P00014 - LSJ OCPO IT Data Management (FINAL) - Redacted.pdf

OPOAM 3008.405-6(a)(2) Limited-Sources Justification (LSJ)

For orders or BPAs exceeding the Simplified Acquisition Threshold

LSJ No: FY25-023

LSJ No.: FY25-023

This acquisition is conducted under the authority of the Multiple-Award Schedule Program, 41 U.S.C. 152(3), Competitive Procedures, and 40 U.S.C. 501, Services for Executive Agencies.

1. Agency and Contracting Activity.

The Department of Homeland Security (DHS), Office of the Chief Procurement Officer (OCPO), in accordance with FAR 8.405-6(a), proposes to exercise FAR 52.217-8 on BPA call 70RDAD19FC0000090 for analysis, development, enhancement, maintenance, and support of DHS OCPO software applications.

2. Nature and/or description of the action being approved.

DHS/OCPO has a requirement to continue services for analysis, development, enhancement, maintenance, and support of DHS software applications. The proposed contractor is:

KAIMETRIX LLC

120 Dawning Creek Dr Apex, NC 27539

GSA Contract Number: GS-35F-403DA DHS BPA Number: 70RDAD19A00000011

3. Description of Supplies/Services.

An additional four-month extension of services provided in BPA call 70RDAD19FC0000090, awarded to KAIMETRIX LLC, is required to provide continued support while the Office of Procurement Operations (OPO) is responding to a protest filed in October 2024 related to BPA award 70RDA124A00000005. OCPO requires continued service for up to four (4) months to avoid a gap in service while the protest response is ongoing. Without continued support from the contractor, OCPO would have a gap in service to provide support to systems that involve critical procurement reporting activities (e.g., Enterprise Reporting Application (ERA), and Congressional Notifications). The option exercise is the most advantageous method of fulfilling the Government's need, price and other factors considered. This option requirement also takes into account the Government's need for continuity of operations and potential costs of disrupting the ongoing analysis. The total cost for this requirement is $828,068.99 for an additional four months.

4. Authority and supporting rationale.

FAR 8.405-6(a)(1)(i)(B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

6. A description of the market research conducted among schedule holders and the results, or a statement of the reason market research was not conducted.

Market research was not conducted for the FAR 52.217-8 extension; however, market research was completed between July 2023 and June 2024 for the follow-on requirement which was awarded competitively. This additional four-month extension is specifically related to the award protest, and that is the reason why market research was not conducted.

Additionally, KAIMETRIX LLC is the incumbent on BPA call 70RDAD19FC0000090 and the only vendor able to provide continued support while OPO responds to the protest. The additional four months of service will provide Contractor support until the protest is resolved.

7. Any other facts supporting the limited-sources justification.

A protest was filed on October 22, 2024, following a competitive action to award BPA 70RDA124A00000005 for IT Data Management Services.

8. A statement of actions, if any, the agency may take to remove or overcome any barriers that led to restricted consideration (i.e., limited-sources) before any subsequent acquisition for the supplies or services is made.

Only one source is capable of providing the services required at the level of quality required because OCPO requires continued support during protest activities. OCPO is unable to remove barriers of competition as continued support is needed from the incumbent. The government will seek competition in future acquisitions for the same type of support, thus eliminating the barriers to competition.

9. DHS intends to post this requirement on System for Award Management (SAM.gov) pursuant to FAR 8.405-6(a)(2)(i).

10. Technical/Requirements Personnel Certification.

Pursuant to FAR 8.405-6(c)(2)(x), I certify that this requirement meets the Government’s minimum need and that the supporting data, which form a basis for the Limited-Sources Justification, are accurate and complete.

Katherine Chimera Date Contracting Officer’s Representative

KATHERINE

P CHIMERA

Digitally signed by

KATHERINE P CHIMERA

Date: 2024.11.22 08:53:42 -05'00'

11. Contracting Officer Certification

Pursuant to FAR 8.405-6(c)(2)(ix), I certify that the Limited-Sources Justification is accurate and complete to the best of my knowledge and belief:

Amy Driver Date Contracting Officer Office of Procurement Operations

12. Approval

Antoinette Clay Date Procuring Activity Advocate for Competition Office of Procurement Operations

AMY M

DRIVER

Digitally signed by AMY M

DRIVER

Date: 2024.11.22 08:55:28 -05'00'

ANTOINETTE CLAY

Digitally signed by

ANTOINETTE CLAY

Date: 2024.11.22 09:42:27 -05'00'