Outdoor Sign WCC .pdf

Rev3-04.03.23

QQ #64411

Outdoor Sign Wytheville Community College

Outdoor Sign

Wytheville Community College

Small Business Set-Aside Award

Questions will be Received until: 4/19/2024 at 2:00 PM local time

Bids will be Received Until: 4/25/2024 at 2:00 PM local time. All bids must be received electronically through eVA by the date and time stated immediately above. Emailed and or faxed bids will not be considered.

CONTACTING ANY OTHER REPRESENTATIVE OF THE VCCS OR THE COLLEGE MAY RESULT

IN THE BID BEING DEEMED NON-RESPONSIVE

Any inquiries regarding this solicitation should be directed only to: Shannon Jimenez, Lead Buyer, Email: sjimenez@ssc.vccs.edu Phone: 540-591-4000

TABLE OF CONTENTS PAGE #

I. Purpose 2

II. Questions Regarding QQ 2

III. General Definitions 2

IV. Scope of Work 3

V. Specifications Requirements 4

VI. Method for Payment 5

Please refer to terms and conditions attached to this solicitation.

ATTACHMENTS PAGE #

A. Certificate of Insurance* 6

* This item should be completed and returned as part of the QQ submission package before services can proceed. A certificate of Insurance according to the requirement in this QQ must be submitted three (3) business days from date of closed bid or submitted bids will be deemed non-responsible.

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2- 4343.1 or against a bidder because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.e in General

Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that Quick Quote.

SET-ASIDES IN ACCORDANCE WITH THE SMALL BUSINESS ENHANCEMENT AWARD

PRIORITY: This solicitation is set-aside for award priority to DSBSD-certified micro businesses or small businesses when designated as “Micro Business Set-Aside Award Priority” or “Small Business Set-Aside Award Priority” accordingly in the solicitation.

DSBSD-certified micro businesses or small businesses also includes DSBSD-certified women-owned and minority-owned businesses when they have received the DSBSD small business certification. For purposes of award, bidders shall be deemed micro businesses or small businesses if and only if they are certified as such by DSBSD on the due date for receipt of bids.

I. PURPOSE:

The Virginia Community College Shared Services Center (herein referred to as “SSC”) is Soliciting bids from qualified firms to Furnish and Install, an Outdoor Sign as requested, to Wytheville Community College 1000 East Main Street Wytheville Virginia 24382

It is anticipated that deliveries and installation will be completed by 6/28/2024 no later than the end of business day.

II. QUESTIONS REGARDING QQ

Any questions regarding this quick quote shall be addressed to Shannon Jimenez at sjimenez@ssc.vccs.edu

III. GENERAL:

For the purpose of clarification, each firm receiving this Quick Quote is referred to as a “Bidder” and the Bidder awarded the contract to supply the goods is referred to as a “Contractor”. Virginia Community College Shared Services Center is referred to as “Department”, “VCCS or as “SSC”, and “Representative” refers to the SSC Contract Administrator who will be administering the contract. This Quick Quote states the instructions for submitting bids, the procedure, and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between SSC and the Contractor.

All Bids must be received ELECTRONICALLY THROUGH eVA at the date and time stated above.

EMAILED AND OR FAXED BIDS WILL NOT BE CONSIDERED.

mailto:sjimenez@ssc.vccs.edu

IV. SCOPE OF WORK:

1. Unit Bid Pricing: Bid shall be in the form of a firm unit price during the contract period. Unit Price per lot shall include transport and delivery to site for each lot item bid. Bidders shall provide a fully completed detailed quote with their bid response. Failure to submit a detailed quote along with their bid may render the vendor as non-responsive.

2. Equivalency: The Commonwealth reserves all rights to determine the equivalency of any substituted product. All bidders proposing an equivalent item shall supply sales sheets or other manufacturer supplied documents to allow the Commonwealth to determine equivalency.

3. Mandatory Site Visit Requirements: Vendors must visit the site to view the current conditions by contacting the Institution’s Representative, Vendors performing site visits shall NOT ask questions or seek clarification from the Institution’s Representative but shall direct questions to the contract officer as denoted under CONTACT below. All Bidders submitting bids shall be responsible for verifying existing site conditions and measurements at the work sites.

Vendors that ask questions or seek additional information regarding this bid from any personnel at the Institution named above shall have its bid be deemed non-responsive.

Institution Representative Charlie Ruble, cruble@wcc.vccs.edu (276)-223-4810

4. Delivery Point: The address for each delivery location

1000 East Main Street Wytheville Virginia 24382

5. Off-Loading: The Contractor shall be responsible for off-loading material in neat stockpiles unless otherwise directed. Contractor is responsible for removal of all waste in accordance with state and local ordinance.

6. Delivery:

1000 East Main Street Wytheville Virginia 24382 mailto:cruble@wcc.vccs.edu

7. Delivery Hours: Work to be completed during regular business (Monday through Friday between the hours of 8:00AM and 5:00PM), except on days designated as Federal or State holidays or mandated closing.

8. Delivery Notification: The Contractor shall coordinate actual delivery notification at least forty-eight (48) hours prior to intended delivery. Contact information for each delivery location is listed above.

9. Delivery and Installation Need by Date: 6/28/2024

10. Warranty: Standard Warranty

V. SPECIFICATION REQUIREMENTS:

Wytheville Community College seeks a qualified vendor to furnish and install a 120x240 Full color Digital Outdoor Sign. Vendor is responsible for verifying the sign accommodates Logo Cabinet and Support Structures in place. The contractor shall furnish all equipment, tools, parts, and materials as necessary to perform the following service(s)

Removal of Existing Digital Sign

Furnishing and Installation of an Impact G3 Series LED Message Unit ( See Sign Specifications Below) providing all mounting and electrical connections as part of the installation pack

Impact G3 Series LED Message Unit

• Capabilities- Text, Pictures, Graphics, Video

Animation, Time & Temperature

• RGB-2 billion Colors

• 10MM

• 120x240

• 4’-0 x 8’ -0 Height x Length

• Sign will need to accommodate 40 letters per line and maximum of 17 lines

• Internal Communication as no Wi-Fi signal is available

• Cabinet to be internally lit

• Controlled by day/night sensor

• Translucent Face

• Sign Programing Software

VI. METHOD FOR PAYMENT:

Payment will be made (in accordance with the Virginia Prompt Payment Act) within 30 days after receipt of valid invoice and verification of satisfactory goods received and/or completion of work.

Invoices shall be submitted to the address listed below for all items completed within the designated billing period.

Payment will be made to the vendor in accordance with the Commonwealth of Virginia Prompt Payment Act. Invoice(s) shall be emailed to invoice@ssc.vccs.edu or mailed to the address below, referencing any purchase order numbers that result from this solicitation.

Virginia Community College Shared Services Center Attn: Accounts Payable

147 Daleville Centre Drive Daleville, VA 24083

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ATTACHMENT A – CERTIFICATE OF INSURANCE SAMPLE