Ordering Guide - Radiosondes.pdf

Vaisala Radiosondes Requirements Contract

Ordering Guide

W9124R-21-D-0001

The Vaisala systems were selected by the Range Commanders Council Meteorology Group (RCC-MG) and standardized across the U.S. Army to provide a commonality between installations, such as White Sands Missile Range, Ft.

Huachuca, Cold Regions Test Center, Aberdeen Test Center, Redstone Arsenal, Dugway Proving Ground in addition to the U.S. Navy and Marine Corps, with the sharing of data relative to on-going testing.

5 November 2020

Mission and Installation Contracting Command MICC-Yuma Proving Ground

Chapter 1 General Information

I. Overview: The objective of the Vaisala radiosondes contract is to provide a Firm Fixed Price (FFP) strategic source vehicle for the Army test centers to procure a supply of expendable GPS type radiosondes (Part number RS41-SG) for Vaisala DigiCORA® Sounding System MW41 upper air data collection.

II. Purpose: This Ordering Guide contains the information needed to properly use the Vaisala radiosondes requirements contract to award a delivery order responsive to the ordering office’s requirement.

III. Applicability: The Ordering Guide is applicable to all organizations delegated authority to award and administer delivery orders against the Vaisala radiosondes contract.

IV. Ordering Period: This is a five year contract, 9 November 2020 through 8 November 2025.

V. Contract Ceiling: The Vaisala contract has a collective ceiling of 30,000 (each) or 750 Boxes of radiosondes for a total of approx. $4.5M that will be measured against all delivery orders awarded over the entire period. Prior to initiating a delivery order, ordering activities should contact MICC-YPG to verify the remaining ceiling capacity.

VI. Authority to Place Delivery Orders: Only contracting organizations under the command of the Mission and Installation Contracting Command (MICC) are herewith delegated authority to award and administer delivery orders under this contract. Army Contracting Command (ACC) Contracting Offices may be delegated authority to award and administer delivery orders under this contract. Request for delegations will be approved by the MICC-YPG Contracting Officer (KO). Questions regarding organizations authorized to place orders against this contract should be directed to the MICC-YPG KO (CCMI-CHD-YP). Requests for delegation shall include:

A. Requesting Organization: Name, location, POC, phone and email address B. Quantity and delivery date: State.

C. Agreement: All contracting offices seeking to place orders against this contract agree to comply with the terms and conditions of the basic contract and this Ordering Guide.

VII. Fee for Use: There is NO FEE for the use of the contract by any activity or agency delegated authority to award and administer delivery orders under this contract.

Chapter 2 Roles and Responsibilities

I. Procuring Contracting Officer (PCO): The PCO, located within the MICC-YPG, is responsible for the administration of the Vaisala radiosondes master contract and the following:

A. Serving as point of contact for Vaisala radiosondes customers B. Providing information regarding the availability of radiosondes under the contracts C. Providing the administrative procedures for placing orders, master contract administration and issuing contract modifications to the master contract D. Establishing and maintaining central contract files and databases, as appropriate E. Reviewing and approving requests for Delegation of Contract Authority F. Providing advice and guidance to Ordering Offices as appropriate

II. Delivery Order Contracting Officer: The Delivery Order Contracting Officer is authorized to place orders within the terms of the contract and within the scope of their authority and is responsible for the following:

A. Serving as the local contracting focal point for coordination, awarding, and administering delivery orders for their clients;

B. Ensuring the delivery order requirements are within the Vaisala radiosondes contract ceiling;

C. Preparing a Contractor Performance Assessment Report, if required; and D. Submitting an annual report to MICC-YPG regarding contractor performance and ceiling usage

III. Contractor: Vaisala, Inc. is responsible for ensuring that the radiosondes meet the requirements set forth in the master contract and individual delivery orders.

Chapter 3 Process and Placing Orders

I. Ordering: Ordering is decentralized for the Vaisala radiosondes contract. Ordering activities should contact MICC-YPG to verify the remaining ceiling capacity. Ordering Contracting Officer’s are empowered to place orders in accordance with (IAW) the terms and conditions of the contract, ordering guidelines, the FAR, DFARS (as applicable), and their own agency procedures.

II. Acquisition Planning: The Vaisala radiosondes contract includes an approved Justification and Approval for Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901 as implemented by FAR 13.501(a)(1)(ii) for sole source commercial acquisitions. As such, this document is not required at the delivery order level. However, all other process, procedures, and documentation to capture the ordering acquisition are to be followed IAW agency guidelines.

III. Funding: Funding shall be authorized at the delivery order level and shall be the type deemed appropriate for the acquisition. No unfunded delivery orders are authorized.

IV. Request for Delivery Order: The Delivery Order Contracting Officer may contact Vaisala directly, referencing the master contract number, with the quantity of radiosondes required and delivery date.

V. Delivery Order Official File: The official delivery order file will be maintained and administered at each Ordering Office.

VI. Delivery: Delivery of products to Continental United States (CONUS) locations shall be IAW individual delivery orders. Maximum delivery time to the addresses specified in each delivery order shall be within 90 calendar days for CONUS addresses from the date a valid order is received by the contractor, or as otherwise agreed to by the parties. Partial shipments and partial payments are authorized under the contract. Shipping shall be free on board destination.

Coordination and scheduling of shipment and delivery is the responsibility of the ordering activity. Commercial shipping is required in lieu of developing a shipping mechanism reliant upon Government personnel intervention.

VII. Invoices and Payments: Invoice instructions shall be stated on each delivery order issued by the local Ordering Office.

VIII. External Delivery Order in PD2: Follow agency procedures in creating an external award and delivery order within PD2 using the master contract number and Contract Line Item Number (CLIN) structure.