Other than Full and Open Memo_Redacted.pdf

1 Ver 2.0 (01 June 2018)

Date: ____28 Jun 2023_______

MEMORANDUM

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION UNDER

THE SIMPLIFIED ACQUISITION THRESHOLD

Ref: (a) PR Number(s): ____1301071449___________________________________________

I. BACKGROUND:

1. In considering the references, FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contacting Officers may solicit from one source if the Contracting Officer determines that, under the circumstances of the contract action, only one source is reasonably available (e.g., urgency, exclusive licensing, brand-name, or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition because only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

1. Provide a description of the item or service required, to include

a) the name of the required source or brand name:

These various brand names are required to maintain OEM warranties for the laundry and galley items.

EDRO, Laundry Parts Hobart, Galley Parts Legion, Galley Parts Accutemp Galley Parts Imperial Brown, Galley Parts Taylor, Galley Parts Insinger, Galley Parts

b) the required delivery date/period of performance: 15 September 2023

c) its intended use.

Parts are required to repair numerous pieces of equipment for the Comfort MTF Galley and laundry equipment.

2. List the source(s) or known vendor(s) who are able to provide the above described item or service.

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED

ON THE FOLLOWING (select all that apply):

A. _____ Only one responsible source (select all that apply):

1. _____ RESTRICTIVE RIGHTS: the source has established proprietary rights, limited rights in data, patent rights, copyrights, or secret processes in the item or service.

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a. Explain what is subject to the restrictive rights.

b. If drawings are included, who is identified as “owning” the drawings.

2. _____ EXCLUSIVE LICENSING AGREEMENTS: The item or service is only available from the Original Equipment Manufacturer (OEM), or there is ONLY ONE authorized distributor or technical representative for the OEM.

a. Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

b. Identify the distributor / authorized technical representative for the item or service.

Provide evidence of the exclusive licensing agreement as an attachment to this document.

(NOTE: If there is more than one distributor / authorized technical representative, then use Part B – Brand Name.)

3. ___X__ OTHER REASON:

a. _____ CRITICAL SHIP EQUIPMENT: The required item is critical ship equipment, the failure of which poses a hazard to the ship, the crew or the environment.

i. SMS Procedure Number: ___________________________

b. __X__ STANDARDIZATION / BRAND NAME: Per MSCs standardization initiative, only the specified make/model of the equipment/parts will satisfy the Government’s needs for additional units or replacement items.

i. Identify Make / Model Number(s): Edro, Hobart, Legion, Accutemp, Imperial Brown, Taylor, and Insinger

ii. Identify other vessels with this Make / Model:

USNS MERCY

c. _X____ FORM, FIT, AND FUNCTION: Item is direct replacement parts / components for existing equipment and must be compatible in terms of form, fit, and function with existing equipment / configurations.

i. Identify Make / Model of existing equipment:

1. Pot and Pan Machine Hobart UW50

2. Garbage Grinder Hobart FD3/125

3. Kettle #1 Legion LTWT-20

4. Kettle #6 Legion LTWT-80

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5. Kettle #10 Legion LTWT-30

6. Buffalo Chopper #1 Hobart 84145

7. PTL Mixer #1 Hobart H600

8. Griddle # 1 Accutemp EGD4403B3606

9. Back Walk-In Reefer #1 Imperial Brown UDS-4

10. Ice Cream Machine #1 Taylor 772-63

11. Insinger Super 106-2

ii. Describe how the equipment must be compatible with the existing configuration.

Parts for the above units must fit without alteration, and must be formed to seamlessly work with the OEM equipment therefore must be OEM branded parts. A deviation from these brands would require a trans-alteration request be processed.

companies who are capable of supplying all parts required.

d. __X___ OTHER:

MSC does not have manufacturing and technical information required to evaluate and determine non-OEM brand name components for the laundry and galley equipment will suffice.

Replacement parts offered cannot be evaluated to determine technical acceptability. MSC is request exact brand name items requested outlined above, and listed within the solicitation for each part.

4. _____ UNUSUAL AND COMPELLING URGENCY: The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits. Urgent requirements are supplies or services that will result in work stoppage, or are mission critical and the routine processing time would injure the Government. The determination that the procurement for the above is an urgent and compelling requirement is based on the following:

a. Date on which the requirement was identified: ______________________________

b. Required delivery date / Period of Performance: _____________________________

c. If the difference between a. and b. is more than one week, explain the delay in submitting t he requirement.

d. Estimated production lead time: ______________________________

e. Explanation of why delivery / commencement of services by the date required is needed: (explain the impact to the mission, any special circumstances or conditions, etc.)

f. CASREP Number: _________________________________________

IV. ANTICIPATED DOLLAR VALUE OF PROCURMENT: