Oxford PWS.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

MAINTENANCE OF ENERGY/WAVELENGTH DISPERSIVE

SPECTROMETER SYSTEMS

U.S AIR FORCE

309th Maintenance Support Group (MXSG)

809th Maintenance Support Squadron (MXSS)

4/12/2022

Maintenance of Energy/Wavelength Dispersive Spectrometer Systems i

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

2 BASIC SERVICES

2.1 PREVENTATIVE MAINTENANCE

2.2 RAPID TECHNICAL SUPPORT

2.3 URGENT REPAIR

2.4 REPLACEMENT PARTS

3 SERVICE SUMMARY

4 CDRL SUMMARY

5 ADDITIONAL REQUIREMENTS

5.1 Government Furnished Property (GFP)

5.2 Government provided support

5.3 Base Access

5.7 Security Requirements

6 SECURITY:

7 CONFLICTS OF INTEREST

8 GENERAL INFORMATION

8.1 Hours of Operation

8.2 Conservation of Utilities

9 ENVIRONMENTAL CONTROLS

9.1 Hazardous Work Environment

9.2 Notification of Environmental Spills

9.3 Safety Program

10 GOVERNMENT OBSERVATIONS

11 FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

12 ENVIRONMENTAL:

Appendix A – ACRONYMS AND ABBREVIATIONS appendix B – EQUIPMENT LISTING

Appendix C – SAFETY

1 DESCRIPTION OF SERVICES

The Contractor shall provide on-site maintenance services of one (1) Energy Dispersive Spectrometers (EDS) and one (1) Energy Dispersive Spectrometers (EDS) with one (1) Wavelength Dispersive Spectrometer (WDS) attachment, and all accessories, located in building 100, bay D, at Hill Air Force Base (AFB), Utah. The Contract shall include the equipment and software which make up the existing EDS and WDS systems to include items specified in Appendix B.

2 BASIC SERVICES

2.1 PREVENTATIVE MAINTENANCE

2.1.1 The Contractor’s personnel shall perform maintenance service (IAW OEM manuals) on-site at Hill AFB at least twice during the Period of Performance (POP), once within 30 days of award and the other approximately six months later. The Contractor shall coordinate on-site visits with 809 MXSS/MXDTAC Engineer.

2.1.2 The equipment and accessories specified in Appendix B shall be serviced and repaired by a contractor-trained field engineer on-site. The Contractor shall perform PM and run the system’s to determine the As Found condition IAW OEM manuals. Based on the As Found condition the Contractor shall provide a report listing discrepancies to the 809 MXSS Engineer within 24 hours of assessment completion (CDRL A001) (DI- PSSS-81535A). The Contractor shall perform PM, troubleshooting, repair and software updates/upgrades to bring systems to current OEM specification and function.

2.1.3 If the Contractor does not have the ability to make necessary repairs during an on-site visit, the Contractor shall be allowed to ship, receive and repair items at the Contractor's facility, with the 809 MXSS/MXDTAC Engineer approval, in order to reduce downtime to an inoperable system.

2.1.3.1. After completion of repairs, the Contractor shall ship or otherwise deliver repaired item(s) via FOB Destination. Original and/or duplicate copy of paid freight bill or commercial bill of lading marked “paid” must be attached to invoice.

2.1.4 The Contractor shall install system software (Oxford Aztec and Inca) updates/upgrades at no additional cost as they become available, during the next regular visit. Upon official release of a Windows 11 compatible version the systems shall be upgraded to Microsoft Windows 11, at no additional cost, with a working copy of Oxford Aztec software for EDS and WDS installed. The contractor shall provide the most current software copy to the 809 MXSS/MXDTAC Engineer at the time of installation, with keys

(CDRL A002) (DI-AVCS-80700A). All software updates shall be on portable hard drives or Compact Disc/Digital Video Disc’s (CD/DVD). Absolutely no flash memory devices are permitted on Government computers.

2.1.5 After every on-site service visit, the Contractor shall not depart until an 809 MXSS/MXDTAC Engineer or designated representative has successfully tested and accepted the systems to ensure they are functioning properly and accurately. The Contractor shall provide a report listing services performed: PMs, troubleshooting, repair, and software updates of each system within ten (10) days of maintenance completion

(CDRL A003) (DI-ADMN-80447A).

2.2 RAPID TECHNICAL SUPPORT

2.2.1. The contactor shall provide rapid technical support via telephone and e-mail, 7 a.m. to 4:30 p.m. Mountain Standard Time (MST), Monday-Friday (a recording device is acceptable). The contractor shall respond within one (1) business day of request.

Assistance may include up to five (5) business days for parts exchange effort (from date of request), with contractor prepaid shipping both ways, to resolve system malfunctions.

2.3 URGENT REPAIR

2.3.1. Should a system malfunction occur during the POP and outside of the two regular maintenance service visits, which cannot be resolved via Rapid Technical Support, the contactor shall provide at least one on-site urgent repair visit. The Contractor shall arrive on-site within seven (7) business days of initial request for service. The Contractor shall complete repairs within eight (8) business days from arrival on-site. Parts shall be provided as in section 2.4. Contractor may postpone an on-site urgent repair visit by providing government with a loaner unit, as applicable, within seven (7) business days on a hold-harmless basis until repair(s) can be completed.

2.4 REPLACEMENT PARTS

2.4.1 Contractor shall provide replacement parts to replace all components/parts determined to be defective. However, parts damaged through abuse, misuse and external causes (flooding, explosions, etc.) are excluded from this task. Replacement parts shall be of equivalent or superior performance to factory specifications at the time the equipment was originally purchased. The Contractor shall use only OEM approved parts in making sure that the equipment is fully functional. The Contractor may use reconditioned parts as long as the OEM deems them fully functional replacements and they meet the OEM’s specifications. All parts needing replacement shall, if at all possible, be replaced within six (6) business days after the Contractor has determined the part(s) responsible for the equipment’s malfunction. Large components that must be returned to the manufacturer for repair will be shipped to the manufacturer’s site prepaid by the Contractor using the most economical method, to include packaging, insurance (required), and FOB shipping costs. Components must be repaired and returned within 30 business days. After completion of repairs, the Contractor shall ship or otherwise deliver repaired item(s), prepaid and insured, most economical method via FOB Destination. Original and/or duplicate copy of paid freight bill or commercial bill of lading marked “paid” must be attached to invoice.

3 SERVICE SUMMARY

PWS

Paragraph

Performance Objective

Performance Threshold

2.1.1

The Contractor shall be on-site at Hill AFB within 30 days of award and again approximately 6 months later.

(Satisfactory) When the Contractor has met the objective 90% of the time by being on-site when requested twice, annually.

2.1.2

The Contractor shall provide a report listing discrepancies to the 809 MXSS

Engineer within 24 hours of assessment completion.

(Satisfactory) When the Contractor has met the objective 90% of the time by providing the report within 24 hours.

2.1.4

All software updates/upgrades shall be on portable hard drives or Compact

Disc/Digital Video Disc’s (CD/DVD) with keys and a copy provided to the

809 MXSS Engineer.

(Satisfactory) When the Contractor has met the objective 90% of the time by providing a copy to the engineer 90% of the time.

2.1.5 809 MXSS/MXDTAC will test system functionality and accuracy before contractor departs worksite.

(Satisfactory) When the Contractor has met the objective 90% of the time when 809 MXSS/MXDTAC Engineer has tested and accepted systems functionality and accuracy.

2.1.5

The Contractor shall provide a report listing services performed: PMs, troubleshooting, repair, and software updates of each system.

(Satisfactory) When the Contractor has met the objective 90% of the time by providing the report within ten (10) days of maintenance completion.

2.2.1

The contactor shall provide rapid technical support via telephone and e-mail, 7 a.m. to 4:30 p.m. MST Monday

– Friday, responding within one (1) business day of request.

(Satisfactory) When the Contractor has met the objective by responding within one business day 90% of the time.

CDRL SUMMARY

Contract information data shall be delivered electronically in accordance to the corresponding requirement for each Data Item listed in Table 4-1 (below). The contractor shall have no more than one error per quarter for all CDRL submittals. The contractor shall submit CDRLs according to the due date indicated and have no more than one CDRL per quarter submitted after the identified due date. Grammatical errors do not count as an error. Substantive mistakes shall be corrected within two working days and corrective action taken to prevent recurrence of inaccurate late CDRLs.

Table 4-1

Exhibit Title PWS Paragraph

Delivery

A001 Deficiencies Report 2.1.2 Provided after As Found condition assessment is concluded

A002 Disc (CD/DVD) 2.1.4

CD/DVD is required when software is updated; provided at time of service

A003 Service Report 2.1.5 Within ten (10) business days of completion of maintenance

A004 Safety Plan

8.3.1 & Appendix

C

NLT fifteen (15) calendar days after contract award

4 ADDITIONAL REQUIREMENTS

4.1 Government Furnished Property (GFP)

Government furnished property will be issued to the contractor for repair when repairs are needed. The contractor shall safeguard all GFP placed into the contractor’s care. GFP shall be shipped to the OEM facility and returned to the 809 MXSS/MXDTAC Engineer by the contractor, at the contractor’s expense.

4.2 Government provided support

The Government will provide necessary working space, including heat, light, ventilation, and electrical powered outlets for the use of contractors’ maintenance personnel. The Government shall provide access to the necessary facilities where the equipment resides. The place of performance shall be Hill Air Force Base (AFB), UT.

Government telephones shall be used for official business only.

The contractor shall be responsible for safeguarding all Government property provided for contractor use.

4.3 Base Access

4.3.1 Contractor will schedule all visits and coordinate Base entry by contacting Cody Hone, cody.hone@us.af.mil, (801) 586-4515, or Wes Finneran, wes.finneran@us.af.mil, (801) 586-4516. The contractor shall be escorted at all times.

4.3.2 Contractor personnel performing work under this contract must have an active secret security clearance at time of award, and must maintain this level of security clearance through the entire period of performance.

4.4 Display of Identification

4.4.1 When contractor employees are inside a secure work area within Hill AFB, they shall wear visible Government-provided identification either as a part of, or attached to their outer clothing. The identification shall clearly identify the individual as being a contractor employee.

4.5 Obtaining Identification

4.5.1 During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel. Upon the termination or completion of the contract, or in the case of an employee who no longer requires access to the work site, the contractor shall be responsible for promptly returning credentials to the Security Forces Pass and Registration Office. Lost badges shall be reported to the Maintenance group Security Officer within one (1) working day of the badge being lost.

4.6 Removal of Contractor Personnel

4.6.1 The contractor understands that any contractor employee may be summarily and immediately removed from or denied access to any Government property, facility, and installation at the sole discretion of competent Government authority if that authority determines such action is necessary to protect or preserve Government property, safety, and security, or to maintain good order and discipline.

4.7 Security Requirements

4.7.1 The contractor shall comply with all Security, Force Protection, and Antiterrorism requirements enforced at each installation. The contractor shall comply with local unit in and out processing procedures for all contractor personnel to ensure proper security-related briefings and debriefings are accomplished.

4.7.2 Security Incidents

Should a security incident occur, the contractor shall:

4.7.2.1 Immediately report to the site location Group Security Manager all available facts related to each instance.

4.7.2.2 Take such precautions as the Security Manager may reasonably require for security purposes.

4.7.2.3 Take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority.

4.7.2.4 Cooperate fully and assist Government personnel as the Government conducts an investigation of the violation.

4.7.2.5 Participation shall last until the investigation is complete.

4.7.3 Keys, Building Access Cards, and Building Badge Control

4.7.3.1 The Contractor shall establish and implement methods of making sure that all keys, vindicator cards, and building badges issued to the Contractor by the Government are not lost, misplaced, or used by unauthorized persons.

4.7.3.2 The Contractor shall not duplicate any keys issued by the Government.

4.7.3.3 The Contractor shall immediately report the occurrence of a lost key to the appropriate building Facility Manager, and vindicator cards and building badges to the appropriate Security Managers.

4.7.3.4 The Contractor shall prohibit the opening of locked areas by the Contractor employees to permit entrance of persons other than the Contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Security Managers.

4.7.4 Communications Security

4.7.4.1 All communications with DoD organizations are subject to Communications Security (COMSEC) review.

4.7.4.2 The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

4.7.4.3 The Government advises the Contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.

4.7.4.4 The Contractor assumes the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

4.7.5 Operations Security (OPSEC)

4.7.5.1 Contractors who have access to Ogden Air Logistics Complex (OO- ALC) facilities or critical information shall have OPSEC training IAW AFI 10-701, Operations Security (OPSEC), (Complete reference in Appendix E). Initial training will be provided by Group SM and lasts approximately one hour, with recurring annual training lasting approximately one half hour. Contractors shall immediately comply with Installation and Group OPSEC programs.

4.7.5.2 Public release of any information is not authorized and, if requested, will comply with Public Affairs and all other OPSEC measures to ensure the best balance of lawful disclosure for the American public and denial of advantage for our adversaries.

4.7.5.3 No photography, or videotaping, is allowed on the installation without approval from the owning organizations Group Director/Commander on an approved photography letter from Public Affairs. This includes the use of personal cell phones with picture and video capability.

4.7.5.4 Critical Items/Information shall not be discussed outside normal contract conditions. A Critical Items/ Information List (CIL) can be provided and should not be considered all inclusive.

4.7.6 Controlled Unclassified Information (CUI) generated by the contract, and its employees, shall ensure protective measures are applied. ALL DoD unclassified information MUST BE REVIEWED AND APPROVED FOR RELEASE before it’s provided to the public in accordance with DoDD 5230.09, Reference J.

4.7.6.1 Disclosure of information is prohibited for release of unclassified information to the public without approval of the contracting activity.

4.7.6.2 Contractors will comply with CUI requirements detailed in DoDM 5200.01-V4, DoD Information Security Program: Controlled Unclassified Information (CUI).

5 SECURITY:

5.1 Contractor employees who have access to Hill Air Force Base, government facilities or critical information shall be trained on Operations Security (OPSEC), human relations, and security education and motivation within 90 days after initial assignment of the contract IAW AFI 10-701 Para. 4.1-4.2.

5.2 During performance of the contract and at the termination or completion of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel, and for prompt return of credentials to the 309 MXSG Security Manager, 801-586-2164, for any employee who no longer requires access to the work site. Lost badges shall be reported to the Maintenance Group Security Officer within one working day of loss.

5.3 If a security violation occurs, the contractor shall immediately report to the MXSG Security Manager all available facts relating to each instance. The contractor shall take such precautions as the Security Manager may reasonably require for security purposes.

The contractor shall take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority.

The contractor shall cooperate fully and assist government personnel as the government conducts an investigation of the violation. Participation shall last until the investigation is completed.

5.3.1 Contractor Training

5.3.1.1 The Contractor shall ensure employees complete required block training before performing any services. The Contractor will not be penalized for hours spent attending these required courses. The Contractor shall also ensure that annual training is completed before expiration date and that new mandatory training is completed within time frames designated by the Air Force.

COURSE NAME (EXAMPLE LIST)

(provided by Government except where noted)

NOTES

Foreign Object Damage (FOD) and Dropped Object (DO) Awareness

Security Training Education and Motivation (phase I

& II)

Operations Security (OPSEC)

5.3.1.2 The Contractor shall ensure contractor personnel receive adequate training (safety, security, etc.). The Government will provide training on a space available/no charge basis when it is the only source of such instruction.

5.3.1.3 The Contractor shall maintain training and briefing records for all personnel attending Government furnished training and briefings, and provide the COR a roster of trained personnel upon request.

5.3.1.4 Mandatory Training. The Contractor shall ensure Contractor personnel attend at Contractor expense all applicable training required by law, Office of Personnel Management, Department of Defense (DoD), and/or AF policy (including command and local policy).

6 CONFLICTS OF INTEREST

The Contractor shall not assign to contract or task order performance any person, including any employee of the U.S. Government, if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government. Additionally, the Contractor shall not assign to contract or task order performance, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

7 GENERAL INFORMATION

7.1 Hours of Operation

7.1.1 Normal Hours of Operation: The contractor shall perform the services required under this contract during the following hours: Monday through Friday 0600-1500 – EXCEPT FEDERAL HOLIDAYS and other base closures.

7.1.2 Federal Holidays: Unless otherwise required by the Government, the contractor shall not have access to the Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on Saturday, it is observed on Friday and working hours are Monday through Wednesday for that week. If the holiday falls on a Sunday, it is observed on Monday. Any other circumstances that may prompt base closure, such as Days of National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather related days and Government directed holidays. On these days, the contractor shall not generally be required to work and the Government shall not be billed for work not performed.

7.1.3 NOTE: Good Friday is regarded as a holiday by the Utah Wage Determination; however, Good Friday is not a Federal Holiday so the Government facilities will be open for work that day. The contractor shall plan on employees working business as usual on that day, unless the Government supervisor or section chief determines that such services are either unnecessary or will be less than a full normal workday.

7.1.4 Down Days/Weather Days: The Government will notify the contractor when official notice has been given for Energy/Weather Down days. The contractor is not expected to work on any Energy/Weather Down days.

7.1.5 Rescheduling: Down Days/Weather days may be rescheduled if conditions/emergency operations require.

7.2 Conservation of Utilities

The contractor shall instruct their employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities.

8 ENVIRONMENTAL CONTROLS

8.1 Hazardous Work Environment

8.1.1 The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at Hill AFB has the potential to expose workers to hazardous materials which may include, but is not limited to: hexavalent, chrome, cadmium, beryllium, lead, and others. While the Contractor shall not perform duties in a regulated area (where exposure are expected to exceed the permissible exposure limits set by 29 CFR1910.10xx), there may be contact hazards with these materials. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from hazards. The 75th Air Base Wing (ABW) Bio- Environmental Engineering Flight produces BIO Survey of these areas which will be made available upon award.

8.1.2 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

8.2 Notification of Environmental Spills

If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the 809 MXSS/MXDTAC Engineer. The liability for the spill or release of such substances rests solely with the contractor and its agent.

8.3 Safety Program

8.3.1 The contractor shall implement a safety program that ensures protection of Government personnel and property. (See Appendix C)

8.3.2 In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. An email copy of the mishap / incident notification shall be sent within three calendar days to the 809 MXSS/MXDTAC Engineer Shop Supervisor, who will forward it to OO-ALC safety.

9 GOVERNMENT OBSERVATIONS

During the period that the contractor is working on the Test Stands, Government personnel, other than CO, may, from time-to-time, observe contractor operations. However, these personnel may not interfere with contractor performance.

10 FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

10.1 The contractor shall follow the applicable guidance in chapters/paragraphs/sections of AFI 21-101 and HQ AFMC, Hill AFB, and 309 MXW supplements to the AFI 21-101 concerning base tool (chapter 10 section B), and FOD control policies (chapter 14, and sub paragraphs designated as 41), daily. Cloth rags are considered tools and will follow the same regulations and procedures as tools.

10.2 If tools, and/or equipment are lost, the contractor will report the loss to the GM/COR no later than two hours after discovery. If tools are lost or not accounted for, then the contractor shall implement the lost tool procedures of AFMC supplement to AFI 21- 101, chapter 10, section B.

10.3 Contractors performing functions in industrial areas on the center shall have a method for controlling and accounting for all tools used. All contractors working on the center shall inventory their tools at the beginning and end of each shift and at the end of each task to check for any lost or missing tools.

11 ENVIRONMENTAL:

Weather Hazards. Workers may encounter hazardous weather conditions including snow, heavy rain, lightning, extreme dust, and other conditions that warrant appropriate precautions.

APPENDIX A – ACRONYMS AND ABBREVIATIONS

Acronym/Abbreviations Definition AFI Air Force Instruction AFB Air Force Base CD/DVD Compact Disc/Digital Video Disc CFR Code of Federal Regulation CMRA Contracting Manpower Reporting Application CO Contract Officer EDS Energy Dispersive Spectrometers DoD Department of Defense FAR Federal Acquisition Regulation FTR Federal Travel Regulation FY Fiscal Year GR Government Representative IAW In Accordance With JTR Joint Travel Regulation MST Mountain Standard Time MXSG Maintenance Support Group MXSS Maintenance Support Squadron OEM Original Equipment Manufacturer’s OO-ALC Ogden Air Logistics Complex OSHA Occupational Safety and Health Act PARA Paragraph PM Preventive Maintenance PMEL Precision Measurement Equipment Laboratory POP Period of Performance PPE Personal Protective Equipment PWS Performance Work Statement TO Technical Order USAF United States Air Force VPP Voluntary Protection Program WDS Wavelength Dispersive Spectrometers

APPENDIX B – EQUIPMENT LISTING

EQUIPMENT LIST

Quantity: 1 – OXFORD Aztec and INCA X-MaxN80 + OXFORD Aztec and INCA WAVE Quantity: 1 – OXFORD Aztec and INCA X-MaxN80

1. Oxford Aztec X-MaxN80 EDS (Serial Number 38259) (attached to JSM-6490LV)

Description Model Number Serial Number X-MaxN80 Detector 51-XMM1116 38259 WDS Spectrometer WAVE 500 36209 NTI KM Switch UNIMUX-USBV-40-RS 302

INCA MICS MICSF+ 1BE9A 04-15

INCA X-stream X-STREAM2 18244 05-15

INCA WAVE WAVE SCU2 154F6 09-12

HP Computer C8N27AV (or current) CZC51000QS (or current) Monitor LCD2090UXi 67001108YA

2. Oxford Aztec X-MaxN80 EDS (Serial Number 38926) (attached to JSM-6460LV)

Description Model Number Serial Number Detector 51-XMM1002 38926 Smart View 4 Port SV4-4 Port DD6534

INCA MICS MICSF+ 1DB56 03-16

INCA X-streamX-STREAM2 1D62E 03-16

HP Computer C8N27AV (or current) CZC5401L99 (or current) Monitor LCD2080UXi 42002190YA

APPENDIX C – SAFETY

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

Oxford Instruments

30May 2022 15 Nov 2021 Reviewed by:

Kim Zike

OO-ALC/SE

801-775-3957

Control Number: KZ220502KZ211104

A. Safety Program Requirements

The contractor shall implement a safety program plan that ensures protection of Government personnel and property. (CDRL A004) (DI- SAFT-82313) The program shall consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and shall be used during the performance of the work described in the contract. The Safety Plan shall be approved by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify the OO-ALC/SE Workflow (OO- ALC.SE.Workflow@us.af.mil) OO-ALC/SE (801-777-3972) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of ALL the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations.

Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of DAFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, Air Force Occupational Safety and Health Standards (AFOSH STD), to include AFMAN 91-203, Air Force Occupational Safety, Fire, and Health Standards, DAFI 91-204, Safety Investigations and Reports, Contract Safety, and the protection of their employees.

Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: AFOSH STDs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

Provide contact information for on-site personnel Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures Identify employee safety and health training requirements and the documentation process

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4;

DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition:

AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.