SOW_TC_Spt_20130114.docx

STATEMENT OF WORK

OFFICE OF TREATY COMPLIANCE

ANALYTICAL AND TECHNICAL SUPPORT

December 11, 2012

1.0. INTRODUCTION.

The role of arms control treaties/agreements in U.S. national security has undergone, and continues to experience, significant changes in the post-9/11 environment. At the same time, the Department of Defense (DoD) is conducting Research, Development, Testing and Evaluation (RDTE) on increasingly sophisticated offensive and defensive weapon components and weapon systems or acquiring such systems to provide critical strategic and conventional capabilities. Nevertheless, DoD must fully comply with the legal obligations imposed by arms control treaties to which the U.S. is a party. The treaty compliance issues raised by defense system RDTE/acquisition activities are becoming more difficult, more complex and less clear cut. Increasingly sophisticated analyses are required to identify potential treaty compliance problems and ensure that needed DoD programs are executed in a manner compliant with all relevant treaties. New agreements involving/requiring multilateral negotiations are becoming more prevalent, thus necessitating more assessments of international issues. The geopolitical trend toward multi-lateralism, with many world players having the capacity to acquire modern equipment and weapons, including weapons of mass destruction (WMD), is heightening concerns regarding proliferation. Arms control has assumed an important and growing role in countering these concerns. This is happening in the face of tighter defense budgets, sharpening the scrutiny given to both program and treaty implementation/compliance funding requests. These changes are occurring in the midst of an information revolution, which has the effect of telescoping decision times such that the DoD must now frequently research, analyze and provide in days recommendations that previously might have been done in weeks or even months.

Upon its creation, the Defense Threat Reduction Agency (DTRA) was assigned the mission of supporting the Office of the Secretary of Defense (OSD) in its treaty management functions. DTRA has cognizance over the contract and its funding.

2.0. BACKGROUND.

2.1. PURPOSE.

The Office of Treaty Compliance (TC) in the Office of the Under Secretary of Defense (Acquisition, Technology and Logistics) (OUSD(AT&L)) has a unique and broad range of arms control responsibilities that encompass the following:

a. Original research and analysis of arms control issues and DoD RDTE and acquisition programs and other activities to ensure that all DoD programs and activities are compliant with relevant treaty obligations;

b. Planning for and monitoring compliance and implementation of new and existing arms control agreements;

c. Providing advice and assistance to DoD elements/agencies regarding the impact of treaty obligations on RDTE and acquisition programs;

d. Assessing alternative positions on arms control issues and their potential impacts on DoD RDTE and acquisition programs and/or on U.S. strategies;

e. Updating, maintaining and managing the DoD treaty implementation and compliance database.

TC requires a wide range of technical, programmatic, educational, administrative, and policy related support to enable the office to carry out these responsibilities efficiently, but does not maintain in-house the broad range of in-depth analytical expertise and tools in such areas as ballistic physics, radar science, etc., or strategic and conventional arms control treaty negotiating experience. The office, therefore, requires contractual support to accomplish its mission.

The effort involves existing or potential treaties concerning strategic and conventional weapons. The list of treaties, agreements or arms control-related areas below is exemplary but not all inclusive:

2.2. REPRESENTATION. From time to time during the performance of this contract, it may be necessary for the Contractor to meet with or interact with agencies or organizations other than TC and DTRA. In such cases, the Contractor will not represent, claim to represent or by action appear to represent the official view of TC, DTRA or the U.S. Government. In such cases, the Contractor is to serve as technical advisor to, or information gatherer for, TC personnel.

2.3. REFERENCES.

a. DoD Directive 2060.1, "Implementation of, and Compliance with, Arms Control Agreements," January 9, 2001

b. "User Manual for Memex Intelligence Analyst"

c. U.S. Department of State, "Arms Control and Disarmament Agreements, Texts and Histories of the Negotiations"

d. DoD 5220.22-M, "National Industrial Security Program Operating Manual," February 2006.

3.0. CONTRACTOR TASKS.

The following constitute the tasks to be performed under this statement of work. The exact number and scope of actual sub-tasks (e.g., review of Russian proposals which impact DoD) required in a given year can only be estimated due to the uncertain nature of the arms control and defense environment. The estimates are provided to serve as a baseline for proposal preparation. The proportion of contract resources applied to each task or subtask is subject to technical direction throughout the course of the contract. Accordingly, the Contractor will be guided in allocating resources by technical direction from TC and the DTRA Contracting Officer’s Representative (COR) using the prioritized list of agreements in paragraph 2.1. above and expected allocation of effort depicted below as a guide in allocating effort.

3.1. OFFICE OF TREATY COMPLIANCE ANALYTICAL AND TECHNICAL SUPPORT. While the support task is explained below in terms of separate elements, this discussion provides an overview of the task. In practice, each element involves considerations, issues and/or details that cut across other elements. Therefore, what is required is an integrated analytic and technical approach which ensures that separate and cross-cutting elements are addressed. For planning purposes, it is expected that this task will average approximately: 100 documents per week added to the database, 30 compliance/other assessments per year and 18 briefings per year. This task is expected to comprise about 60% of the total effort.

3.1.1. Treaty Compliance Database Management. The Contractor will collect, maintain, and update a database containing information relevant to treaty compliance activities. This includes the following:

· DoD compliance and implementation certifications and guidance; arms control discussions and negotiations of treaties (e.g., NST, INF, CFE, and Open Skies Treaties);

· records of subsequent implementation discussions with treaty partners and allies;

· reports of diplomatic initiatives and ongoing negotiations and implementation discussions (including daily message traffic);

· records of reports and testimony to Congress and Congressional deliberations on arms control matters;

· ratification records; records of past implementation practices and precedents;

· technical assessments of weapon system performance data relevant to arms control issues;

· substantive presentations in the DoD, the Interagency and in international negotiating fora; input for preparation of reports to Congress;

· treaty implementation and compliance plans;

· relevant directives and guidance;

· mission needs statements and other operational requirements documents;

· acquisition plans; program technical data; and

· other arms control-related documents and data.

The Contractor will maintain primary source data in a manner that ensures that they are readily and continuously available to supported Government personnel in paper or electronic files as appropriate. The Contractor shall have the expertise necessary to understand how candidate material may apply to various aspects of the arms control mission and to catalog it so as to facilitate retrieval.

3.1.2. Evaluation and Assessments. The Contractor will analyze documentation, data, and other products to determine/evaluate/assess current and potential treaty obligations and the status of implementation and compliance actions as they relate to DoD programs and activities. This will include reviews of program acquisition documentation (e.g., missile testing schedules), relevant treaty provisions and negotiations records, and views of other stakeholders/participants (e.g., Congress). The Contractor will also review negotiation forum agendas and assess DoD equities, develop compliance factors and methodologies, and evaluate guidance and directives for arms control equities and draft/recommend alternatives. The Contractor will report findings, recommend corrective actions or revisions, and attend and/or support meetings as necessary. The Contractor may also provide education, technical, and instruction services and products (i.e., briefings, presentations, etc.) to assist TC to develop and maintain a high level of DoD, USG, and industry awareness of treaty implementation and compliance requirements. (CDRL A001)

3.1.3. Research, Analysis and Modeling. The Contractor shall plan, organize, staff, and perform original research, computer modeling and technical analyses and/or use other modeling/gaming techniques depending on the specific compliance issue raised. The objective of the original research is to ensure TC has full appreciation of the USG or foreign government intent regarding treaty provisions based on historical materials (e.g., plenary statements, negotiation records, hearings, etc.). This includes:

· defining program and/or arms control objectives/requirements/alternatives;

· evaluating alternatives, performing feasibility/sensitivity analysis;

· performing technology assessments/forecasts to evaluate alternative force structures;

· analyzing weapon system/component performance;

· performing industrial base assessments or forecasts; or

· providing input to verification assessments and analyses.

The Contractor shall document findings in an appropriate format (e.g., reports, Memorandums for the Record, briefings, etc.). (CDRL A001)

3.2. TREATY IMPLEMENTATION PLANNING SUPPORT. The Contractor shall perform research and analysis to provide input to TC’s arms control implementation planning oversight responsibilities. The Contractor shall perform research and analysis, to include supporting the various Implementation Working Group (IWG) meetings, reviewing Service/Agency implementation obligations and plans, drafting briefings regarding DoD treaty obligations, and drafting implementation planning guidance. The Contractor shall perform research and analysis to assist TC in preparing input for responses to Congressional, White House, State Department or other USG Agency concerns regarding treaty implementation issues. For planning purposes, it is expected that this task will average approximately: 6 reviews of treaty obligations and implementation plans, support to 9 IWG meetings, and development of 9 draft planning guidance packages per year. (CDRL A001) This task is expected to comprise approximately 15% of the total effort.

3.3. INFORMATION MANAGEMENT SUPPORT AND ARCHIVE ADMINISTRATION. TC must maintain a specialized, unique capability for accessing, retrieving and using historical records and data on arms control negotiations, implementation actions, and compliance decisions, both electronic and paper copy (as discussed in 3.1.1). For planning purposes, it is expected that this task will comprise approximately 15% of the total effort.

3.3.1 Archive System Administration. To support this requirement, the Contractor shall provide network and database administration and maintenance. This will include, as required, installation, inventory, operation and maintenance of Government Furnished Equipment (GFE) and Contractor Acquired Property (CAP) such as computers, software, input and output devices, storage media and communications equipment, and materials, as well as technical and graphic arts services in support of the system. (CDRLs A002 and A003)

The Contractor shall:

· have a Defense Information Systems Agency (DISA) approved Secure Internet Protocol Network (SIPRNet) connection at their site to provide local area network connectivity for their analysts, government and contractor analysts at the TCO.

· work with the appropriate government agencies/authorities at DTRA, DISA, etc to ensure the SIPRNet connection is fully accredited and that all information assurance processes are being followed and documentation is kept current.

· identify to the Contracting Officer's Representative (COR) system upgrades required to maintain proper system operation

· purchase and/or install computer hardware, software and associated communications equipment as authorized by the Contracting Officer. These requirements will be further defined at a later time. The Government will fulfill this requirement after contract award and will request a proposal from the Contractor for the purchase of the approved list of equipment and software which will be evaluated by the government. Upon final negotiation, funding for the approved purchase will be added to the contract. Upon receipt of the items the Master Government Property List will be updated per CDRLs A002 and A003.

· operate and maintain the system to preserve interface compatibility with other database and information management systems as required to ensure TC is able to access necessary information.

· provide software maintenance/upgrade, archive structure, archive maintenance, message traffic review/archiving, scanning, OCR quality control, etc.

3.3.2 Treaty Compliance Web-site administration. The Contractor shall administer the unclassified OUSD(AT&L) Treaty Compliance web site on the DoD NIPRNet. This web site allows DoD field activities access to a variety of information on the treaties under the purview of OUSD(AT&L). Subject to COR approval, the administrator shall be responsible for updating information on the sites, for distributing mail queries from site users to the appropriate OSD Treaty Manager for resolution, and for administering site access if required. The Contractor shall identify to the COR computer hardware and software and associated communications equipment acquisitions necessary to achieve effective use of this important communication tool between the OSD Treaty Managers and arms control implementers. The Contractor shall purchase and/or install computer hardware, software and associated communications equipment as authorized by the Contracting Officer. These requirements will be further defined at a later time. The government will fulfill this requirement after contract award and will request a proposal from the Contractor for the purchase of the approved list of equipment and software which will be evaluated by the Government. Upon final negotiation, funding for the approved purchase will be added to the contract. Upon receipt of the items the Master Government Property List will be updated per CDRLs A002 and A003.

3.3.4 Documentation. The Contractor shall revise and update the User Manual for Memex Intelligence Analyst (Reference 2.3.b.) and other information management documentation, instructions, manuals, etc., as necessary to reflect changes in hardware, software, processes or other factors affecting the database program, web sites, etc. (CDRLs A004-A008) This includes but is not limited to:

· Description of the Memex product implemented, to include version, any optional functions, and any additional software required (e.g. operating system, database manager, etc.)

· Description of any tailoring to the Memex product to include configuration parameters, tailored queries, metadata definitions, etc.

· Description of enhancements, plug-ins, add-ons, etc. to the Memex product

· Documentation for software developed to interface with or enhance the Memex software

· System/Software Requirements Specification

· Database Design Description

· Interface Design Description

· Systems Administration Manual

· User Manual Updates

· Source Code for any custom front-end/user interface code, application interface code, etc. that is not part of the Memex product

3.3.5. Needs Assessment (Option). The Contractor shall conduct a needs assessment in order to identify and recommend a replacement for the Memex system. This shall include activities such as requirements generation, market research, analysis of alternatives, technical evaluations, and cost estimates for installation of all software, hardware, and ancillary equipment. (CDRL A009)

3.3.6. Software Replacement. Based on the outcome of the Needs Assessment, the government will fulfill this requirement after contract award and will request a proposal from the Contractor for the implementation of the approved strategy detailed in CDRL A009 which will be evaluated by the Government. Upon final negotiation, funding for the approved strategy will be added to the contract. Upon receipt of the items, the Master Government Property List will be updated and submitted per CDRLs A002 and A003.

3.4. MEETING SUPPORT. TC conducts meetings each year in support of implementation and compliance of arms control treaties and agreements. The Contractor will support TC-sponsored meetings. This support will include planning, coordination, administration, and technical tasks. These tasks may include:

· defining objectives/requirements;

· identifying/notifying proposed attendees;

· arranging/providing meeting facilities up to the Secret classification level;

· preparing/coordinating agendas;

· administering security; and

· preparing/distributing after-action summaries/minutes.

For example, the Contractor shall support (as specified in the tasks noted in 3.4 above) the monthly meetings of the OUSD(AT&L) Treaty Managers, the Open Skies IWG, Small Arms Implementation Working Group (SAIWG) and the Notification IWG related meetings. It is expected that the CFE Adaptation process will require the creation of an IWG. The Contractor shall also support 24-36 Compliance Review Group (CRG) meetings per year as conducted by TC to address treaty compliance issues. The Contractor shall assist TC in preparing for and hosting these meetings by researching negotiating records or assessing compliance of acquisition programs and then providing appropriate talking points or position papers based on the research or assessment (CDRL A001), distributing implementation and compliance materials, and providing security support as required. For planning purposes, it is expected that this task will average 35 meetings per year in the metropolitan Washington, D.C., area. This task is expected to comprise approximately 10% of the total effort.

4.0. MANAGEMENT AND ADMINISTRATIVE REQUIREMENTS.

This section defines those activities the Contractor shall perform to manage and administer the efforts described in this Statement of Work.

4.1. MANAGEMENT PLAN. Contract Management and Administration involves the technical and administrative planning, coordination, analysis and tracking of diverse efforts required to provide the support described in this Statement of Work. The Contractor shall organize, provide, manage and control its workforce and other essential resources applied to the contract to assure timely completion within contractual constraints. (CDRL A010)

The Contractor will be exposed to classified/sensitive Government information while providing this support and must protect it in accordance with Section 6.0 from unauthorized use or disclosure as long as such data remains classified/sensitive. The Government will identify such information to the Contractor.

The Contractor shall develop and maintain a system for planning, documenting, and controlling the work undertaken, manpower expended, quality of work, adherence to “Standards of Conduct,” purchasing and subcontracting expenses incurred under the terms of the contract, facilities needed, and compliance with laws and regulations governing employment and the workplace. This system shall undertake any specific work effort requested and ensure that each effort is adequately and accurately defined, scheduled, costed, documented, and approved by the Government. This plan shall recognize and adequately accommodate:

· monthly reports covering activities and deliverables, funds expended, man-hours utilized, purchases, notification of key personnel changes (CDRL A011);

· daily interaction with TC personnel in the Pentagon as required to accomplish tasks;

· providing representatives for very short-notice (i.e., less than two hours) meetings in the Pentagon;

· the ability to meet very short-notice suspense times on high priority work efforts; and the ability to obtain expertise rapidly from other sources if not available within the Contractor’s organization (e.g., rapid subcontracting).

All deliverables shall be submitted in accordance with requirements specified. In general, these will consist of draft, interim and final technical reports, oral and written briefings, and information papers. To support these deliverables, the Contractor must have the capability to merge text and graphics, both black/white and color. The capability must exist to submit these items in both hard copy and in electronic media compatible with TC’s computer systems (MS-DOS, Windows-based systems) and databases.

Some of the tasks may require on-site support at TC and other facilities. Additionally, since short response turn-around is required, the capability to conduct research and to revise and update reports and/or briefings at TC’s office at the Pentagon is required. For example, this may include research on previous Russian Statements to prepare TC for meetings with the Russian delegation later in the day.

4.2. CONTRACT CLOSEOUT. The contractor shall submit a Funds Available for De-obligation Report prior to ninety (90) calendar days before expiration of the base period of performance and expiration of each exercised option period of performance (if applicable), (CDRL A0012). A bilateral modification may be forwarded to the contractor by the Contracting Officer and must be signed by the contractor and returned to the Contracting Officer within thirty (30) calendar days of issuance of the modification.

5.0. TRAVEL.

The Contractor will perform periodic travel (outside the local travel area) in accomplishing the Statement of Work; COR approval is required prior to any travel. Trip reports shall be provided to the COR within 14 days after completion of trip. (CDRL A012) When travel is required, the Contractor will obtain all passenger transportation, lodging and subsistence, both domestic and overseas. The Contractor shall travel using the lowest cost mode of transportation commensurate with the mission requirements. All travel costs shall be in accordance with the rates appearing in the Joint Travel Regulation.

In accordance with DTRA/SCC-WMD Policy 12-01 dated January 11, 2012, contractor employees are required to complete a health consultation prior to departing on any overseas travel required by this SOW. The health consultation should provide a basic evaluation of the employee’s fitness to travel to the country/countries identified by the Government and should provide up-to-date information to the employee regarding the current health and environmental conditions in those locations. The contractor will ensure that appropriate documentation of these consultations is maintained and available if required by the COR. The Contractor will provide documentation to confirm completion of this requirement by each employee for each overseas trip if requested by the COR.

6.0. SECURITY.

The Contractor shall be in compliance with reference (d) and with the requirements of the attached Contract Security Specification (DD 254) at all times. The Contractor shall maintain a TOP SECRET facility with procedures for receipt, storage, and generation of classified material (up to TOP SECRET) in accordance with reference (d). Key management personnel, along with all computer, technical, and engineering personnel performing work on this contract, must possess at least a SECRET clearance; at least four (4) individuals must have TOP SECRET security clearances with Sensitive Compartmented Information access in order to provide access to sensitive information. Any proprietary data furnished by the Government shall be protected from unauthorized use or disclosure as long as such data remains proprietary.

7.0. GOVERNMENT PROVIDED SUPPORT

This effort will be performed primarily at the Contractor’s facility. The Government will provide working space and necessary support such as supplies, computers, telephones, etc., as appropriate and needed for on-site performance. The Government anticipates three (3) on-site analysts.