formal scope. |
| 11. | Customizable project-specific digital photographic documentation of other details or milestones. Indexing and navigation accomplished through interactive architectural plans. |
| 12. | Monthly (29 max) exterior progressions (360 degrees around the project) and slideshows (all elevations and building envelope). The slideshows allow for the inclusion of Department of Veterans Affairs pictures, aerial photographs, and timely images which do not fit into any regular monthly photopath. |
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