P and F Contract Jan 2021.docx

USCG BASE CAPE COD

Building 5215 E. Hospital Road Buzzards Bay, MA 02542

REQUEST FOR PROPOSAL

IDIQ CONTRACT FOR PAINTS/FLOORS USCG BASE CAPE COD, MA

SOLICITATION NUMBER: HSCG52-21-Q-PFH240

ISSUE DATE:

Proposal Due Date: 29 JAN 2021

FOR: Paints and Floor Maintenance in (7) USCG Housing Unit located on USCG Base Cape Cod Buzzards Bay, MA.

IMPORTANT - NOTICE TO OFFEROR

1. Offeror is urged to visit the site and take such steps as may be reasonably necessary to ascertain the nature and exact location of the work. We have one Site visit scheduled and it will be 09 FEB 2021. Failure to visit the site for this purpose does not relieve the bidder from the responsibility for estimating properly the difficulty or cost of successfully performing the work. See paragraph titled “Site Visit/Points of Contact” for site visit information. Please reach out to Mr. R. Stoutenburgh to set your company up for this if you are interested @ 508-968-6510 or Richard.Stoutenburgh@uscg.mil

Offeror shall include all federal, state and local taxes. A TAX EXEMPT NUMBER WILL NOT BE PROVIDED.

2. Offerors are requested to review this RFP as soon as possible upon receipt. If an Offeror has any questions regarding the solicitation which require an answer from the issuing office, these questions shall be submitted, in writing, no later than 3 days prior to the due date, referencing the applicable section of the solicitation to the U.S. Coast Guard Base Cape Cod via email to Jason Williams (Jason.L.Williams@uscg.mil) or via mail at Building 3159 Herbert Road Attention Contracts Buzzards Bay, MA 02542.

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the General Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman.

Informal forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the USCG Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester’s concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:

Department of Homeland Security United States Coast Guard (CG-9131) Ombudsman Program for Agency Protests 1900 Half Street, SW, Room 11-0602 Washington, D. C. 20593-0001

FAX: 202.475.3904

The Ombudsman Hotline telephone number is 202.372.3695.

Title: Paint and Floor Maintenance at (07) USCG Housing Unit located at USCG Base Cape Cod, Buzzards Bay, MA 02542

Project Number: PFH240

Requirements:

The Contractor shall provide all labor, equipment, materials (including paint), transportation, supervision, and disposal necessary to complete the paint and floor maintenance in the below listed units:

SCOPE OF WORK: Work consists of preparing and painting, surfaces (i.e., walls, ceilings, doors, closets, kitchen, trim, and molding, on interior surfaces of the housing units, bulkhead/cellar ways, bulkhead/cellar steps, basement walls and basement floors. All exterior storm doors and all entrance doors and trim shall also be painted. Garage entry doors and walls in Flat Top units finished garages shall also be painted.

Exterior doors (aluminum): White latex paint Interior doors: Eggshell Walls: Eggshell Trim: Eggshell Ceiling: Flat ceiling white Basement: The basements are to be painted to include all previously painted surfaces in basement. Walls shall be painted white with moldicide additive, the deck (floor), metal poles, and bulkhead walls and steps shall be painted with gray (moldicide added to paint).

**Note: Spraying of paint will be allowed for the interior ceilings, and basement, and garage spaces only. Contractor will be required to ensure any overspray is removed and cleaned. In the event you desire to spray paint, please notify the COR.

Work shall also include refinishing existing hardwood floors. Floors shall be refinished by either screening or sanding the existing floors and applying two coats of high-gloss polyurethane. The determination of which method will be employed in each unit (i.e., screening or sanding) shall be made by the Contracting Officer or his/her technical representative. The Contractor shall comply with all local, state and federal safety codes.

The following units will be available 15 FEB 2021 and need to be completed by 28 FEB 2021.

Types of Housing Units Estimated Floor and Wall Square Footage:

(includes stair treads) Approximate Wall Square Footage

Specifications, drawings, exhibits, and attachments: N/A

Magnitude of Construction: Less than $5,000.00

Insurance/Bonds: N/A unless you intend to use a third party to do the actual work.

Site Visit/Points of Contact: Site visits may be arranged during normal duty hours by contacting the COR – Richard Stoutenburgh at 508-968-6510 or Richard.Stoutenburgh@uscg.mil.

Performance Period: The Contractor shall be ready to begin work immediately upon notice of contract award/notice to proceed. The contractor shall be required to (a) commence work under this contract immediately upon award and submittal of certificate of insurance (b) prosecute the work diligently, and (c) complete the entire work ready for use no later than 28 FEB 2021. The time stated for completion shall include final cleanup of the premises.

Preparation of Quotation: In addition to the Price Quotation Form incorporated herein, the proposal shall comprise an itemized price breakdown in sufficient detail to permit a complete analysis of all materials, labor, equipment, transportation, disposal costs and overhead and profit, at both the prime and subcontracting levels.

Proposal Due Date: 10 FEB 2021. Quotations may be mailed to my attention to U.S. Coast Guard Base Cape Cod Attn. Contracts: Jason Williams Building 3159 Herbert Road Buzzards Bay, MA 02542 or submitted via e-mail at Jason Williams at Jason.L.Williams@uscg.mil. Offerors submitting quotations under this request agree to a 30-calendar day acceptance period.

Evaluation factors: The Government will evaluate offers in response to this request and will award a task order to the Offeror whose offer is most advantageous to the Government considering price and other price-related factors. The Government intends to make award without discussions; therefore, proposals shall be submitted initially on the most favorable terms. However the Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary.

This is only a request for proposal. No guarantee of award is made or implied. The Government reserves the right to cancel this solicitation, either before or after the closing date.

J. L. Williams Contracting Officer United States Coast Guard

AMENDMENTS ACKNOWLEDGED:

Offeror:

Address:

Phone:

Fax:

Email:

Name:

Signed: Date: ________________________ image1.png