OTB020171_Contract.pdf

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Hoop Houses for State Nursery

CONTRACT No.: OTB020171

CONTRACT ID: 20171

SUPPLIER: UNDEFINED

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No.

SRC0000017823. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Contract.

QUANTITY AND DURATION: This Invitation to Bid is considered to be a one-time procurement offer for the product(s)/service(s) as listed herein. The successful Contractor may commence performance of the awarded contract upon receipt of an official State of Ohio Purchase Order. Upon completion of the contract and upon receipt of proper invoices, payment will be provided by the ordering agency. The contract will then be considered as complete and no further purchases may be placed against the contract. With the exception of approved overrun/underrun tolerances, any deviations from the quantity listed in the awarded contract shall not be permissible nor acceptable.

This Contract is available to the Department of Natural Resources, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Contract and any Amendments thereto are available from the Ohio|Buys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepa ge

Signed: _____________________________________________________________________

Kathleen C. Madden, Director Date https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

1 - SPECIFICATIONS AND REQUIREMENTS

1.1. Background

1.1.1. The Ohio Department of Natural Resources (DNR) is looking to purchase 10 hoop house kits for the new Buckeye State Nursery in Zanesville, Ohio. DNR will be responsible for the assembly of the hoop house kits.

1.2. Delivery Location

1.2.1. All hoop house kits are to delivered to the Buckeye State Nursery at 5892 Memory Rd, Zanesville, Ohio 43701.

1.3. Hoop House Kit Specifications

1.3.1. Each hoop house kit must meet the following minimum specifications:

1.3.1.1. Dimensions

1.3.1.1.1. The hoop house kit when assembled must create a hoop house that is 30’ wide by 144’ long with a sidewall height of 4’ and a bow spacing of 4’.

1.3.1.2. Must have a minimum wind load rating of 90 miles per hour for over a 3 second gust.

1.3.1.3. Must have a minimum snow load rating of 10 pounds per square foot of ground snow.

1.3.1.4. Must include steel end wall kits for the hoop house. The steel end wall kits must include all hardware needed to install and fasten.

1.3.1.5. Must include 4 year, 6 mil poly covering to cover both the structure and end walls in their entirety. Poly covering must be doubled to create a double walled hoop house that works with the Inflation system outline in 1.2.1.11.

1.3.1.6. One roll of 3’ wide by 48’ long premium poly patch.

1.3.1.7. Locking system for attaching to ground/anchor point.

1.3.1.8. Two 8’ wide x 7’ high double slide doors that must include all tracks and hardware.

1.3.1.9. Exterior shade tarp capable of covering the entire hoop house.

1.3.1.10. Drop down side curtain system for the complete length of each side wall of the hoop house with a motorized crank system to operate drop down side curtains. The motorized crank system must be sufficient to operate the drop down side curtains. Both systems must include any other hardware needed to install the systems.

1.3.1.11. Inflation system which includes blower, mounting bracket, baffle, and any other hardware need to install. Must be capable of inflating and maintaining the inflation of the 4 year, 6mil poly covering outlined in 1.2.1.5.

1.3.1.12. Ventilation system utilizing horizontal air flow fans capable of moving a minimum of 1695 CFM. This system must include any other hardware needed to install the system.

1.3.1.13. Exhaust fan and shutter system capable of removing 11,410 CFM at .10 SP. This system must include any other hardware needed to install the system.

1.3.1.14. Climate and vent controller system capable of providing proportional control of the drop down side curtain system, 2 heating outputs and 1 timer output for irrigation or lighting.

The control panel must have touch screen technology enabled to control climate and vent system must be designed to work in a greenhouse environment. Relay boxes must be pre-wired for ease of installation.

1.3.1.15. Heating system with a minimum of the following two 200,000 BTU Liquid Propane Heaters, hangers, and vent pipe. This system must include any other hardware needed to install the system.

1.3.1.16. All other hardware such as screws, bolts, clamps, etc that are required to install the hoop house must be included in the kit.

1.4. Installation Manuals and Support

1.4.1. Each hoop house kit must come with an installation manual. The installation manual must be sufficiently detailed to allow DNR to properly complete the installation of each hoop house.

1.4.2. The Bidder must also provide DNR with up to six months of support services for the installation of the hoop houses after the hoop houses are delivered. This support may include answering questions via email, over the phone, or video calls to help assist DNR with any issues encountered while installing the hoop houses at no additional cost. In the event that virtual support is unable to resolve the issue the bidder may be required to provide in-person onsite support at no additional cost.

1.5. Missing or Damaged Components

1.5.1. While DNR will do its best to do a thorough inspection of the kits delivered to ensure all components are free of defects and present, due to the nature and size of these kits it is nearly impossible to inspect and account for everything. As such the bidder must work with DNR to correct any issues that are found after delivery that resulted in kits missing components from the original shipment, damaged during shipment, damaged prior to being shipped the bidder will replace these components at no additional cost. DNR will be responsible for any components that are damaged or lost by DNR if it is determined that components were not damaged and properly delivered by the bidder.

2 - STANDARD TERMS AND CONDITIONS

State of Ohio Standard Terms and Conditions (revised 03/01/24) will apply to this Contract.

3 - CONTRACT SPECIFIC TERMS AND CONDITIONS

3.1. AMENDMENT TO CONTRACT TERMS AND CONDITIONS

The following Amendments to the Contract Terms and Conditions do hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the Amendment will prevail.

3.2. DELIVERY

Supplies will be delivered to the participating agency within 42 days after receipt of order. The delivery location will be noted on the purchase order issued by the participating agency.

4 - INVITATION TO BID INSTRUCTIONS

Instructions, Terms and Conditions for Bidding that apply to the solicitation.

5 - SPECIAL INSTRUCTIONS TO BIDDERS

5.1. CONTRACT AWARD

The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

5.2. EVALUATION

Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders”. In addition, the state will:

multiple the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive. .

5.3. DESCRIPTIVE LITERATURE

The Bidder may be required to submit descriptive literature of the supplies or services being offered. If requested, the literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided as part of the bid response, the Bidder must provide said literature within seven (7) calendar days after request/notification by the Office of Procurement Services to do so. Failure of the bidder to furnish descriptive literature either as part of their bid response or within the time specified herein will deem the bidder not responsive.

https://procure.ohio.gov/static/TCond/Standard_T_C%203-1-24.pdf https://procure.ohio.gov/pdf/OhioBuys_ITB_Instructions_to_Bidders_030921.pdf