OWS Service and Repair FY2024.docx

OIL WATER SEPERATOR AND DRAINGAGE SYSTEM CONTRACT

SCOPE OF WORK

1. GENERAL REQUIREMENTS: The work consists of providing all labor, equipment, material, transportation, and supervision as required to: Provide services related to the inspection, cleaning, and repair of the oil water separator (OWS), associated drain lines, vaults, and storm water system at Bldg. 350 US Coast Guard Air Station Atlantic City FAA Technical Center, Egg Harbor Township, NJ 08234-9393.

2. Period of Performance: Completion of work NLT 30AUG2024 (FRI)

3. NAICS CODE: 811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance.

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the Contractor shall commence service for the period: TBD. Contractor shall schedule monthly, quarterly, and on-call visits. On-call visits shall be provided when requested within seven calendar days.

3. SCOPE OF WORK:

1. Task Item Number One: Provide the annual cleaning, servicing and inspection of an underground oil water separator and associated utilities. This specification defines the general requirements for cleaning and inspecting of the General Industries GI/GIC-4000 4000 US gallon gravity-feed Oil Water Separation (OWS) system, AFFF Sump Pump Pit and the AFFF Diverter Valve Pit, at Coast Guard Air Station Atlantic City. Upon notice to proceed the contractor shall coordinate an acceptable start date agreed upon by the USCG in writing along with all required written plans and/or permits a minimum of (7) days prior to the visit.

a. The contractor shall provide all necessary equipment, tools, materials, supplies, and qualified personnel to complete all cleaning, testing, minor maintenance, and inspection. This will include: draining, hot pressure-washing the honeycomb packs for the parallel plate assembly, removal and disposal of the existing 10 PPM coalescing polish pack unit assembly, then cut to fit and install the new 10 PPM coalescing polish pack unit assembly, reinstall the 8" spiral coil influent assembly hose if required, any new components that are being installed will be supplied by the contractor, manually activate all alarm switches, and change out lighting if necessary inside of tanks; sludge removal, inspection, and refill with fresh, clean water of the system, replace the explosion proof light with a new explosion proof LED light if needed.

b. Additional site work, the following system components will be inspected, cleaned, drained, and repaired as necessary: trenching pits MH-7 through MH-10, Helicopter Wash Area CB-6 and Drainage Pits OD MH-1 through OD MH-4. Clean and remove debris inside drainage pipe from the fuel truck parking to CB-6. The equipment listed in Image #2 shall be inspected and repaired or replaced as needed IAW Task #2.

c. Complete an inspection of the unit for any physical damage, leaks, or areas of concern that indicate it requires further work.

d. Check the operation of the lift station pump, float switch/s and separator controller.

e. Isolate the power supply to the pump and float switch/s.

f. Check the sludge/solids levels in the holding tank and pump suction tube, to ensure they work correctly.

g. Drain and check condition of the discharge valves.

h. Remove the plate pack from the separator and check for any signs of damage or deterioration.

i. Drain any solids and flush them into a contractor provided tanker truck for contractor removal.

j. Clean the plate pack surfaces to remove build-up of sludge or scum.

k. Check the pump parts, including the belts, diaphragm, and valves, and replace any pieces as necessary.

l. Complete a service of both pumps, check amp and vibration.

m. Refill the tank with clean water and check it for any leaks.

n. Turn the pump back on and ensure normal operation.

o. Clean the service area, removing any debris or service residue.

p. Check, clean, and refit the silt traps in the collection pit.

2. Task Item Number Two: Provide an inspection report that summarizes work and required component repair and replacement identified during inspection and maintenance.

a. Provide without additional cost a complete list of consumables and parts to replace normal wear and tear parts such as standard nuts, bolts, and hardware.

b. Replace all missing, broken, or malfunctioning equipment that exceed functional expectation of the designed drainage system. Example of equipment include but not limited to fixed ladder handles, pipe brackets, electrical switches, motorized valves, relays or sensors.

c. Cost estimates shall include labor, parts, and all costs associated with noted discrepancies and associated requirements such as confined space entry, bulk liquid removal, or other ancillary requirement.

d. Total repair cost shall not exceed $10,000.00. Any repairs exceeding this amount will require written approval of the contract officer.

4. SITE VISIT: All bidders must attend a to visit the site before submitting bids. Interested parties shall request an invitation for a site visit with Mr. Timothy Anderson @ timothy.a.anderson@uscg.mil

5. DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE) REPRESENTATIVE: The designated QAE representative and Point of Contact for this project is Mr. Timothy Anderson @ timothy.a.anderson@uscg.mil inquiries concerning any phase of the specification before or after award shall be made to Mr. Timothy Anderson.

6. CONDITIONS AFFECTING THE WORK: The Offeror shall visit the site and take other steps as may be reasonably necessary to ascertain the nature and location of the work, and the general and local conditions which could affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification, or related documents.

7. AFTER AWARD OF THE CONTRACT: The Contractor must immediately notify the QAE representative of intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person other than the Contracting Officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: The Contractor shall without additional expense to the Government, obtain all appointments, licenses, and permits required for the prosecution of the work. The Contractor shall comply with all applicable federal, state and local laws.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the Contractor desires to work on Saturday, Sunday, holidays, or outside the unit’s regular hours, the Contractor must submit their request in writing to the QAE Representative for approval consideration. The Contractor shall allow ample time to enable satisfactory arrangements to be made by the Government for inspecting the work in progress.

13. UPON COMPLETION OF WORK: Contact the QAE Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The CG Air Station Atlantic City Security Officer (609) 813-3895 will be given a copy of the employee list and a pass will be issued for entry. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

15. SAFETY REQUIREMENTS:

1. Responsibilities:

a. All contractors working on CG Air Station Atlantic City shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1925 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be submitted (7) days before the first anticipated day of service and will be reviewed by the Safety Officer prior to starting work.

b. Written notification must be provided to the CG Air Station Atlantic City’s Safety Officer, D05-DG-AIRSTAACITY-Safety@uscg.mil. Any activity that could potentially cause fire or explosion or those changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by Safety Officer.

c. Copies of the following must be provided to the Safety Officer, prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted during work.

d. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on CG Air Station Atlantic City. A Facilities Division representative is required for all contractor Lock Out/Tag Out needs.

2. Rights:

a. Every employee working on CG Air Station Atlantic City has the right to a safe and healthy work place. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on CG Air Station Atlantic City shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Office D05-DG-AIRSTAACITY-Safety@uscg.mil prior to starting work and must be in accordance with the Unit Environmental Guide.

b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on CG Air Station Atlantic City. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.

17. SITE DRAWINGS

The below drawing is provided as a site reference only and additional drawings may be provided at the pre-bid site walk-thru and contractor shall be responsible to site validate all information.

Image #1: Site Stormwater and Utility map

Image #2: Additional Equipment image1.emf image2.emf