OVC FY 24 NCVRW Resource Guide-508_SI-172235.pdf

OMB No. 1121-0329 Approval Expires 02/28/2027

U.S. Department of Justice Office of Justice Programs Office for Victims of Crime

Solicitation Title: OVC FY24 National Crime Victims’ Rights Week Resource Guide (2025) – Invited to Apply Assistance Listing Number: 16.582 Grants.gov Opportunity Number: O-OVC-2024-172235 Solicitation Release Date: August 22, 2024 Step 1: Application Grants.gov Deadline: 11:59 p.m. Eastern Time on August 30, 2024 Step 2: Application JustGrants Deadline: 8:59 p.m. Eastern Time on September 6, 2024

Contents Synopsis

Program Description Overview

Eligibility

Agency Contact Information

Application Submission Information

Registration

Submission

Program Description

Program Description Overview

Statutory Authority

Specific Information

Solicitation Goals and Objectives

Goals

Objectives

Deliverables

Federal Award Information

Awards, Amounts, and Durations

Availability of Funds

Type of Award

Cost Sharing or Matching Requirement

Eligibility Information

How To Apply

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Application Resources

How To Apply

Registration

Submission

Applying as an Individual ................................................... Error! Bookmark not defined.

Submission Dates and Time

Experiencing Unforeseen Technical Issues Preventing Submission of an Application (Technical Waivers)

Application and Submission Information

Content of the SF-424 in Grants.gov

Content of the JustGrants Application Submission

Application Review Information

Review Process

Federal Award Administration Information

Federal Award Notices

Evidence-Based Programs or Practices

Information Regarding Potential Evaluation of Programs and Activities

Administrative, National Policy, and Other Legal Requirements

Civil Rights Compliance

Financial Management and System of Internal Controls

Information Technology Security Clauses

General Information About Post-Federal Award Reporting Requirements

Federal Awarding Agency Contact(s)

Other Information

Freedom of Information and Privacy Act (5 U.S.C. §§ 552 and 552a)

Provide Feedback to OJP

Performance Measures

Application Checklist

Pre-Application

Application Step 1

Application Step 2

Review, Certify, and Submit Application in JustGrants

Standard Solicitation Resources

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Synopsis

Program Description Overview The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office for Victims of Crime (OVC) seeks applications for funding to develop the 2025 National Crime Victims’ Rights Week (NCVRW) Resource Guide. This program furthers the DOJ’s mission by producing a comprehensive kit that will serve as a resource for the victim services field in their efforts to heighten public awareness of crime victim issues nationwide during NCVRW in April 2025 and throughout the year.

OJP is committed to advancing work that promotes civil rights and equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety, protects the public from crime and evolving threats, and builds trust between law enforcement and the community.

With this solicitation, OVC seeks to support the development of a comprehensive guide for the crime victims’ advocacy field to increase public awareness of crime victim issues nationwide during National Crime Victims’ Rights Week (NCVRW) in April 2025, and throughout the year, and begin preparations for the 2026 NCVRW theme narrative. This program furthers the DOJ’s mission to uphold the rule of law, to keep our country safe, and to protect civil rights.

Eligibility

• Other [National Center for Victims of Crime]

Agency Contact Information For assistance with the requirements of this funding opportunity, contact Emily Bauernfeind, Communications Director, by telephone at 202-598-9315, or by email at emily.w.bauernfeind@usdoj.gov.

Application Submission Information Registration Before submitting an application, all applicants must register with the System for Award Management (SAM).

Submission Applications must be submitted to DOJ electronically through a two-step process that begins in Grants.gov and is completed in JustGrants. See the Submission Dates and Time section for the Grants.gov and JustGrants application deadlines.

Step 1: The applicant must register for this opportunity in Grants.gov at https://grants.gov/register and submit by the Grants.gov deadline the required Application for Federal Assistance standard form (SF-424) and a Disclosure of Lobbying Activities (SF-LLL).

See the Submission Dates and Time section for application deadlines.

Step 2: The applicant must submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov. See the Submission Dates and Time section for application deadlines.

https://www.justice.gov/ https://www.ojp.gov/ https://ovc.ojp.gov/ https://ovc.ojp.gov/ mailto:emily.w.bauernfeind@usdoj.gov https://www.sam.gov/ https://www.sam.gov/ https://grants.gov/register https://apply07.grants.gov/apply/forms/sample/SF424_4_0-V4.0.pdf https://apply07.grants.gov/apply/forms/sample/SF424_4_0-V4.0.pdf https://apply07.grants.gov/apply/forms/sample/SFLLL_2_0-V2.0.pdf https://justicegrants.usdoj.gov/

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Program Description Program Description Overview The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office for Victims of Crime (OVC) seeks applications for funding to develop the 2025 National Crime Victims’ Rights Week (NCVRW) Resource Guide. This program furthers the DOJ’s mission by producing a comprehensive kit that will serve as a resource for the victim services field in their efforts to heighten public awareness of crime victims’ issues nationwide during NCVRW in April 2025 and throughout the year.

OJP is committed to advancing work that promotes civil rights and equity, increases access to justice, supports crime victims and individuals impacted by the justice system, strengthens community safety, protects the public from crime and evolving threats, and builds trust between law enforcement and the community.

With this solicitation, OVC seeks to support the development of a comprehensive guide for the crime victims’ advocacy field to increase public awareness of crime victim issues nationwide during National Crime Victims’ Rights Week (NCVRW) in April 2025, and throughout the year, and begin preparations for the 2026 NCVRW theme narrative. This program furthers the DOJ’s mission to uphold the rule of law, to keep our country safe, and to protect civil rights.

Statutory Authority 34 USC § 20103(c)(1)(A)

Specific Information Each April since 1981, NCVRW has been formally designated and commemorated at the federal level. The federal observance coincides with rallies, vigils, and public awareness campaigns staged in communities throughout the Nation. The widespread observance of the event presents a unique opportunity to articulate a consistent and unified message about the plight of our Nation’s crime victims, and to draw attention to the work of advocates and activists who assist them.

Since 1986, the NCVRW Resource Guide has been developed annually to assist victims, survivors, advocates, and communities in planning and preparing for their own local NCVRW commemoration each spring. The Resource Guide is released each winter so that the victim services field can plan for local NCVRW events to be held during the month of April. It includes valuable information on how to develop a public awareness campaign and use social media effectively and how to work with the media and develop partnerships to expand the reach of the campaign. The Resource Guide also features important landmarks impacting the victim services field over the past three decades, a variety of camera-ready public awareness posters, and customizable artwork templates.

The NCVRW theme is selected by OVC with input from national victim service organizations throughout the country and the victim services field. The theme changes annually to reflect current issues facing crime victims and the victim services field, or to commemorate major milestones of the crime victims’ rights movement. The theme directs the look and feel of the Resource Guide, which includes artwork developed to convey the NCVRW theme each year.

https://www.justice.gov/ https://www.ojp.gov/ https://ovc.ojp.gov/ https://ovc.ojp.gov/

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Through this cooperative agreement, OVC will continue to provide this resource to the victim services field to aid community efforts to generate greater awareness among crime victims, survivors, and allied professionals about victims’ rights and services.

Solicitation Goals and Objectives Goals The goal of this cooperative agreement is to increase public awareness of crime victim issues nationwide during NCVRW in April 2025 and throughout the year.

Objectives An applicant should address all the objectives listed below in the Goals, Objectives, Deliverables, and Timeline web-based form.

Objective 1: Conceptualize, develop, and produce a user-friendly Resource Guide for victim service providers, victim advocates, allied professionals, and the general public to use in 2025.

Objective 2: Develop and submit a theme narrative for 2026.

Deliverables For information about what the applicant needs to submit regarding Goals, Objectives, and Deliverables, please see the How To Apply section on the Application Goals, Objectives, Deliverables, and Timeline Web-Based Form.

Federal Award Information Awards, Amounts, and Durations Anticipated Number of Awards: 1 Anticipated Maximum Dollar Amount per Award: Award will be up to $250,000.

Period of Performance Start Date: October 1, 2024 Period of Performance Duration (Months): 18 Months Anticipated Total Amount To Be Awarded Under Solicitation: $250,000

Availability of Funds This funding opportunity, and awards under this funding opportunity, are subject to the availability of funding and to any changes or additional requirements that may be imposed by the agency or by law. In addition, nothing in this solicitation is intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the United States, its departments, agencies, or entities, its officers, employees, or agents, or any other person.

Type of Award OJP expects to make an award under this funding opportunity as a cooperative agreement, which provides for OJP to have substantial involvement in carrying out award activities. See the “Administrative, National Policy, and Other Legal Requirements” section of the Application Resource Guide for additional information.

Cost Sharing or Matching Requirement This solicitation does not require a match.

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Eligibility Information For eligibility information, see the Synopsis section.

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How To Apply Application Resources When preparing and submitting an application, the following resources may aid prospective applicants:

1. Grants.gov ““How to Apply for Grants”

2. OJP “How To Apply” section in the Application Resource Guide

3. JustGrants Application Submission Training

This solicitation (notice of funding opportunity) incorporates guidance provided in the OJP Grant Application Resource Guide (Application Resource Guide), which provides additional information for applicants to prepare and submit applications to OJP for funding. If this solicitation requires something different from any guidance provided in the Application Resource Guide, the difference will be noted in this solicitation and the applicant is to follow the guidelines in this solicitation, rather than the guidance in the Application Resource Guide that is in conflict.

How To Apply Registration Before submitting an application, all applicants must register with the System for Award Management (SAM.gov). An applicant must renew their registration every 12 months. If an applicant does not renew their SAM.gov registration, it will expire. An expired registration can delay or prevent application submission in Grants.gov and JustGrants. Applicants are encouraged to start the SAM.gov registration process at least 30 days prior to the application deadlines. Applicants who fail to begin the registration or renewal process at least 10 business days prior to the Grants.gov deadline may not complete the process in time and will not be considered for late submission.

Submission Applications must be submitted to DOJ electronically through a two-step process that begins in Grants.gov and is completed in JustGrants.

Step 1: After registering with SAM.gov, the applicant must submit the SF-424 and SF-LLL in Grants.gov at https://grants.gov/register by the Grants.gov deadline. To leave time to address any technical issues that may arise, an applicant should submit the SF-424 and SF-LLL as early as possible. If an applicant fails to submit in Grants.gov by the deadline, they will be unable to apply in JustGrants. Applicants can confirm Grants.gov submission by verifying their application status shows as “submitted” or “agency tracking number assigned.”

Step 2: The applicant must then submit the full application, including attachments, in JustGrants at JustGrants.usdoj.gov by the JustGrants deadline.

OJP recommends that applicants submit the complete application package in JustGrants as soon as possible. Some of the required sections of the application will be entered directly into JustGrants, and other sections will require documents to be uploaded and attached. Therefore, applicants should allow enough time before the JustGrants deadline to prepare all the requirements of the application. Applicants may save their progress in the system and add to or change the application as needed prior to hitting the “Submit” button at the end of the application in JustGrants.

https://www.grants.gov/applicants/grant-applications/how-to-apply-for-grants https://www.grants.gov/applicants/grant-applications/how-to-apply-for-grants https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://justicegrants.usdoj.gov/training/training-application-submission https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://grants.gov/register https://justicegrants.usdoj.gov/

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An applicant will receive emails when successfully submitting in Grants.gov and JustGrants and should maintain all emails and other confirmations received from SAM.gov, Grants.gov, and JustGrants systems.

For additional information, see the “How To Apply” section in the Application Resource Guide and the DOJ Application Submission Checklist.

Submission Dates and Time The SF-424 and the SF-LLL must be submitted in Grants.gov by 11:59 p.m. Eastern Time on August 30, 2024.

The full application must be submitted in JustGrants by 8:59 p.m. Eastern Time on September 6, 2024.

To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline. Failure to begin the SAM.gov, Grants.gov, or JustGrants registration and application process in sufficient time (i.e., waiting until the due dates identified in this solicitation for those systems to begin the application steps) is not an acceptable reason to request a technical waiver.

Experiencing Unforeseen Technical Issues Preventing Submission of an Application (Technical Waivers) OJP will only consider requests to submit an application after the deadline when the applicant can document that a technical issue with a government system prevented submission of the application on time.

If an applicant misses a deadline due to unforeseen technical issues with SAM.gov, Grants.gov, or JustGrants, the applicant may request a waiver to submit an application after the deadline.

However, the waiver request will not be considered unless it includes documentation of attempts to receive technical assistance to resolve the issue prior to the application deadline. A tracking number is the most typical documentation and is generated when the applicant contacts the applicable service desks to report technical difficulties. Tracking numbers are generated automatically when an applicant emails the applicable service desks, and for this reason, long call wait times for support do not relieve the applicant of the responsibility of getting a tracking number.

An applicant experiencing technical difficulties must contact the associated service desk indicated below to report the technical issue and receive a tracking number:

• SAM.gov: contact the SAM.gov Help Desk (Federal Service Desk), Monday–Friday from 8:00 a.m. to 8:00 p.m. ET at 866-606-8220.

• Grants.gov: contact the Grants.gov Customer Support Hotline, 24 hours a day, 7 days a week, except on federal holidays, at 800-518-4726, 606-545-5035, or support@grants.gov.

• JustGrants: contact the JustGrants Service Desk at JustGrants.Support@usdoj.gov or 833-872-5175, Monday–Friday from 7:00 a.m. to 9:00 p.m. ET and Saturday, Sunday, and federal holidays from 9:00 a.m. to 5:00 p.m. ET.

https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#apply https://justicegrants.usdoj.gov/training/checklist-application-submission https://www.fsd.gov/gsafsd_sp https://grants.gov/support mailto:support@grants.gov mailto:JustGrants.Support@usdoj.gov

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If an applicant has technical issues with SAM.gov or Grants.gov, the applicant must contact the OVC contact identified above within 24 hours of the Grants.gov deadline to request approval to submit after the deadline.

If an applicant has technical issues with JustGrants that prevent application submission by the deadline, the applicant must contact the OVC contact identified above within 24 hours of the JustGrants deadline to request approval to submit after the deadline.

Waiver requests sent to the OJP Response Center must—

• describe the technical difficulties experienced (provide screenshots if applicable);

• include a timeline of the applicant’s submission efforts (e.g., date and time the error occurred, date and time of actions taken to resolve the issue and resubmit; and date and time support representatives responded);

• include an attachment of the complete grant application and all the required documentation and materials;

• include the applicant’s Unique Entity Identifier (UEI); and

• include any SAM.gov, Grants.gov, and JustGrants Service Desk tracking numbers documenting the technical issue.

OJP will review each waiver request and the required supporting documentation and notify the applicant whether the request for late submission has been approved or denied. An applicant that does not provide documentation of a technical issue (including all information listed above), or that does not submit a waiver request within the required time period, will be denied.

For more details on the waiver process, OJP encourages applicants to review the “Experiencing Unforeseen Technical Issues” section in the Application Resource Guide.

Application and Submission Information Content of the SF-424 in Grants.gov The SF-424 must be submitted in Grants.gov. It is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the Application Resource Guide for additional information on completing the SF-424.

In Section 8F of the SF-424, please include the name and contact information of the individual who will complete the application in JustGrants. JustGrants will use this information (email address) to assign the application to this user in JustGrants.

Intergovernmental Review: This funding opportunity is not subject to Executive Order (E.O.)

12372. In completing the SF-424, an applicant should answer question 19 by selecting “Program is not covered by E.O. 12372.”

Content of the JustGrants Application Submission Entity and User Verification (First Time Applicant) For first time JustGrants applicants, once the application is received from Grants.gov, DOJ will send an email (from DIAMD-NoReply@usdoj.gov) to the individual listed in Section 8F of the SF-424 with instructions on how to create a JustGrants account. This email should arrive within 24 hours after this individual receives confirmation from Grants.gov of their SF-424 and SF-LLL submissions. Register the Entity Administrator (the person who manages who can access JustGrants on behalf of the applicant), the Application Submitter, and Authorized Representative for the applicant with JustGrants as early as possible and (recommended) not https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#experiencing-unforeseen-technical-issues https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#complete-application https://www.archives.gov/federal-register/codification/executive-order/12372.html https://www.archives.gov/federal-register/codification/executive-order/12372.html

Page 10 O-OVC-2024-172235 later than 48-72 hours before the JustGrants deadline. Once registered in JustGrants, the Application Submitter will receive a link in an email to complete the rest of the application in JustGrants. Find additional information on JustGrants Application Submission in the Application Resource Guide.

Standard Applicant Information The “Standard Applicant Information” section of the JustGrants application is pre-populated with the SF-424 data submitted in Grants.gov. The applicant will need to review the Standard Applicant Information in JustGrants and make edits as needed. Within this section, the applicant will need to add ZIP codes for areas affected by the project; confirm their Authorized Representative; and verify and confirm the organization’s unique entity identifier, legal name, and address.

Proposal Abstract A Proposal Abstract (no more than 400 words) summarizing the proposed project—including its purpose, primary activities, expected outcomes, the service area, intended beneficiaries, and subrecipients (if known)—must be completed in the JustGrants web-based form. This abstract should be in paragraph form without bullets or tables, written in the third person, and exclude personally identifiable information. Abstracts will be made publicly available on the OJP and USASpending.gov websites if the project is awarded. See the Application Resource Guide for an example of a proposal abstract.

Data Requested With Application The following application elements should be submitted in the web-based forms in JustGrants.

Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status) The Financial Management and System of Internal Controls Questionnaire helps OJP assess the financial management and internal control systems, and the associated potential risks of an applicant as part of the pre-award risk assessment process. Every OJP applicant (other than an individual applying in their personal capacity, not representing an applicant organization) is required to complete the web-based Questionnaire form in JustGrants. See the Application Resource Guide: Financial Management and System of Internal Controls Questionnaire (including Applicant Disclosure of High Risk Status) for additional guidance on how to complete the questionnaire.

Proposal Narrative The Proposal Narrative should be submitted as an attachment in JustGrants. The attached document should be double-spaced, using a standard 12-point size font; have no less than 1-inch margins; and should not exceed 25 numbered pages.

The Proposal Narrative must include the following sections:

a. Description of the Issue The description of the issue must describe the need for the project and provide a clear statement of how funding will support the project’s value to the victims’ field by meeting a stated goal.

https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#proposal-abstract https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#proposal-abstract https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#fm-internal-controls-questionnaire https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#fm-internal-controls-questionnaire https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#fm-internal-controls-questionnaire

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b. Project Design and Implementation

The Project Design and Implementation plan must describe the project strategy and discuss how the strategy will address the identified problems and support the goals and objectives. The applicant’s strategy or design must include a description of project phases, tasks, activities, and staff responsibilities, and clear descriptions of interim deliverables and final products. It must include a time-task plan that clearly identifies objectives, major activities, and products for the duration of the project period. The applicant must describe the strategy, tasks, and time-task plan for developing the services and products. As a separate attachment, the time-task plan is not subject to the page limitations of the proposal narrative. This plan must include the designation of organization responsibility, a schedule for the completion of the activities, and the submission of finished products. In preparing the time-task plan, the applicants should make certain that all project activities will occur within the proposed project period. The plan also must provide for the submission of financial and progress reports.

c. Capabilities and Competencies

The application must include a clear description of the applicant’s management structure. Applicants must include a description of the current and proposed professional staff members’ unique qualifications that will enable them to fulfill their grant responsibilities. The applicant must describe how the program will be managed and include an organizational chart or information describing the roles and responsibilities of key organization and functional components and personnel. The applicant must also include a list of personnel responsible for managing and implementing the major stages of the project. If additional staff will be hired to complete the project, the applicant should identify the selection criteria. Applicants should also provide detailed information about staff committed to working on the project contingent upon receipt of funding.

d. Plan for Collecting the Data Required for This Solicitation’s Performance Measures

This section must include the following information:

1. A plan for collecting all the performance measures data required by this solicitation.

2. A description of the qualifications of the key staff who will be responsible for collecting data and reporting performance measures in JustGrants.

Note: An applicant is not required to submit performance data with the application.

Rather, performance measure information is included to provide notice that award recipients will be required to submit performance data as part of each award’s reporting requirements.

OJP will require each award recipient to submit regular performance data that show the completed work’s results. The performance data directly relate to the solicitation goals and objectives identified in the “Goals and Objectives” section. Applicants can visit OJP’s performance measurement page at www.ojp.gov/performance for more information on performance measurement activities.

https://www.ojp.gov/performance https://www.ojp.gov/performance

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A list of performance measure questions for this program can be found under “Performance Measures.”

OVC will require award recipients to submit performance measure data and performance reports in JustGrants. OVC will provide further guidance on the post-award submission process, if the applicant is selected for award.

Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance in the “Note on Project Evaluations” section in the OJP Grant Application Resource Guide.

Application Goals, Objectives, Deliverables, and Timeline Web-Based Form The applicant will submit the project’s goals, objectives, deliverables and timeline in the JustGrants web-based form. This is a summary of the goals, objectives, deliverables, and timeline that relate to the proposal narrative. The applicant will also enter the projected fiscal year and quarter that each objective and deliverable will be completed. Please refer to the Application Submission Job Aid for step-by-step directions.

• Goals: The applicant should describe the project’s intent to change, reduce, or eliminate the problem noted in the proposal narrative.

• Program Objectives and Timeline: The applicant should include objectives to accomplish its goals. Objectives are specific, measurable actions to reach the project’s desired results. The included timelines should be clearly linked to the goal.

• Deliverables and Timeline: Project deliverables refer to outputs—tangible (for example, a report or a website) or intangible (for example, greater feelings of safety reported by the community)—that are documented and submitted within the scope of a project.

Deliverables include timelines.

Deliverables Expected by Award Recipients The applicant will use the approved 2025 theme and theme narrative to develop the 2025 Resource Guide for online dissemination to the crime victim services field. The applicant awarded funding under this cooperative agreement will work in close coordination and consultation with OVC in all aspects of the development of the Resource Guide. Project activities and deliverables include the following:

1. Create camera-ready artwork for the annual NCVRW theme. This entails working closely with designated OVC staff to develop artistic concepts that graphically depict the NCVRW theme as identified by OVC, to be used for the theme poster and collateral Resource Guide materials. The applicant should plan for a minimum of three rounds of designs and revisions to the original concepts, as requested by OVC.

2. Attend regular meetings with OVC project staff to review and discuss NCVRW Resource Guide components and content.

3. Develop a detailed week-by-week time-task plan with steps for program development, implementation, and evaluation that designates staff responsible for the implementation of each task. The plan shall include all major tasks (e.g., project kickoff meeting; public awareness poster development, design, and presentation to OVC; Resource Guide content development; OVC review and feedback on all Resource Guide content; and evaluation of the usefulness of the Resource Guide by users). OVC anticipates that all https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#project-evaluations https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#project-evaluations https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#project-evaluations https://justicegrants.usdoj.gov/sites/g/files/xyckuh296/files/media/document/jarg-appln-submission.pdf

Page 13 O-OVC-2024-172235 final content will be delivered to OVC by December 2025; however, the actual date may vary depending on the date of the grant award.

4. Develop the written content of the Resource Guide. All final written material must be professionally edited prior to its submission.

5. Deliver camera-ready Resource Guide files and 508-compliant PDF files to OVC for posting to the Resource Guide website for download by the field. The content developer must also provide alternative tag descriptions for any images, charts, or other graphics that appear throughout the Resource Guide. Close coordination with OVC or its designee is required for this task.

6. Develop an evaluation to measure Resource Guide user satisfaction that includes a plan for soliciting feedback. The evaluation should also capture ways in which the Resource Guide was used by the field to heighten public awareness of crime victim issues.

7. Print the 2025 Theme Poster and awareness posters.

8. Deliver the results of an intellectual property search on the NCVRW theme and artwork.

9. Develop and submit at least three options for the 2026 theme statement from which

OVC will select the 2026 theme.

10. Develop a written narrative that explains the message of the OVC-selected 2026

NCVRW theme.

Program objectives and deliverables should be included in one timeline. The goals, objectives, and deliverables are directly related to the performance measures that show the completed work’s results, as discussed in the “Application and Submission Information” section.

Budget and Associated Documentation Funding Restrictions All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

Budget Worksheet and Budget Narrative (Attachment) The applicant will complete the budget worksheet attachment and submit it by uploading it as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information.

For additional information about how to prepare a budget for federal funding, see the “Application Resource Guide” section on Budget Preparation and Submission Information and the technical steps to complete the budget form in JustGrants in the Complete the Application in JustGrants: Budget training.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages every applicant that proposes to use award funds for any conference-, meeting-, or training-related activity (or similar event) to review carefully—before submitting an application—the Application Resource Guide for information on prior approval, planning, and reporting of conference/meeting/training costs.

Costs Associated With Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. See the Application Resource Guide for information on costs associated with language assistance.

https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#budget-prep https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#budget-prep https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#budget-prep https://justicegrants.usdoj.gov/training/training-application-submission#825w88n https://justicegrants.usdoj.gov/training/training-application-submission#825w88n https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#prior-approval https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#costs-associated https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#costs-associated

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Budget/Financial Attachments Pre-Agreement (Pre-Award) Costs (if applicable) Pre-agreement costs are defined as costs requiring approval incurred by the applicant prior to the start date of the period of performance of the federal award. OJP does not typically approve pre-agreement costs. If a successful applicant, in anticipation of the federal award, but before the start date of the period of performance, incurs costs which are necessary for efficient and timely performance of the funded project, those costs may not be charged to the award. See the “Costs Requiring Prior Approval” section in the DOJ Grants Financial Guide Post-Award Requirements for more information.

Indirect Cost Rate Agreement (if applicable) Indirect costs are costs of an organization that are not readily assignable to a particular project but are necessary to the operation of the organization and the performance of the project.

Examples of costs usually treated as indirect include those incurred for facility operation and maintenance, depreciation, and administrative salaries. The requirements for the development and submission of indirect cost proposals and cost allocation plans are listed in Appendices III – VII of 2 C.F.R. Part 200. A non-federal applicant should follow the guidelines applicable to its type of organization. If applicable, an applicant with a current federally approved indirect cost rate agreement will upload it as an attachment in JustGrants. See the DOJ Financial Guide for additional information on Indirect Cost Rate Agreement.

Consultant Rate (if applicable) Costs for consultant services require prior approval from OJP. If the proposed project expects to fund consultant services, compensation for individual consultant services is to be reasonable and consistent with that paid for similar services in the marketplace. See the DOJ Grants Financial Guide for information on the consultant rates, which require prior approval from OJP.

Limitation on Use of Award Funds for Employee Compensation for Awards Over $250,000; Waiver (if applicable) If an applicant proposes to hire employees with federal award funds, for any award of more than $250,000 made under a funding opportunity, an award recipient may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the federal government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. See the Application Resource Guide for information on the “Limitation on Use of Award Funds for Employee Compensation for Awards over $250,000; Waiver.”

Disclosure of Process Related to Executive Compensation (if applicable) This notice of funding opportunity expressly modifies the Application Resource Guide by not incorporating its “Disclosure of Process Related to Executive Compensation” provisions.

Applicants to this funding opportunity are not required to provide this disclosure.

Additional Application Components The applicant will attach the additional requested documentation in JustGrants.

Curriculum Vitae or Resumes (if applicable) Provide resumes of key personnel who will work on the proposed project.

https://www.ojp.gov/funding/financialguidedoj/iii-postaward-requirements https://www.ojp.gov/funding/financialguidedoj/iii-postaward-requirements https://www.ojp.gov/funding/financialguidedoj/iii-postaward-requirements#qy3shc https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#indirect-cost https://www.ojp.gov/funding/financialguidedoj/iii-postaward-requirements#31-0 https://www.ojp.gov/funding/financialguidedoj/iii-postaward-requirements#31-0 https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#limitation-use-award

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Research and Evaluation Independence and Integrity Statement (if applicable) If an application proposes research (including research and development) and/or evaluation, the applicant must demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may receive award funds. The applicant will upload documentation of its research and evaluation independence and integrity as an attachment in JustGrants. For additional information, see the Application Resource Guide.

Disclosures and Assurances The applicant will address the following disclosures and assurances.

Disclosure of Lobbying Activities The SF-LLL attachment that was completed and submitted in Grants.gov is attached to this section.

Applicant Disclosure of Duplication in Cost Items To ensure funding coordination across grant making agencies, and to avoid unnecessary or inappropriate duplication among grant awards, the applicant will disclose if it has any pending applications for federal funding, including pending applications for subawards of federal funds.

Complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form.

See the Application Resource Guide for additional information.

DOJ Certified Standard Assurances Review and accept the DOJ Certified Standard Assurances in JustGrants. See the Application Resource Guide for additional information.

DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and Community Policing Review and accept in JustGrants the DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and Community Policing. See the Application Resource Guide for additional information.

Applicant Disclosure and Justification – DOJ High-Risk Grantees If applicable, submit the DOJ High-Risk Disclosure and Justification as an attachment in JustGrants. A DOJ High-Risk Grantee is an award recipient that has received a DOJ High-Risk designation based on a documented history of unsatisfactory performance; financial instability;

management system or other internal control deficiencies; noncompliance with award terms and conditions on prior awards or is otherwise not responsible. See the Application Resource Guide for additional information.

Application Review Information Review Process OJP reviews the application to make sure that the information presented is reasonable, understandable, measurable, achievable, and consistent with the solicitation. For invited applications, OJP reviews for consistency with the invitation letter and invited applicant guidance. See the OJP Grant Application Resource Guide for information on the application review process.

https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#research-evaluation https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#applicant-disclosure-pending-applications https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#administrative https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#administrative https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#administrative https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#applicant-disclosure-justification https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#application-review

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In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant that appears in the non-public segment of the integrity and performance system accessible through SAM.gov.

Important note on Responsibility/Qualification Data (formerly FAPIIS): An applicant, at its option, may review and comment on any information about itself that currently appears in SAM.gov and was entered by a federal awarding agency. OJP will consider such comments by the applicant, in addition to the other information in SAM.gov, in its assessment of the risk posed by the applicant.

Absent explicit statutory authorization or written delegation of authority to the contrary, all final award decisions will be made by the Assistant Attorney General, who may consider not only OVC recommendations, but also other factors as indicated in this section.

Federal Award Administration Information Federal Award Notices Generally, award notifications are made by the end of the current Federal fiscal year, September 30. See the Application Resource Guide for information on award notifications and instructions.

Evidence-Based Programs or Practices OJP strongly encourages the use of data and evidence in policymaking and program development for criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices (programs or practices that have been evaluated as effective), see the Application Resource Guide.

Information Regarding Potential Evaluation of Programs and Activities OJP may conduct or support an evaluation of the projects and activities funded under this solicitation. For additional information on what should be included in the application, see the Application Resource Guide section entitled “Information Regarding Potential Evaluation of Programs and Activities.”

Administrative, National Policy, and Other Legal Requirements If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions and all applicable requirements of federal statutes and regulations, including the applicable requirements referred to in the assurances and certifications executed in connection with award acceptance. For additional information on these legal requirements, see the “Administrative, National Policy, and Other Legal Requirements” section in the Application Resource Guide.

Civil Rights Compliance If a successful applicant accepts funding from OJP—as a recipient of OJP funding—that award recipient must comply with certain federal civil rights laws that prohibit it from discriminating on the basis of race, color, national origin, sex, religion, or disability in how the recipient delivers its program’s services or benefits and in its employment practices. The civil rights laws that may be applicable to the award include Title VI of the Civil Rights Act of 1964 (Title VI), the nondiscrimination provisions of the Omnibus Crime Control and Safe Streets Act of 1968 (Safe Streets Act), and Section 504 of the Rehabilitation Act of 1973. These and other federal civil rights laws are discussed in greater detail here: Overview of Legal Requirements Generally Applicable to OJP Grants and Cooperative Agreements - FY 2024 Awards under the “Civil https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#federal-award-notices https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#evidence-based https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#potential-evaluation https://www.ojp.gov/funding/apply/ojp-grant-application-resource-guide#administrative https://www.ojp.gov/funding/explore/legal-overview-fy-2024-awards

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Rights Requirements” section, and additional resources are available from the OJP Office for Civil Rights.

Part of complying with civil rights laws that prohibit national origin discrimination includes recipients taking reasonable steps to ensure that people who are limited in their English proficiency (LEP) because of their national origin have meaningful access to a recipient’s program and activity. An LEP person is one whose first language is not English and who has a limited ability to read, write, speak, or understand English. To help recipients meet this obligation to serve LEP persons, DOJ has published a number of resources, including a language access assessment and planning tool, which are available at https://www.lep.gov/language-access-planning. Additional resources are available at https://www.ojp.gov/program/civil-rights-office/limited-english-proficient-lep. If the award recipient proposes a program or activity that would deliver services or benefits to LEP individuals, the recipient may use grant funds to support the costs of taking reasonable steps (e.g., interpretation or translation services) to provide meaningful access. Similarly, recipients are responsible for ensuring that their programs and activities are readily accessible to qualified individuals with disabilities. Applicants for OJP funding must allocate grant funds or explain how other available resources will be used to ensure meaningful and full access to their programs.

For example, grant funds can be used to support American Sign Language (ASL) interpreter services for deaf or hard of hearing individuals or the purchase of adaptive equipment for individuals with mobility or cognitive disabilities. For resources, see http://www.ADA.gov or contact OJP.

Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R.

200.303, comply with standards for financial and program management. See the Application Resource Guide for additional information.

Information Technology Security Clauses An application in response to this solicitation may require inclusion of information related to information technology security. See the Application Resource Guide for more information.

General Information About Post-Federal Award Reporting Requirements In addition to the deliverables described in the “Program Description” section, all award recipients under this solicitation will be required to submit certain reports and data.

Required reports. Award recipients must submit quarterly financial reports, semi-annual performance reports, final financial and performance reports, and, if applicable, an annual audit report in accordance with the Part 200 Uniform Requirements or specific award conditions.

Future awards and fund drawdowns may be withheld if reports are delinquent (in appropriate cases, OJP may require additional reports).

See the Application Resource Guide for additional information on specific post-award reporting requirements, including performance measure data.

Federal Awarding Agency Contact(s) For OJP contact(s), contact information for Grants.gov, and contact information for JustGrants, see the solicitation Synopsis.

https://www.ojp.gov/program/civil-rights/overview…