OTB019375 Contract.pdf

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Model Year 2024 or Manufacturer's Current Production Boats for Bowling Green and Twinsburg

CONTRACT No.: OTB019375

CONTRACT ID: 19375

EFFECTIVE DATES: 4/15/2024 to 5/15/2024

SUPPLIER: UNDEFINED

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No.

SRC0000016303. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Contract.

This Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

QUANTITY AND DURATION: This Invitation to Bid is considered to be a one-time procurement offer for the product(s)/service(s) as listed herein. The successful Contractor may commence performance of the awarded contract upon receipt of an official State of Ohio Purchase Order. Upon completion of the contract and upon receipt of proper invoices, payment will be provided by the ordering agency. The contract will then be considered as complete and no further purchases may be placed against the contract. With the exception of approved overrun/underrun tolerances, any deviations from the quantity listed in the awarded contract shall not be permissible nor acceptable.

This Contract is available to Environmental Protection Agency (EPA), as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Contract and any Amendments thereto are available from the Ohio|Buys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepa ge

Signed: _____________________________________________________________________

Kathleen C. Madden, Director Date https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

1 - SPECIFICATIONS AND REQUIREMENTS

1.1. SCOPE:

The Environmental Protection Agency is requesting bids from vendors for two boats, including trailers, for fish sampling and environmental impact assessments. The two boats will be for locations in Bowling Green and in Twinsburg.

1.2. GENERAL SPECIFICATIONS:

These specifications define the requirements for two boats for fish sampling and environmental impact assessment to be purchased for the Environmental Protection Agency.

Fish Sampling and Environmental Impact Assessment Boats and Trailers shall be the latest current model, complete with all standard equipment, unless otherwise specified. Any item which is standard equipment on the Fish Sampling and Environmental Impact Assessment Boats being bid, but not listed on the specification sheet, must not be removed from Fish Sampling and Environmental Impact Assessment Boats. Manufacturers’ disclaimers indicate changes in product specifications may occur during the model year and they reserve the right to do so without repercussion. All current mandatory Occupational Safety and Health Administration (OSHA) and National Safety Council (NSC) safety requirements are to be furnished, including Safety Guards and Rails.

1.3. TRAILERS:

The trailers must be tandem axle aluminum trailer appropriately sized for the vessel with LED lighting, USDOT approved braking system, radial tires, 1 spare tire (tire will be exact match to the 4 others) and wheel mounted to a bracket, non-roller style bunks (roller bunks are not acceptable, protective keel rollers are acceptable), and a heavy-duty tongue jack. Each trailer must be equipped with bow and stern tie-down straps. The design of the trailer shall be one that is approved by the vessel manufacturer for daily hauling and storing the vessel.

1.4. INSPECTION AND SEA TRIAL:

Prior to delivery, the manufacturer will provide an inspection period and sea trial where any incomplete work or unsatisfactory work will be corrected. If travel to the inspection and sea trial site is more than 200 miles from Ohio’s border, the manufacturer will provide airfare, travel to and from the airport to inspection locations, lodging and meals for 2 Ohio EPA Division of Surface Water employees. The manufacturer may elect to provide inspection, sea trial and delivery in the Lake Erie area provided that any incomplete or unsatisfactory work is corrected at the expense of the manufacturer to include any additional transportation of the vessel.

1.5. TRADE-IN:

The boats purchased as a result of this ITB will replace existing units. Bidders are to provide with their bid response a value for the trade in for the boats, including trailers, listed below. By submitting a bid response, bidders understand that they are accepting the boats as-is and will not be able to return to EPA or the State of Ohio. The trade in amount offered will be deducted from the purchase amount on the resulting purchase order for the Model Year 2024, new, never registered, boats. The awarded Contractor is responsible for pick-up of the trade-in boats at a date to be coordinated by EPA based on the acceptance date of the new, never registered, boats model 2024 to EPA.

1.5.1. BOWLING GREEN TRADE-IN:

Must be willing to take on trade: 2012 Parker 2320 SL powered with a Yamaha F300XCA (2019) on Loadmaster 270T616CB trailer (2020). Boat is in good condition with 100-120 hours run time average per calendar year. Primary usage in Lake Erie western basin and Grand Lake St Mary's.

Trailered to launch ramps approximately 60 days per year. Electronics include Humminbird fish finder, Raymarine radar, and Garmin VHF radio. Photos and additional information can be found on Supplement A.

1.5.2. TWINSBURG TRADE-IN:

Must be willing to take on trade: 1990 Boston Whaler powered with twin Yamaha engines on a Loadmaster trailer. Boat is in acceptable condition with 100+ hrs runtime average per year.

Primary usage in Lake Erie central basin. Electronics include Hummingbird GPS, Raymarine radar, and VHF radio. Photos and additional information can be found on Supplement B.

1.7 - SPECIFICATION SHEETS

Shown below are the specifications requirements for equipment that the State desires to purchase. These specifications are only considered as necessary to establish functional requirements. Proprietary design, exact dimensions, capacities, or restrictive features will not preclude acceptance of other recognized alternates meeting comparable performance requirements as determined by the Department of Administrative Services. List all deviations providing equivalent performance in the Questionnaire. Failure to comply may deem the bid not responsive.

Item 1: Bowling Green Boat

Line No.

Standard Specification Items

Minimum Requirements

1. Length Pilothouse boat, 22'-25' in length (not including pulpit, swim platform, or engines) with locking pilothouse door. Total length not to exceed 32'.

2. Width Maximum beam 8'6"

3. Weight Dry weight not to exceed 6000 pounds to not include fuel, motors, or trailer

4. Fuel Capacity Minimum fuel capacity 125 gallons.

5. Seating Pilothouse seating for minimum of 3 occupants.

6. Deck

Self-bailing deck. Hull and deck designed to rapidly drain any standing water from the deck, as well as to allow the deck to remain free of standing water when underway.

7. Drain Plug Stainless steel or aluminum threaded drain plug.

8. Bow Rails Stainless steel 1-1.5" round bow rail, 20"-25" in height.

9. Steel Cleats Stainless steel cleats (2 bow, 2 midship, 2 stern).

10. Washdown Hose Raw water washdown with hose.

11. Anchor and Windlass Anchor windlass with 200'+ line and appropriately sized anchor.

12 Bilge Pump Appropriately sized automatic bilge pump(s) with float switch(es).

13. Navigation Lights USCG approved navigation lights (LED) per international rules.

14. Spotlight and Lighting Pilot house and deck lighting (LED).

15. Anchor Light Anchor light (LED).

16. Windshield Wipers Port and starboard electric windshield wipers.

17. Horn Navigation trumpet horn.

18. Sterring Wheel Hydraulic or steer by wire steering with stainless steel steering wheel.

19. Compass Compass at main helm.

20. Tab Position Indicator Trim tabs with position indicators.

21. Seating Pedestal Seaspension Suspension Pedestal with Footrest (or similar) for pilot seat(s) or equivalent.

22. Windshield Ventilating windshield (port and starboard), ventilating side windows (with screens preferred).

23. USB Electrical Plugs Two 12 volt USB electrical plugs at helm.

24. Power Sockets Two 12 volt power sockets at helm.

25. Navigation System Garmin GPS Map 8610 XSV & B60 Transducer with Garmin 115 VHF (or similar) w/Antenna

No.

26. Radar Garmin 24 xHD Radar (or similar)

27. Emergency Radio ACR 2853 CAT I GlobalFix V6 EPIRB & Garmin VHF 215 Marine VHF Radio w/AIS receiver (2nd radio) (or similar)

28. Batteries Two 12 volt marine grade batteries connected to marine grade switches.

29. Battery Charger Onboard 20 amp 120 volt two bank battery charger.

30. Motors

Vessel will be powered with single (300hp) or twin (combined minimum 300hp) gasoline fueled Yamaha outboard motors equipped with hydraulic lift and trim, and full instrumentation at the operation station.

31. Outboard Motors Outboard motors fitted with appropriately sized and pitched stainless steel propellers for the vessel design.

32.

Fuel Filters Secondary fuel filters with water separation.

33. Engine Instrumentation

Full engine instrumentation to include fuel level, engine hours, engine oil pressure, engine temperature, tachometer, volt meter, audible alarms for high temperature and low oil pressure. Engine instrumentation may be contained in one electronic multi function display, seperate from other devices mounted at main helm.

*34. Hull Fiberglass

*Indicates the addition of line 34 of the specifications.

Item 2: Twinsburg Boat

No.

1. Length Pilothouse boat, 22'-25' in length (not including pulpit, swim platform, or engines) with locking pilothouse door. Total length not to exceed 32'.

2. Width Maximum beam 8'6"

3. Weight Dry weight not to exceed 6000 pounds to not include fuel, motors, or trailer

4. Fuel Capacity Minimum fuel capacity 125 gallons.

5. Seating Pilothouse seating for minimum of 3 occupants.

6. Deck

Self-bailing deck. Hull and deck designed to rapidly drain any standing water from the deck, as well as to allow the deck to remain free of standing water when underway.

7. Drain Plug Stainless steel or aluminum threaded drain plug.

8. Bow Rails Stainless steel 1-1.5" round bow rail, 20"-25" in height.

9. Steel Cleats Stainless steel cleats (2 bow, 2 midship, 2 stern).

10. Washdown Hose Raw water washdown with hose.

11. Anchor and Windlass Anchor windlass with 200'+ line and appropriately sized anchor.

12 Bilge Pump Appropriately sized automatic bilge pump(s) with float switch(es).

13. Navigation Lights USCG approved navigation lights (LED) per international rules.

14. Spotlight and Lighting Pilot house and deck lighting (LED).

15. Anchor Light Anchor light (LED).

16. Windshield Wipers Port and starboard electric windshield wipers.

17. Horn Navigation trumpet horn.

18. Sterring Wheel Hydraulic or steer by wire steering with stainless steel steering wheel.

19. Compass Compass at main helm.

20. Tab Position Indicator Trim tabs with position indicators.

21. Seating Pedestal Seaspension Suspension Pedestal with Footrest (or similar) for pilot seat(s) or equivalent.

22. Windshield Ventilating windshield (port and starboard), ventilating side windows (with screens preferred).

23. USB Electrical Plugs Two 12 volt USB electrical plugs at helm.

24. Power Sockets Two 12 volt power sockets at helm.

25. Navigation System Garmin GPS Map 8610 XSV & B60 Transducer with Garmin 115 VHF (or similar) w/Antenna

26. Radar Garmin 24 xHD Radar (or similar)

No.

27. Emergency Radio ACR 2853 CAT I GlobalFix V6 EPIRB & Garmin VHF 215 Marine VHF Radio w/AIS receiver (2nd radio) (or similar)

28. Batteries Two 12 volt marine grade batteries connected to marine grade switches.

29. Battery Charger Onboard 20 amp 120 volt two bank battery charger.

30. Motors

Vessel will be powered with single (300hp) or twin (combined minimum 300hp) gasoline fueled Yamaha outboard motors equipped with hydraulic lift and trim, and full instrumentation at the operation station.

31. Outboard Motors Outboard motors fitted with appropriately sized and pitched stainless steel propellers for the vessel design.

32.

Fuel Filters Secondary fuel filters with water separation.

33. Engine Instrumentation

Full engine instrumentation to include fuel level, engine hours, engine oil pressure, engine temperature, tachometer, volt meter, audible alarms for high temperature and low oil pressure. Engine instrumentation may be contained in one electronic multi function display, separate from other devices mounted at main helm.

*34. Hull Fiberglass

*Indicates the addition of line 34 of the specifications.

2 - STANDARD TERMS AND CONDITIONS

State of Ohio Standard Terms and Conditions (revised 03/01/24) will apply to this Contract.

3 - SPECIAL CONTRACT TERMS AND CONDITIONS

3.1. AMENDMENT TO CONTRACT TERMS AND CONDITIONS

The following Amendments to the Contract Terms and Conditions do hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the Amendment will prevail.

3.2. ORDER OF PRIORITY

The order of priority of the Contract will be the following: 1.) Specifications and Requirements; 2) Contract SpecificTerms and Conditions; 3) Standard Terms and Conditions.

3.3. SERVICE

The boat will be completely dealer serviced and conditioned as per the manufacturer's pre-delivery recommendations and all equipment is to be completely installed with all adjustments made which are required to prepare the boat for immediate and continuous operation upon delivery. This requires that all fluids are filled to their maximum levels unless otherwise defined. Unit shall conform to all current Federal Safety Regulations including OSHA.

3.4. ADVERTISEMENT

Dealer name-signs shall not be affixed to any part of the delivered vehicle.

3.5. AUTHORIZED DEALER STATEMENT

Bidders responding to this Invitation to Bid must be an authorized dealer or manufacturer of the products they are bidding. Bidders should submit documentation with their bid response certifying that they are the manufacturer or an authorized dealer of the manufacturer of the products being bid via the Questionnaire. This certification must be from an authorized manufacturer‘s representative. If not provided as part of the bid response, the Bidder must provide said statement within seven (7) business days after request/notification by the Office of Procurement Services. Failure to submit the certification within the stated time period may result in the bid response being deemed as not responsive.

3.6. DELIVERY

Supplies will be delivered to the participating agency within the timeframe noted on the bid submission for the item after receipt of order.

3.6.1. BOWLING GREEN DELIVERY:

Inspected, completed and operation ready vessel with installed outboard motors, and trailer to be delivered to 347 N Dunbridge Rd, Bowling Green, OH 43402.

3.6.2. TWINSBURG DELIVERY:

Inspected, completed and operation ready vessel with installed outboard motors, and trailer to be delivered to 2110 East Aurora Rd, Twinsburg, OH 44087.

4 - INVITATION TO BID INSTRUCTIONS

Instructions, Terms and Conditions for Bidding that apply to the solicitation.

5 - SPECIAL INSTRUCTIONS TO BIDDERS

5.1. CONTRACT AWARD

The contract will be awarded to the lowest responsive and responsible bidder by low lot total.

5.2. DESCRIPTIVE LITERATURE

The Bidder may be required to submit descriptive literature of the supplies or services being offered. If requested, the literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided as part of the bid response, the Bidder must provide said literature within seven (7) calendar days after request/notification by the Office of Procurement Services to do so. Failure of the bidder to furnish descriptive literature either as part of their bid response or within the time specified herein will deem the bidder not responsive.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocure.ohio.gov%2Fstatic%2FTCond%2FStandard_T_C%25203-1-24.pdf&data=05%7C02%7CKimberly.Parker%40das.ohio.gov%7Cff0f09d10a8c49785c4708dc3a0e53f9%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638449080431758605%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=ZuszyL8zND8EOTOuRk%2FJkEIvxU%2BkdWgeK7Nv75xF68I%3D&reserved=0 https://procure.ohio.gov/pdf/OhioBuys_ITB_Instructions_to_Bidders_030921.pdf

5.3. EVALUATION

Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders”. In addition, the State will evaluate the bid based on the total item cost of both boats.

Example Calculation:

Total Item Cost = Item 1: Bowling Green Boat – Trade In of Boat + Item 2: Twinsburg Boat – Trade In of Boat

5.4. SITE VISIT

A site visit will be held on April 02, 2024 at Ohio Environmental Protection Agency- Bowling Green located at 347 N Dunbridge Rd, Bowling Green, OH 43402 to survey the boats and discuss the requirements of the bid. The site visit will begin promptly at 1:00 PM, barring any unforeseen circumstance that results in a delay of the site visits. Attendance is voluntary. Please send your request to attend to Brad Ratliff at brad.ratliff@das.ohio.gov.

The deadline to register to attend is March 29, 2024. The State will not be responsible to a bidder for their failure to obtain information discussed during the site visit due to their failure to attend and/or arriving after the site visit has convened.

mailto:brad.ratliff@das.ohio.gov

SUPPLEMENT A (BOWLING GREEN):

• 2012 Parker Sport Cabin 2320 SL.

• 2019 Yamaha F300XCA outboard. Estimated 500 hours on motor.

• 2020 Loadmaster Custom trailer. New tires in 2022 and bunks refurbished in 2024.

• Boat has 3,000 hours of run time.

• Hummingbird 998c GPS and Raymarine C120

• 2 Radios on board

SUPPLEMENT A (BOWLING GREEN):

SUPPLEMENT B (TWINSBURG):

• 1990 Boston Whaler with pilot house – Estimated 5,000 hours of service.

• 2011 Yamaha F150TLR outboard motors – Estimated 2,000 hours of service.

• Loadmaster Custom Trailer, new tires in 2022

• The Whaler is equipped with Hummingbird 998c GPS and Raymarine (not working, electrical issue suspected).

• ICOM VHF Marine Radio IC-M506 and flush mount marine compass.