OSM Panorama Palo Alto PORFP.docx

Section 1 –General Information

PORFP Number:

(eMMA BPM Number)

FC-482-24

PORFP Type:

(Select one category from the drop-down list) Fixed Price

Functional Area/s (FA) for this PORFP:

|_| FA I – COTS Software |_| FA II – Installation and Training Services |X| FA III – Manufacturer's Software Maintenance

Manufacturer Name

(Enter one manufacturer only per PORFP) Palo Alto

Designated Small Business Reserve?(SBR):

(Select "Yes" or "No" from the drop-down list) No

PORFP Issue Date:

mm/dd/yyyy

DATE AND TIME:

2/22/2024

2:00 PM

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Commercial Off-the-Shelf Software (COTS 2012), 060B2490021, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at, under Vendor Instruction: https://mdprocurement.freshdesk.com/support/solutions

Questions Due (Closing) Date and Time:

02/16/2024 at 5:00 PM EDT Questions must be submitted in writing with the subject line, "Question for PORFP #FC-482-24," and be submitted in writing via e-mail to the Agency Point of Contact listed in Section 2 no later than the date and time specified.

SPECIAL REQUIREMENTS.

1. The Master Contractor must include a screenshot of the Manufacturer's Suggested Retail Price (MSRP) with the bid.

2. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

3. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

4. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

5. Master Contractors must provide the estimated delivery date for each item listed in the PORFP.

6. Please allow proposals/quotes provided in response to this PORFP to be valid for at least 60 days after the set due date above.

7. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

8. Master Contractors must ensure that the proposed COTS software is virus free.

9. Master Contractors shall furnish any and all agreements and terms and conditions the Master Contractor expects the State to sign or to be subject to in connection with or in order to use the services under this Contract. This includes physical copies of all agreements referenced and incorporated in primary documents, including but not limited to any software licensing agreement for any software proposed to be licensed to the State under this Contract (e.g., EULA, Enterprise License Agreements, Professional Service agreement, Master Agreement) and any Acceptable Use Policy (AUP). The State does not agree to terms and conditions not provided in a Master Contractor’s Technical Proposal or submitted with Financial Proposal and no action of the State, including but not limited to the use of any such software, shall be deemed to constitute acceptance of any such terms and conditions. Failure to comply with this section renders any such agreement unenforceable against the State.

10. Software must be delivered to:

Maryland Department of Information Technology Cloud Services 100 Community Place Crownsville, MD 21032

Invoicing Instructions:

1. Email invoices to: doitfiscal.invoiceservice@maryland.gov.

2. An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

a) Contractor name and address;

b) Remittance address;

c) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

d) Invoice period (i.e., the time period during which services covered by invoice were performed);

e) Invoice date;

f) Invoice number;

g) State-assigned Contract number;

h) State-assigned (Blanket) Purchase Order number(s);

i) Goods or services provided;

j) Amount due; and

k) Any additional documentation required by regulation or the Contract.

l) For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

3. For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.

4. Proof of delivery including packing slip or delivery confirmation, and equipment serial numbers.

Section 2 – Agency Point of Contact (POC) Information

Crownsville, MD 21032

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Crownsville, MD 21032

Section 4 – Scope of Work

FA I – COTS Software (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the Business Need / Required Functionality field*)

*Business Need / Required Functionality

Product Name

Product Description Version Release

mm/dd/yyyy

FA II – Installation and Training Services (Provide a detailed description of required services and deliverables)

Installation / Training Services

Deliverables

Start Date mm/dd/yyyy

End Date mm/dd/yyyy

FA III - Manufacturer's Software Warranty / Maintenance (Provide a detailed description of warranty / maintenance requirements and deliverables)

Warranty / Maintenance Requirements

Deliverables

Start Date mm/dd/yyyy

End Date mm/dd/yyyy

Section 5 – Evaluation Criteria

1. Price

2.

3.

Basis for Award Recommendation The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

Purchase Order Request for Proposals (PORFP) COTS Software Master Contract

Purchase Order Request for Proposals (PORFP) COTS Software Master Contract

Revised 051623

NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations and to make our procurement process more responsive and business-friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Commercial Off-the-Shelf Software 2012 (COTS 2012) Solicitation No: 060B2490021

PORFP: FC-482-24

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

· Other commitments preclude our participation at this time.

· The subject of the solicitation is not something we ordinarily provide.

· We are inexperienced in the work/commodities required.

· Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

· The scope of work is beyond our present capacity.

· Doing business with the State is simply too complicated. (Explain in REMARKS section)

· We cannot be competitive. (Explain in REMARKS section)

· The time allotted for the completion of the Bid is insufficient.

· Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

· Other: _________________________________________________________

2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________