P01-DRAFT - SOW - General Waste and Recycling Removal - 2yr contract 2026.docx

DRAFT – STATEMENT OF WORK

Scope of Work for General Waste Hauling and Co-Mingled Recycling Hauling

Contractor to provide services for one year from date of award, as per the following scope of work. The contract will also contain the provision for one one-year annual renewal.

COMPACTOR:

1. Contractor to disconnect, pick up, empty, return, and reconnect self-contained compactor, at least twice per week.

2. Contractor to provide emergency pickup service within (4-6) hours from time called.

3. Specific days for service will be determined and adjusted with the Contractor Officer’s Representative (COR). Current schedule is Wednesdays and Saturdays.

4. Ticket to show pickup will be left with an EVS Supervisor after the compactor returns from the landfill. This ticket can be emailed to the COR no later than the following business day.

5. Compactor will be cleaned and/or deodorized as appropriate or as needed.

OPEN-TOP DUMPSTERS:

(One 20-yard container for Research, two 30-yard construction containers, one 20-yard wood container)

1. Contractor to provide, pick up, empty, and return additional “open-top” dumpsters on an as‑needed basis.

2. Provide pick-up within 24 hours from time called.

3. Provide emergency pickup service within (4-6) hours from time called.

RECYCLING:

1. Contractor will provide containers for co-mingled recycling and will ensure containers remain operational and clean/deodorized as needed. Containers must be under 96-gallon capacity.

2. Contractor is responsible for emptying all recycling containers contained in the recycling areas at least once per week. Area 1 is the main hospital, area 2 is the research bldg. These locations will be shown to the awarded contractor.

3. Cardboard bails will be picked up every other week, or if COR (or designated representative) calls for an emergency pick up.

4. The Contractor will provide, at a minimum, monthly weight and cost (or revenue) totals for each type of recyclable material (i.e. cardboard, paper, plastics, metal, etc.) removed from the facility.

EQUIPMENT MAINTENANCE

1. The Contractor shall provide to the COR a complete list of all equipment used in the performance of this contract with the name of the company and the capacity of the container in cubic yards within 15 days after contract award.

2. All equipment necessary for the performance of the service under this contract must be available for inspection prior to commencement of the contract and ready for use at the designated Government locations on the first day of service.

3. The Contractor shall take all necessary steps to ensure that conditions which may contribute to rodent infestation, such as accumulation of debris around and under trash equipment, unsanitary conditions and/or inadequately sealed/closed equipment are corrected as soon as they are observed or reported. The contractor shall correct reported deficiencies and report back to COR within 24 hours after notification.

PICK-UP TICKETS

1. The Contractor shall issue pick-up tickets for conventional, compactor and debris removal services. Pick-up tickets shall be prepared in duplicate by the contractor. It shall be the responsibility of the contractor to have all tickets numbered and dated the day of the pick-up. The ticket shall have the date and time of pick-up, the type of pick-up (trash or debris) and the signature of the contractor's employee performing the service.

2. The Contractor will provide a monthly listing of the weight (tons) and costs (i.e. pull charge and landfill charge) associated with each container or dumpster of general wastes removed from the facility.

DISPOSAL FACILITY

Selection of a certified disposal facility shall be the responsibility of the contractor.

SAFETY REQUIREMENTS

In an effort to better protect Government and Contractor personnel, the contractor shall ensure that their drivers follow all prudent safety practices while operating a motor vehicle. All large vehicles shall have operable parking and emergency parking systems, backup alarms, and wheel chocks.

ENVIRONMENTAL QUALITY ASSURANCES

1. Contractor shall fully comply with all state, county and city laws and regulations regarding sanitation and solid waste disposal.

2. Contractor shall turn off the motor of all vehicles that do not require the motor to run for-the-purpose of loading the vehicle.

3. Contractor shall not create any litter at loading locations during any transportation, and/or disposal locations, to include oil leaks and leakage from containers.

4. Contractor shall follow EPA regulations outlined in the Code of Federal Regulations 40 parts 241, 243 and 257.

GOVERNMENT QUALITY ASSURANCE

1. The Government shall monitor the contractor's performance under this contract using the quality assurance procedures specified in the scope of work. The Government will use any and all methods deemed necessary to ensure that the contractor's employees are in compliance with the terms and conditions of the contract. These methods may include periodic random inspections on services provided. All work and services performed shall be done in accordance with proper trash debris removal procedures. The acceptable quality level of these inspections is 100 percent.

2. In the event a serious breach of assigned duty by the contractor's employee(s) is identified during a quality control exercise, the Contracting Officer and/or Contracting Officer Technical Representative shall immediately contact the contractor to discuss the Government's findings and the steps the contractor will take to correct the problem(s).

DAMAGE TO CONTRACTOR'S PROPERTY

The Government will not be responsible in any way for damage to the contractor's equipment or supplies kept in or near the buildings or the contractor employee's personal belongings brought onto Government premises occasioned by fire, theft, accident or otherwise.

INVOICING:

1. The Contractor will provide a monthly listing of the weight (tons) and costs (i.e. pull charge and landfill charge) associated with each container or dumpster of general wastes removed from the facility.

2. The contractor shall send the Iowa City VA a monthly check for revenue of recycled items. This check should be written to Iowa City VA Medical Center, with Recycling Program in the memo and sent to the following address:

Iowa City VA Medical Center Attn: Agent Cashier 601 Highway 6 West Iowa City, IA 52246

4 | Page