Optometrist SOW Pollock - FINAL.pdf

OPTOMETRY SERVICES

STATEMENT OF WORK

Subject

The Federal Bureau of Prisons (BOP), Field Acquisition Office (FAO), in Grand Prairie, Texas, intends to establish a Blanket Purchase Agreement (BPA) against an existing Federal Supply Schedule (FSS) Contract for the provision of one (1) Optometrist. The Optometrist will provide services for incarcerated inmate population at the Federal Correctional Complex (FCC), located in Pollock, Louisiana. General information regarding the Federal Bureau of Prisons (BOP) facilities can be located at www.bop.gov.

Place of Performance

The Optometry services will be performed in the Health Service Department at FCC Pollock, FCC Pollock 1000 Airbase Road, Pollock, LA.

Schedule

Work will be performed between the hours of 7:30 am and 4:00 pm, Monday through Friday (excluding Federal holidays), typically consisting of eight (8), one-hour sessions per day, with a 30-minute unpaid lunch period, if applicable. A session is defined as one (1) hour of work. The facility’s needs will vary depending on workload, but the Contractor is anticipated to provide an average of 40 sessions per week; Under no circumstances shall the Contractor exceed 40 sessions per week. The Contractor shall provide services for up to 1880 sessions during the Base Year, and up to 1880 sessions during each Performance Period thereafter. These sessions may be adjusted to meet the changing needs of the institution. Any change in schedule or adjustments in sessions will require prior approval by the Contracting Officer’s Representative (COR). A monthly schedule will be agreed upon after award by mutual agreement of all parties.

Due to the nature of the correctional setting, delays in work performance may be expected. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but cannot perform services due to such delays, the Contractor will be paid for one (1) session. Typically, any remaining sessions for that day will be suspended, the Contractor will be free to leave, and the Contractor will not be paid for remaining non-performed sessions. However, if the institution requests that the Contractor remain at the institution for eventual performance, the Contractor shall be paid for such sessions.

Supplies:

Due to security reasons, all supplies and equipment that the Contractor may use while at the institution will be furnished by the institution. The institution will not provide clothing or boot allowance for this contract.

Description of Duties

The contractor shall be responsible for the following tasks.

1. Providing verification of credentials, proof of malpractice insurance and medical indemnification insurance in the amount specified in the contract.

2. Evaluation of patients as referred by the medical staff.

3. Providing legible written reports on all patients evaluated, to include but not limited to:

• Eye exams as requested

• Diagnosis of eye conditions

• Removal of foreign objects from the eye

• Physical findings

• Tonometry exams

• Recommendations for treatment and follow-up care

• Prescribing corrective lenses/frames as appropriate

• Fitting of eye glasses and adjustment of frames

• Individualized adjustment of exam equipment as needed

• Contractor must complete a minimum of 15 and up to 20 scheduled exams per eight session day

• Utilize the Bureau of Prisons’ Electronic Medical Record to document the eye exam

The contractor will not:

• Supervise BOP staff

• Participate in inmate accountability

• Requisition, sign for, or pick up supplies

• Formulate policies or procedures

• Attend recalls or staff functions

• Be a member of the Employees Club

Attire

The contractor is required to dress appropriately for the work environment. This includes business attire or scrubs (black and blue scrub uniforms are approved). The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing. Jeans (of any color), low cut blowses, T-shirts, sandals (of any type), tank tops, and sweatpants/shirts are not considered appropriate professional attire. FCC Pollock will not be responsible for providing a uniform allowance.

Health Requirements

The contractor shall ensure that the Optometrist is free of infectious diseases. Any individual performing as an Optometrist under this contract who subsequently develops a medical condition which might reasonably be expected to place other workers, patients, or the public at risk shall be immediately removed from activities requiring performance of invasive procedures and activities which might reasonably be expected to place other workers, patients, or the public at risk. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required for contract performance.

Education and Experience

The optometrist must have the ability to work with an AIC population from a variety of cultural, regional, racial and ethnic backgrounds. Must have knowledge of routine office related duties including working knowledge of computers, word processing programs and be able to type. The optometrist must possess good organizational skills, good interpersonal relationship skills and be able to work effectively with the medical staff. The optometrist must hold a diploma from an accredited program and must possess 1 year of experience in Optometry. Additionally, the optometrist shall hold a current professional license that permits him/her to practice the professional specialty of Optometry in Louisiana.

The optometrist cannot have had a negative employment termination within 36 months prior to initiating the vouchering process. The contractor shall ensure submitted prospective employee(s) meet the requirements of the vouchering process as described in the Civilian Personnel Manual

3000.02. The optometrist’s name, work experience and proof of qualifications must be provided at the time the quote is submitted. The optometrist must pass the security clearances listed in the Contract. The optometrist must provide proof that they meet all qualifications. Failure to submit this information may result in elimination from consideration.

Patient Management

The contractor will be responsible for receiving patients and explaining procedures to alleviate undue anxiety, submitting reports and evaluations as requested. The contractor will be responsible for following directives and comply with Bureau of Prisons Health Services Manual, local institutional mandates, and the Health Services Department’s policies in the management of all patient encounters.

Inmates shall be afforded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion. Staffing shall be commensurate with the expected needs of the patients and within the scope of services offered.

The contractor shall NOT provide information to the inmates. If the situation arises where inmate(s) are required to be provided with information, the Clinical Director, Health Services Administrator (HSA), or COR shall provide any information that the inmate(s) are to receive.

The contractor is required to maintain an open line of communication with the Clinical Director, HSA, and COR.

Inmate Management

Provision of services will require frequent and unsupervised contact with inmates. The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution.

The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action.

Institution Security

The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contract employee will be required to operate a system of records as identified for medical treatment documentation and will require adherence to the Privacy Act of 1974. All records maintained by the Contractor under this agreement will remain the institution’s property. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification.

The on-site service provider must attend a one-time orientation program consisting of approximately four (4) sessions before performing any services. Both parties will mutually agree upon the date and time for this orientation, and reimbursement for attendance will be at the per session rate. The Contractor’s service provider may, at any time, be removed from the institution at the discretion of the CEO for violations of institutional security policies or behavior that may jeopardize the safety and security of the institution.

Non-Personal Services/Common Law Employee Information

The service is a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.

If the resulting contract is made to an individual(s), the provision of these services has been determined to meet certain criteria for creating common law employee relationship. Therefore, the BOP is responsible for the payment of FICA taxes (7.65%) and the withholding of the individual’s taxes. These responsibilities apply only when award of this solicitation is made to an individual. It does not apply to companies or individuals who are incorporated. For evaluation purposes, an additional 7.65% will be added to the price submitted by individuals who are not incorporated.