OTFOC.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Request for Sole Source Justification

OFOC SOP Revision 11 Page 1 of 3 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID: 36C250-25-AP-2989

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Northern Indiana Healthcare System (VANICHS), 1700 E. 38th Street, Marion, IN. Network Contracting Office (NCO) 10. PR = 610-25-2-6902-0021.

2. Nature and/or Description of the Action Being Processed: The proposed action is for an

EMERGENCY sole source contract for “610-25-508 Repair Water Main, Bldg. 47 - EMERGENCY” at the VA Medical Center in Marion, IN. The contract will be for a new firm, fixed Not to Exceed (NTE) value of $25,000.00 dollars.

On March 10, 2025 the Marion VA plumbing shop reported that basement of Building 47 was filled with water. Upon investigation, it was found that the 4” water main had ruptured. It was also determined during investigation that the shut-off valve to building 47 is not in working order.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Contractor will provide all labor, equipment, materials, and supervision necessary to replace approximately 50 Ln. Ft. of 2” existing water main to building 47. This work will include; locating utilities, excavating and removing existing water main, installing new 1-1/2” high density black polyethylene pipe and a new corporation stop valve, valve box assembly, and tee at existing main connection. Bed new pipe in 6” of sand and fill trench with clean fill. Replace concrete sidewalk. This work will also include removing existing abandoned water main, existing sidewalk, landscaping, grading, and seeding.

Work to be completed within 30 calendar days from notice to proceed.

4. Statutory Authority Permitting Other than Full and Open Competition:

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

(X) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The time involved in bidding and awarding

OFOC SOP Revision 11 Page 2 of 3

Revision 11 Date: 02/11/2021 the project would delay the completion of the work needed now and impact safety and operations on the Marion VA facility. This work is critical to be completed now to ensure the Medical Center is fully operational. “JAB General Contractor, LLC.” is the vendor who was immediately contacted and investigated the void and broken piping. Additionally, JAB General Contractors has provided repair services of this type at this facility in the past and is thoroughly familiar with the piping system that must be repaired. JAB General Contractors also has personnel who are trained and certified to work in confined spaces, which may be necessary due to the nature of this project. JAB General Contractors is prepared to provide immediate service.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Due to time constraints, the only potential sources considered were SDVOSB businesses in the immediate area having the capacity to begin work immediately. If a repair like this comes up in the future, and it’s not an EMERGENCY, we will post the solicitation to allow competition.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: The Contracting Officer will ensure through the use of price analysis techniques, such as comparison against the independent Government estimate and other price analysis techniques identified in FAR 15.404-1(b), that the price will be fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: Market Research was conducted and will be included in the project file. Although there are numerous companies available that can provide the services, this project is being solicited directly to JAB General Contractors, LLC due to the emergency nature of this requirement.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: The contractor selected is a local SDVOSB contractor that can be on-site immediately and provide the materials, labor, and equipment needed to complete the job. The time to utilize open competition would increase the risk of safety threats and the overall safety of all personnel in the immediate working area.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: JAB General

Contractors, LLC. (SDVOSB), 1605 N. 300 W. Marion, IN 46952.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

This repair will prevent the need for additional future repairs of this piping system. More frequent investigations of the pipes will be scheduled and conducted to ensure conditions don’t reach this point before the necessary attention is provided to correct the issues associated with the older piping system. When these issues are caught early on, there is significantly less urgency on having the work completed, which would allow ample time for bids to be solicited from multiple vendors and obtain adequate competition.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my

OFOC SOP Revision 11 Page 3 of 3

Revision 11 Date: 02/11/2021 cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Zachary McDaniel Acting Chief, Engineering VANIHCS Marion, IN

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jeffery Hairston Contracting Officer, NCO 10 https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx