Oyster Highway RFB 7-16-2025.pdf

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City of Jacksonville, NC

Request for Bids

Transportation and Delivery of Oyster Castle Blocks and Oyster

Reef Mats

7/16/2025

I. Bids Due

All Bids are due by 5:00 p.m. on Tuesday, July 23, 2025, for the Transportation and Delivery of Oyster Castle Blocks and Oyster Reef Mats noted on this Request for Bids. Interested bidders must sign this Request for Bid and either email it to Pat Donovan-Brandenburg at pdonovan-brandenburg@jacksonvillenc.gov or deliver it to the Public Services Department, Water Quality Division, at Jacksonville City Hall, 815 New Bridge Street, Jacksonville, NC 28540.

II. Qualifications

If not currently a Vendor for The City of Jacksonville, the successful bidder must provide a Vendor Application and W-9 to the City of Jacksonville. The City is exempt from Federal Excise Tax. Our Federal Tax Identification Number is 56-6000232. The City is not exempt from NC State & County Sales Tax. Such taxes shall be shown as a separate item on all invoices, when applicable. The Vendor must accept City of Jacksonville Purchase Order and the Terms and Conditions attached as Exhibit 1.

III. Rights

The Jacksonville City Council reserves the right to waive any informalities, to reject any or all Bids, and to accept that quote or Bids which appear to be in the Owner’s best interest.

IV. Inspection

All materials/supplies shall be the subject of inspection by the Stormwater Manager at time of delivery.

V. Bids to Be Retained

Bids are to remain valid for at least thirty (30) days after the RFB due date.

VI. Questions

Potential bidders may direct questions to Pat Donovan-Brandenburg at (910) 938-6446 or (910) 358-0558.

VII. Bid Specifications for Transportation and Delivery:

Prospective bidder will transport and deliver Oyster Castle Blocks and Oyster Reef Mats for the New River Oyster Highway Project. Prospective bidder will transport and deliver all items from the Sturgeon City Environmental Center 50 Court Street, Jacksonville, NC, on boats for relay and placement at the designated New River Estuary Oyster Highway reef sites as directed by CoJ staff and as noted in the attached Exhibit 3 - Specification.

VIII. Scope:

mailto:pdonovan-potts@jacksonvillenc.gov mailto:brandenburg@jacksonvillenc.gov

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The work consists of the transportation and delivery of half of the materials summer 2025, with the remaining half to be delivered in April of 2026. The materials consists of oyster castle blocks and oyster reef mats from the Material Collection Location to the Point of Delivery, as specified in the Contract Documents.

IX. Equipment and Materials:

This work includes transportation and delivery required by the contract at the time of award. If additional transportation and delivery activities and costs are required during the performance of the contract as a result of changed, deleted, or added items of work for which the contractor is entitled to an adjustment in contract price, compensation for such costs will be included in the price adjustment for the item or items of work changed or added.

Oyster castle blocks will be used to create artificial reefs. Each Oyster Castle reef will be comprised by 8 manufactured concrete blocks (12” x 12” x 8” [L x W x H]). Each of these blocks are to be stackable and interlocking, and designed to create complex, stable habitat that is suitable for oyster settlement, growth, and survival. The footprint of the Oyster Castle reefs will be 3,240 ft2 (301 m2). The substrates should not entrap protected species, as no large (> 2”) gaps should exist in these substrates. Furthermore, these substrates should not be comprised of petroleum products (e.g., creosote or asphalt materials).

Oyster Catcher Mats are to be made of jute erosion control cloth and coir fiber cloths that have approximately 1cm spacing between the fibers that are impregnated with Portland cement. The Mats are to be 44 inches L, 32 inches W, and approximately 1.25 inches thick with a slight corrugation with 2.5 inches separating corrugated peaks. The Mats are to be capable of holding at least 350 lbs over a 3x2ft reef footprint centered on the Mat. Mats should weigh approximately 12-15 lbs dry and stack easily for efficient and inexpensive transportation.

Oyster Castle Blocks and Oyster Reef Mats will be provided at the Material Collection Location and Contractor is not responsible for the purchase of the Blocks or Mats.

X. Payment Terms and Purchase Order Terms and Conditions:

The City agrees to pay all approved invoices Net Thirty (30) days from the date received and approved. The City does not agree to the payment of late charges or finance charges assessed by the seller for any reason. By accepting a City of Jacksonville Purchase Order, Vendors agrees to all Terms and Conditions of the Purchase Order attached herewith as Exhibit 1.

XI. Insurance:

The Contractor shall provide the City of Jacksonville Certificates of Insurance and endorsements with the following minimum levels of insurance coverage as shown on Exhibit 2.

The Certificate of Insurance shall include:

• Comprehensive Automobile Liability, $1,000,000 Single Limit

• Comprehensive General Liability, $1,000,000 Single Limit/ $2,000,000 General Aggregate

• Workmen’s Compensation Insurance as required by North Carolina Law

• The City of Jacksonville shall be named as an Additional Insured on the General Liability and Automobile Liability policies.

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XII. Controlling Law:

Any agreement, contract, or purchase order resulting from this invitation, request for bid, quote, or request for proposal shall be governed by the laws of the State of North Carolina.

THIS IS AN “ALL OR NONE” BID – NO SUBSTITUTIONS PERMITTED.

Item Transportation and Delivery Qty Unit Price Total Cost

1 Oyster Castle Blocks 8,496

2 Oyster Reef Mats 1,080

Sub Total Price:

Shipping (If applicable) Price:

Tax (If applicable)* Price:

Total Price:

Dollars and cents.

Written Written

*Taxes are not shown on Purchase Order but must be listed as a separate line item on all invoices.

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We hereby certify that this proposal is made in good faith and without collusion or connection with any other person bidding on this proposal or that any official or employee of the City of Jacksonville will be admitted to any share or part of the Contract or any benefit that may arise there from if the Contract is awarded to this company.

Name of Corporation, Firm or Individual

Address

Telephone number and Fax number

By:

Signature

Typed or print name Date

Title of Officer or Individual

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City of Jacksonville - Terms and Conditions

By acceptance of this purchase order, the vendor or contractor (referred to as the seller), declares that the supplies, materials, equipment, apparatus, or services will be furnished according to the following terms and conditions:

1. QUESTIONS CONCERNING THE PURCHASE ORDER: Contact the Ship to Department shown.

2. PURCHASE ORDER NUMBER: The purchase order number must appear on all invoices, packing slips, correspondence, and bills of lading.

3. PRICE: All goods and/or services must be billed to the City of Jacksonville (City) at prices and quantities not to exceed those stated on the purchase order. All invoices, packages, shipping notices or the like affecting this order shall contain the applicable purchase order number. All prices are quoted F.O.B. Destination unless specifically indicated otherwise.

4. INVOICES: Invoices for partial shipments will be accepted and final invoices should indicate completion of order. All invoices are to be mailed to City of Jacksonville, Attn: Accounts Payable, PO Box 128, Jacksonville, NC 28541.

5. CASH DISCOUNTS: All cash discounts will be effective from the date of actual receipt of a correct and approved invoice by the ordering department.

6. PAYMENT TERMS: The City agrees to pay all approved invoices Net Thirty (30) days from the date received and approved. The City does not agree to the payment of late charges or finance charges assessed by the seller for any reason. Invoices are payable in U.S. funds.

7. TAXES: The City is NOT Sales Tax-Exempt. Prices shown on the City’s purchase orders do not include tax; however, all applicable taxes shall be paid by the City. Seller shall itemize taxes on the seller’s invoice. It should be noted that the City is exempt from Federal Excise Tax except as required to be paid by law.

8. AGREEMENT TERMS: Absent a negotiated contract, this purchase order is limited to the terms and conditions contained on the face and back hereof. Any additional or different terms in the Seller’s form are hereby deemed to be material alterations and notice of objection to them and rejection of them is hereby given. All delivery of goods and/or services shall conform to specifications, price, terms and conditions as set forth in this instrument. This purchase order including all contracts, references and/or insertions, with the stated terms and conditions thereon shall constitute the complete agreement between the City and the Seller. The terms and conditions of this order shall not be modified by any verbal understanding and shall only be binding if agreed to in writing by the City.

9. DELIVERY/ACCEPTANCE OF GOODS: All quotations are solicited on a delivered price basis. When the City accepts a quotation not including all shipping charges, your claim for reimbursement must be itemized on the invoice and supported with a copy of the original freight bill. The packing list shall be enclosed in each box or package. All items shall be prepared and packed for shipment in a manner that will prevent damage in transit. All deliveries on this order must be in full accordance with specifications, properly identified with the purchase order number and must not exceed the quantities specified. The City shall have the right to inspect and test all items supplied under the order before making acceptance. Risk of loss and title to all goods received shall remain with the Seller until the City has made acceptance. Rejected goods shall be returned to the Seller at Seller’s risk and expense. Payment for supplies shall not constitute acceptance and is without prejudice to claims that the City may have against the seller.

10. SERVICES PERFORMED: All services rendered under this agreement will be performed at the Seller’s own risk and the Seller expressly agrees to indemnify and hold harmless the City, its officers, agents, and employees from any and all liability, loss or damage that they may suffer as a result of claims, demands, actions, damages or injuries of any kind or nature whatsoever by or to any and all persons or property.

11. INSURANCE: This purchase order shall be considered a written contract and requires the City to be endorsed as additional insured for General Liability, Automobile Liability, and

Umbrella Liability Insurance Policies at the levels required by the City’s Purchasing Policy or contract documents. Contractor shall maintain at its own expense (a) Commercial General Liability Insurance in an amount not less than $1,000,000 per occurrence limit/$2,000,000 aggregate limit for bodily injury, property damage, or personal injury; (b) Professional Liability Insurance in an amount not less than $1,000,000 per occurrence (if providing professional services); (c) Worker's Compensation Insurance as required by the State of North Carolina General Statutes; (d) Commercial Automobile Insurance applicable to bodily injury and property damage covering all owned, non-owned, and hired vehicles, in an amount not less than $1,000,000 combined single limit. Negotiated written contracts may require additional insurance coverage. A Certificate of Insurance shall be furnished prior to the commencement of services. The Certificate Holder shall be: City of Jacksonville, Attn: Finance Dept., 815 New Bridge Street, Jacksonville, NC 28540.

12. APPLICABLE LAWS: To the fullest extent allowed by law, by acceptance of this order, seller represents that the goods covered by this order are in full compliance with all applicable local, state or federal laws and regulations and agrees to indemnify and defend the City against any loss, cost, liability or damage by reason of seller’s violation of any laws.

13. E-VERIFY: North Carolina General Statute §143-133.3 prohibits the City from entering into contracts with contractors and subcontractors who have not complied with the requirement of Article 2 of Chapter 64 of the North Carolina General Statutes. Contactor shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Further, if contractor utilizes a subcontractor, contractor shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes.

14. CANCELLATION: The City reserves the right to cancel this order, or any part thereof, at any time without penalty. Such cancellation may be based upon failure of the seller to comply with the terms and conditions of this transaction, failure to perform the work with promptness and diligence, failure to make shipment within the time specified or for any other reason which causes the seller not to perform as agreed.

15. WARRANTY: The seller expressly warrants that goods, covered by this order will conform to the specifications, drawings, or samples furnished by the City and shall be free from defects in material and/or workmanship and shall be merchantable. This warranty shall survive any inspection, delivery acceptance, or payment by the City. The seller also warrants that the goods do not infringe any patent, registered trademark or copyright and agrees to hold the City harmless in the event of any infringement or claim thereof. Additionally, seller warrants that the goods are free and clear of all liens and encumbrances and that seller has a good and marketable title to the same.

16. HAZARDOUS CHEMICALS: The seller shall ensure that each container of a hazardous chemical is labeled, tagged or marked with information required by OSHA’s Hazard

Communication Standard, Department of Transportation requirements, and any applicable EPA requirements.

17. MATERIAL SAFETY DATA SHEETS (MSDS): The seller shall ensure that the City is provided an appropriate current MSDS with or prior to the initial shipment of a hazardous chemical, and with or prior to the first shipment after the MSDS is updated.

18. NON-DISCRIMINATION: The City does not discriminate on the basis of race, color, sex, national origin, religion, age or disability. Any contractors or vendors who provide services, programs or goods to the City are expected to fully comply with the City’s non-discrimination policies.

19. VERBAL AGREEMENT: The City will not be bound by any verbal agreements.

20. INDEPENDENT CONTRACTOR: It is mutually understood and agreed the seller is an independent contractor and not an agent of the City, and as such, seller, his or her agents and employees shall not be entitled to any City employment benefits, such as but not limited to vacation, sick leave, insurance, worker’s compensation, pension or retirement benefits.

21. GOVERNING LAW: All terms and conditions shall be interpreted in accordance with the laws of the State of North Carolina. Any legal actions arising from default of this contract shall be brought only in the County of Onslow, State of North Carolina.

22. NON-APPROPRIATION OF FUNDS: The Budget Officer of the City of Jacksonville shall in the initial proposal for each of the City’s annual budgets include the amount of all payments and estimated additional payments coming due during the Fiscal Year to which such budget applied. Notwithstanding that the Budget Officer has included such an appropriation for all required payments in a proposed budget; the Governing Board may determine not to include such an appropriation in the City’s final budget for such fiscal year. It is hereby agreed that the City of Jacksonville will not be in default if the Governing Board elects not to include an appropriation for the Payments and will not be required to pay the balance of the payments, 6 | P a g e provided that the City of Jacksonville has used its best efforts to obtain the necessary funding and that the equipment leased is not replaced with like kind equipment.

23. NO WEAPONS: There shall be no weapons or guns allowed on City property or private property you are contracted to work at or on.

Comprehensive General Liability

$1,000,000 Single Limit/$2,000,000 Aggregate $2,000,000 Single Limit (Can be satisfied with $1M GL and $1M Umbrella/Excess insurance.

Comprehensive Automobile Liability

$1,000,000 Single Limit

Excess Liability - Umbrella

$1,000,000 Single Limit $2,000,000 Single Limit

Builder’s Risk All Risk

Value of Bid

Workers’ Compensation

NC Statutory Limits

Other Insurances Required

Refer to the General Conditions (if applicable) regarding liability coverage for Asbestos

ADDITIONAL INSURED:

The City of Jacksonville must be listed as an Additional Insured (AI) on the following insurance certificates:

1. Automobile Liability Insurance

2. Comprehensive General Liability Insurance

3. Umbrella Liability Insurance (if applicable)

Insurers must be licensed (Admitted) in North Carolina. For a complete list of companies licensed to do business in North Carolina, please visit the North Carolina Department (https://sbs.naic.org/solar-external-lookup/). NCDOI lists licensed companies with the “Company Type” as “F&C”, “Casualty”, “Fire”, “Life”, or “Recip Non Assess,” which meet the City’s insurance requirements. Company Types such as “Surplus Lines”, “Authorized Reinsurers”and “Non- Admitted” carriers, etc. do not meet the City’s insurance requirements. The Certificate Holder shall be: City of Jacksonville, Attn: Finance Dept., 815 New Bridge St., Jacksonville, NC 28540

COI'S MAY BE EMAILED DIRECTLY TO: coi@jacksonvillenc.gov

City of Jacksonville Insurance Requirements Contractor must obtain and provide proof of the following types of insurance on an Acord 25 Form with the dollar limits designated, if the box is checked.

Specifications for:

Project:

New River Estuary Phase IV Transportation and Delivery of Oyster Castle Blocks and Oyster Reef Mats

Date: 07/15/2025

1308 HWY 258 N

Kinston, NC 28504 NC Firm No.:

Project No.: 24X.136028.000

Specifications

008 MOBILIZATION AND DEMOBILIZATION

1. Scope 8-1

2. Equipment and material 8-1

3. Payment 8-1

4. Items of work 8-1

094 CONTRACTOR QUALITY CONTROL

1. Scope 94-1

2. Equipment and material 94-1

3. Quality control system 94-1

4. Quality control personnel 94-2

5. Post-award conference 94-2

6. Records 94-2

7. Reporting results 94-2

8. Access 94-3

9. Payment 94-3

10. Items of work 94-3

400 TRANSPORTATION AND DELIVERY OF OYSTER CASTLE BLOCKS AND OYSTER

REEF MATS

1. Scope 400-1

2. Equipment and material 400-1

3. Payment 400-1

4. Items of work 400-1

New River Estuary Oyster Highway Phase IV Oyster Castle and Oyster Catcher Transport

Page 8-1 of 8-3

Construction Specification 8—Mobilization and Demobilization

1. Scope The work consists of the mobilization and demobilization of the contractor's forces and equipment necessary for performing the work required under the contract. It does not include mobilization and demobilization for specific items of work for which payment is provided elsewhere in the contract.

Mobilization will not be considered as work in fulfilling the contract requirements for commencement of work.

2. Equipment and material Mobilization shall include all activities and associated costs for transportation of contractor's personnel, equipment, and operating supplies to the site; establishment of offices, buildings, and other necessary general facilities for the contractor's operations at the site; premiums paid for performance and payment bonds including coinsurance and reinsurance agreements as applicable; and other items specified in section 4 of this specification.

Demobilization shall include all activities and costs for transportation of personnel, equipment, and supplies not required or included in the contract from the site; including the disassembly, removal, and site cleanup of offices, buildings, and other facilities assembled on the site specifically for this contract.

This work includes mobilization and demobilization required by the contract at the time of award. If additional mobilization and demobilization activities and costs are required during the performance of the contract as a result of changed, deleted, or added items of work for which the contractor is entitled to an adjustment in contract price, compensation for such costs will be included in the price adjustment for the item or items of work changed or added.

3. Payment Payment will be made as the work proceeds, after presentation of paid invoices or documentation of direct costs by the contractor showing specific mobilization and demobilization costs and supporting evidence of the charges of suppliers, subcontractors, and others. When the total of such payments is less than the lump sum contract price, the balance remaining will be included in the final contract payment.

Payment of the lump sum contract price for mobilization and demobilization will constitute full compensation for completion of the work.

Payment will not be made under this item for the purchase costs of materials having a residual value, the purchase costs of materials to be incorporated in the project, or the purchase costs of operating supplies.

4. Items of work and construction details

A. Mobilization and Demobilization.

1) This item shall consist of the mobilization and demobilization required by the contractor to perform the work under this contract.

Page 8-2 of 8-2

2) The Material Collection Location is designated as:

50 Court St (Bldg 300), Jacksonville, NC

28541

3) The Point of Destination is designated as:

Site Coordinates

YEAR 1

Site 2 34°39’25.21” N, 77°21'15.60” W

Site 4 34°36’59.85” N, 77°21'30.98” W

Site 6 34°38’55.36” N, 77°22'34.14” W

Site 8 34°37’18.86” N, 77°22'42.28” W

Site 9 34°37’41.95” N, 77°21'0.53” W

Site 12 34°43’5.24” N, 77°25'45.76” W

YEAR 2

Site 1 34°40’22.51” N, 77°22'1.23” W

Site 3 34°38’35.63” N, 77°20'29.83” W

Site 5 34°38’11.36” N, 77°22'19.42” W

Site 7 34°37’0.00” N, 77°23'16.93” W

Site 10 34°42’21.90” N, 77°23'5.92” W

Site 11 34°40’36.86” N, 77°23'50.09” W

4) In Section 3, of this specification payment shall not be made as work proceeds. Payment shall be prorated and provided in equal amounts on each progress payment estimate. The estimated number of progress payments is two. The final prorate amount will be provided with the final contract payment. Payment as described will constitute full compensation for completion of the work.

5) Contractor shall provide:

a) Employee Parking: Contractor employees will park privately owned vehicles in an area designated by the City of Jacksonville. This area will be within reasonable walking distance of the Material Collection Location. Contractor employee parking must not interfere with existing and established parking requirements of the government installation.

b) Traffic Control: Contractor shall provide all necessary traffic control per NCDOT guidance and NCWRC regulations.

6) No separate payment shall be made for Quality Control. Compensation for this item shall be included in the lump sum contract price.

7) The following items are subsidiary to this item:

a. Contractor Quality Control, as specified in Construction Specification #94.

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Construction Specification 94—Contractor Quality Control

1. Scope The work consists of developing, implementing, and maintaining a quality control system to ensure that the specified quality is achieved for all materials and work performed.

2. Equipment and materials Equipment and material used for quality control shall be of the quality and condition required to meet the test specifications cited in the contract. Testing equipment shall be properly adjusted and calibrated at the start of operations and the calibration maintained at the frequency specified. Records of equipment calibration tests shall be available to the engineer at all times. Equipment shall be operated and maintained by qualified operators as prescribed in the manufacturer's operating instructions, the references specified, and as specified in section 10 of this specification. All equipment and materials used in performing quality control testing shall be as prescribed by the test standards referenced in the contract or in section 10.

All equipment and materials shall be handled and operated in a safe and proper manner and shall comply with all applicable regulations pertaining to their use, operation, handling, storage, and transportation.

3. Quality control system Method 1—The contractor shall develop, implement, and maintain a system of quality control to provide the specified material testing and verification of material quality before use. The system activities shall include procedures to verify adequacy of completed work, initiate corrective action to be taken, and document the final results. The identification of the quality control personnel and their duties and authorities shall be submitted to the contracting officer in writing within 15 calendar days after notice of award.

Method 2—The contractor shall develop, implement, and maintain a system adequate to achieve the specified quality of all work performed, material incorporated, and equipment furnished before use. The system established shall be documented in a written plan developed by the contractor and approved by the contracting officer. The system activities shall include the material testing and inspection needed to verify the adequacy of completed work and procedures to be followed when corrective action is required.

Daily records to substantiate the conduct of the system shall be maintained by the contractor. The quality control plan shall cover all aspects of quality control and shall address, as a minimum, all specified testing and inspection requirements. The plan provided shall be consistent with the planned performance in the contractor's approved construction schedule. The plan shall identify the contractor's onsite quality control manager and provide an organizational listing of all quality control personnel and their specific duties. The written plan shall be submitted to the contracting officer within 15 calendar days after notice of award. The contractor shall not proceed with any construction activity that requires inspection until the written plan is approved by the contracting officer.

All methods—The quality control system shall include, but not be limited to, a rigorous examination of construction material, processes, and operation, including testing of material and examination of manufacturer's certifications as required, to verify that work meets contract requirements and is performed in a competent manner.

Page 94-2 of 94-3

4. Quality control personnel

Method 1—Quality control activities shall be accomplished by competent personnel. A competent person is: One who is experienced and capable of identifying, evaluating, and documenting that materials and processes being used will result in work that complies with the contract; and, who has authority to take prompt action to remove, replace, or correct such work or products not in compliance. Off-site testing laboratories shall be certified or inspected by a nationally recognized entity. The Contractor shall submit to the Contracting Officer, for approval, laboratory certification or inspection information. The Contractor shall submit to the Contracting Officer, for approval, the names, qualifications, authorities, certifications, and availability of the competent personnel who will perform the quality control activities.

Method 2—Quality control activities shall be accomplished by competent personnel who are separate and apart from line supervision and who report directly to management. A competent person is one who is experienced and capable of identifying, evaluating, and documenting that material and processes being used will result in work that complies with the contract, and who has authorization to take prompt action to remove, replace, or correct such work or products not in compliance. Offsite testing laboratories shall be certified or inspected by a nationally recognized entity. The Contractor shall submit to the Contracting

Officer, for approval, laboratory certification or inspection information. The contractor shall submit to the contracting officer, for approval, the names, qualifications, authorities, certifications, and availability of the competent personnel who will perform the quality control activities.

5. Post-award conference The contractor shall meet with the contracting officer before any work begins and discuss the contractor's quality control system. The contracting officer and the contractor shall develop a mutual understanding regarding the quality control system, including procedures for correcting quality control issues.

6. Records The contractor's quality control records shall document both acceptable and deficient features of the work and corrective actions taken. All records shall be on forms approved by the contracting officer, be legible, and be dated and signed by the competent person creating the record.

Unless otherwise specified in section 10 of this specification, records shall include:

b. Documentation of material delivered including quantity, storage location, and results of quality control examinations and tests.

c. Type, number, date, time, and name of individual performing quality control activities.

d. The material or item inspected and tested, the location and extent of such material or item, and a description of conditions observed and test results obtained during the quality control activity.

e. The determination that the material or item met the contract provisions and documentation that the engineer was notified.

f. For deficient work, the nature of the defects, specifications not met, corrective action taken, and results of quality control activities on the corrected material or item.

7. Reporting results The results of contractor quality control inspections and tests shall be communicated to the engineer immediately upon completion of the inspection or test. Unless otherwise specified in section 10, the original plus one copy of all records, inspections, tests performed, and material testing reports shall be

Page 94-3 of 94-3 submitted to the engineer within one working day of completion. The original plus one copy of documentation of material delivered shall be submitted to the engineer before the material is used.

8. Access The contracting officer and the engineer shall be given free access to all testing equipment, facilities, sites, and related records for the duration of the contract.

9. Payment

Method 1—For items of work for which lump sum prices are established in the contract, payment is made as the work proceeds, after presentation by the contractor of invoices showing related costs and evidence of charges by suppliers, subcontractors, and others for furnishing supplies and work performed. If the total of such payments is less than the lump sum contract price for this item, the remaining balance is included in the final contract payment. Payment of the lump sum contract price constitutes full compensation for completion of the work.

Payment is not made under this item for the purchase cost of material and equipment having a residual value.

Method 2—For items of work for which lump sum prices are established in the contract, payment is prorated and paid in equal amounts on each monthly estimate. The number of months used for prorating shall be the number estimated to complete the work. The final month's prorate amount is made with the final payment. Payment as described above constitutes full compensation for completion of the work.

Payment is not made under this item for the purchase cost of material and equipment having a residual value.

All methods—Compensation for any item of work described in the contract, but not listed in the bid schedule, is included in the payment for the item of work to which it is made subsidiary. Such items and the items to which they are made subsidiary are identified in section 10.

10. Items of work and construction details

1) This item shall consist of the transportation of all materials to ensure adherence to contract requirements. All records outlined in section 6 interim and/or final shall be made available to

Project Engineer upon request. Upon receipt of this request from Project Engineer contractor shall have one (1) business day to furnish documents in print and electronic format. Records shall follow industry standard format and shall be provided in such a manner that NRCS can easily understand the information.

2) In section 3 above, Method 2 shall apply. In section 4 above, Method 1 shall apply.

3) No separate payment shall be made for Quality Control. Compensation for this item shall be

Page 400-1 of 400-2

Construction Specification 400—Transportation and Delivery of Oyster

Castle Blocks and Oyster Reef Mats

1. Scope The work consists of the transportation and delivery of the oyster castle blocks and oyster reef mats from the Material Collection Location to the Point of Delivery, as specified in the Contract Documents.

2. Equipment and material This work includes transportation and delivery required by the contract at the time of award. If additional transportation and delivery activities and costs are required during the performance of the contract as a result of changed, deleted, or added items of work for which the contractor is entitled to an adjustment in contract price, compensation for such costs will be included in the price adjustment for the item or items of work changed or added.

Oyster castle blocks will be used to create artificial reefs. Each Oyster Castle reef will be comprised by 8 manufactured concrete blocks (12” x 12” x 8” [L x W x H]). Each of these blocks are to be stackable and interlocking, and designed to create complex, stable habitat that is suitable for oyster settlement, growth, and survival. The footprint of the Oyster Castle reefs will be 3,240 ft2 (301 m2). The substrates should not entrap protected species, as no large (> 2”) gaps should exist in these substrates. Furthermore, these substrates should not be comprised of petroleum products (e.g., creosote or asphalt materials).

Oyster Catcher Mats are to be made of jute erosion control cloth and coir fiber cloths that have approximately 1cm spacing between the fibers that are impregnated with Portland cement. The Mats are to be 44 inches L, 32 inches W, and approximately 1.25 inches thick with a slight corrugation with 2.5 inches separating corrugated peaks. The Mats are to be capable of holding at least 350 lbs over a 3x2ft reef footprint centered on the Mat. Mats should weigh approximately 12-15 lbs dry and stack easily for efficient and inexpensive transportation.

Oyster Castle Blocks and Oyster Reef Mats will be provided at the Material Collection Location and

Contractor is not responsible for the purchase of the Blocks or Mats.

3. Payment Payment will be made as the work proceeds, after presentation of paid invoices or documentation of direct costs by the contractor showing specific mobilization and demobilization costs and supporting evidence of the charges of suppliers, subcontractors, and others. When the total of such payments is less than the lump sum contract price, the balance remaining will be included in the final contract payment.

Payment of the lump sum contract price for transportation and delivery will constitute full compensation for completion of the work.

Payment will not be made under this item for the purchase costs of materials having a residual value, the purchase costs of materials to be incorporated in the project, or the purchase costs of operating supplies.

4. Items of work and construction details

A. Transportation and Delivery

1) This item shall consist of the transportation and delivery required by the contractor to perform

Page 400-2 of 400-2 the work under this contract.

2) The Blocks and Mats shall be delivered to the Point of Delivery specified in the Contract

Documents. All Blocks and Mats shall be placed within 50 feet of the site as shown in the maps attached to the Contract Documents.

3) In Section 3, of this specification payment shall not be made as work proceeds. Payment shall be prorated and provided in equal amounts on each progress payment estimate. The estimated number of progress payments is two. The final prorate amount will be provided with the final contract payment. Payment as described will constitute full compensation for completion of the work.

4) No separate payment shall be made for Quality Control. Compensation for this item shall be

Highway 17 Byp

Marine Corps Air Station New

River

Stones Bay

Morgan Bay

Lejeune Blvd

Highw ay

B y p

Paradise Point Golf Course

Camp Lejeune

Tarawa Terrace

Stones Bay

Farnell Bay

Marine Corps Base Camp

Lejeune

Courthouse BayEllis Cove

Marines

Midway Park

Piney Green

Site 10

Site 11 Site 1

Site 3

Site 5

Site 7

Site 12

Site 2

Site 6

Site 9

Site 4

Site 8

Information Each site contains 180 reefs, with each reef composed of eight blocks and one mat.

Legend !I Year

_̂ 1

_̂ 2

0 100 Feet

Source:

M ap

D oc um en t:

H

:\J A

C K

S O

N V

_C I_

N C

\2 4X

0\ G

IS

\P ro \E xh ib its .a pr x

| U se rn am e:

s is sy

.c la y | D at e

S av ed : 5

/1 2/

1:

A

M

New River Estuary Oyster Highway Phase IV City of Jacksonville July 2025

Site Locations and Years

THIS IS AN “ALL OR NONE” BID – NO SUBSTITUTIONS PERMITTED.